Compliance Programs Branch (CPB)

Disclaimer

Hyperlinks to external or unaffiliated websites are for information purposes only. The Canada Revenue Agency (CRA) is not responsible for the content or practices of such websites. While efforts are made to make sure that hyperlinks are current and up-to-date, it is not guaranteed.

Chapter 11.0 Completing the audit

Table of Contents

• 11.1.0 Completion checklists
  • 11.1.1 For future use
  • 11.1.2 File completion checklist
• 11.2.0 Communications and negotiations with taxpayer
  • 11.2.1 No change audits
  • 11.2.2 Downscreened audit – Under review
  • 11.2.3 Taxpayer concurrence at the end of field work – Under review
  • 11.2.4 Audit completion – Proposal letter
  • 11.2.5 Final interview/meeting
  • 11.2.6 Accepting payment
  • 11.2.7 Compliance letters
  • 11.2.8 Audit agreement and waiver of right of objection or appeal
• 11.3.0 Normal reassessment period
  • 11.3.1 Income tax reassessment period
  • 11.3.2 For future use
  • 11.3.3 Application of losses
  • 11.3.4 Tax credits – Under review
  • 11.3.5 Revision of capital cost allowance and other permissive deductions
  • 11.3.6 Examples of loss application and the business investment tax credit – Under review
  • 11.3.7 Assessment after the normal assessment or reassessment period and penalty for false statements or omissions
• 11.4.0 Waivers
  • 11.4.1 Overview
  • 11.4.2 Filing a waiver
  • 11.4.3 Revocation of waiver
• 11.5.0 Assessments
  • 11.5.1 General policy – Assessments and reassessments
  • 11.5.2 Priority reassessments
  • 11.5.3 Assessments under subsection 152(7) of the ITA
  • 11.5.4 Definitions Assessment, Reassessment, Notification of no tax payable, and additional assessments
  • 11.5.5 Jeopardy assessments
  • 11.5.6 For future use
  • 11.5.7 For future use
  • 11.5.8 For future use
  • 11.5.9 NIL assessment – Notification
  • 11.5.10 Loss determination
  • 11.5.11 Joint liability assessments (ITA)
  • 11.5.12 Consequential assessments
  • 11.5.13 Collection stall code procedures – Form T718, Memorandum to Collections Section
• 11.6.0 Auditor’s reports
  • 11.6.1 Form T20, Audit Report
  • 11.6.2 Penalty Recommendation Report – Under review
  • 11.6.3 Capital Gain vs. Income Report
  • 11.6.4 Determination of commercial activity and Pursuit of Profit Report
  • 11.6.5 Restricted farm loss report – Under review
  • 11.6.6 Income tax Audit Division Internal Taxpayer Relief Recommendation Form – Under review
• 11.7.0 Supporting forms for assessments
  • 11.7.1 For future use
  • 11.7.2 Forms for completing an audit
  • 11.7.3 T1 Reassessments
  • 11.7.4 T2 reassessments
  • 11.7.5 T3 reassessments
  • 11.7.6 Pro-forma assessments
  • 11.7.7 Completing audit information management (AIMS) screens
  • 11.7.8 Partnerships – Other Levies System
• 11.8.0 Audit completion – Storage of working papers and other documents
  • 11.8.1 WinALS – Audit file
  • 11.8.2 Retention of hard copy (paper) documents – Under review
  • 11.8.3 Documentation not stored at the tax centre
  • 11.8.4 Permanent documents – Under review
• 11.9.0 Assembling the audit file
  • 11.9.1 Assembling the file for an income tax assessment – Under review
  • 11.9.2 Checklist for assembly of the audit file – T1 and T2
  • 11.9.3 Documentation sent to Headquarters
• 11.10.0 Processing the audit file
  • 11.10.1 Routing of completed audits
• Appendix 11.1.0 Letters
• Appendix 11.2.0 Nationally used forms and instructions
  • A-11.2.1 Form T7W-C, Explanation of Changes on Reassessment, for T1 – Under review
  • A-11.2.2 Sample format for Form T7W-8, Explanation of assessment or of change made
  • A-11.2.3 Form T7W-C, Explanation of changes on reassessment, for T2
  • A-11.2.4 Sample format for Form T7W-9
  • A-11.2.5 Sample pro-forma Form T7W-8, Explanation of assessment or of change made
  • A-11.2.6 Sample Form T7W-8, Explanation of assessment or of change made
  • A-11.2.7 Sample Form T7W-9
  • A-11.2.8 Sample Form T7W-9
  • A-11.2.9 Bankrupt and deceased taxpayers mailing address
  • A-11.2.10 Form T99, T1 and T3 tax calculation information
  • A-11.2.11 Online reassessment program for T1 file
  • A-11.2.12 Form T99A, T2 tax calculation information
  • A-11.2.13 Form T718, Memorandum to Collections Section – Under review
  • A-11.2.14 AIMS information
  • A-11.2.15 Instructions for completing Form T287, Priority assessments and reassessments control
  • A-11.2.16 Permanent document folder and retention period – Under review
  • A-11.2.17 Form T20, Audit Report
  • A-11.2.18 Sample notice of assessment
  • A-11.2.19 Sample notice of reassessment
  • A-11.2.20 Revenue and deduction codes
  • A-11.2.21 Penalty Recommendation Report – Under review
  • A-11.2.22 Pursuit of Profit Report – Under review
  • A-11.2.23 Farm Loss Report – Under review
  • A-11.2.24 Income Tax Audit Division Internal Taxpayer Relief Recommendation Form
  • A-11.2.25 Assessment after Normal (Re)Assessment Period Recommendation Report
• Appendix 11.3.0 Examples of forms and procedures used locally
  • A-11.3.1 Routing slip for audit paper relating to paper returns
  • A-11.3.2 Routing slip for audit papers relating to E-filed returns
  • A-11.3.3 Request for loss determination – T1
  • A-11.3.4 Request for loss determination – T2
  • A-11.3.5 Procedures and supporting forms – Pro-forma returns

11.1.0 Completion checklists

11.1.1 For future use

11.1.2 File completion checklist

Permanent document folder

Although the audit file is completed electronically, certain documents must be printed and stored in the permanent document (PD) folder. These documents include:

• internal reports, for example:
  • Form T20, Audit Report
  • Penalty Recommendation Report
  • Income Tax Internal Taxpayer Relief Recommendation Form.
• special elections, agreements, and returns;
• prescribed forms and legal documents; and
• net worth statements and schedules (not the working papers).

For more information, go to Appendix A-11.2.16, Permanent document folder and retention period.

11.2.0 Communications and negotiations with taxpayer

If, at any time after initial contact, communications break down and the taxpayer refuses telephone calls and delivery of mail, the auditor must include evidence in the file. Notes on Form T2020, Memo for file, will support unreturned telephone calls. For undelivered mail, the Form T2020 notes must be augmented with a scanned copy of the undelivered envelope (regular mail), or copy 4 of the T973 tracking form (registered mail).

11.2.1 No change audits

If no adjustments are to be made, send a no change letter to the taxpayer to confirm that the file is being closed without any changes. Where the taxpayer is involved in several businesses and the audit covered only one of the businesses, the no change letter will specify which business was audited and that the other businesses may be audited at some future time. Attach Income Tax Information Circular IC78-10R5, Books and Records Retention/Destruction, to the letter.

For sample letters, go to the Integras Template Library.

11.2.2 Downscreened audit – Under review

If information is obtained after contacting the taxpayer that indicates there is low or no potential risk and the audit is downscreened according to 9.16.6, advise the taxpayer that the audit of the business will not be done and state the reason. For more information, go to 9.16.6, Downscreening audits by Business Intelligence.

If the taxpayer is involved in several businesses and the downscreened audit covered only one of the businesses, advise the taxpayer that the other businesses may be audited at some future time and note on Form T2020, Memo for file.

11.2.3 Taxpayer concurrence at the end of field work – Under review

Depending on the size and nature of the taxpayer's business being audited, the complexity of the files, and any proposed adjustments, the auditor may discuss potential adjustments with the taxpayer or with the person designated by the taxpayer. An agreement may have been reached with the taxpayer on the appropriate assessing action for these items during the course of the audit.

The taxpayer or the auditor may suggest a meeting to discuss all potential adjustments identified during the course of the audit. Include the team leader in the meeting where considered appropriate. During the meeting, resolve outstanding issues and attempt to obtain taxpayer concurrence for the adjustments.

If concurrence is reached on all items under discussion, send a final letter to the taxpayer to confirm the agreed upon adjustments. Provide with the letter, any relevant schedules reflecting revisions to items such as capital cost allowance (CCA) and continuity of losses.

11.2.4 Audit completion – Proposal letter

Send a proposal letter outlining potential adjustments to the taxpayer as soon as possible after completing the audit procedures. In the case of a no change audit, send a no change letter. The proposal letter provides details of all proposed adjustments. The taxpayer is usually given 30 days from the date of the proposal letter to provide any response, rebuttal, explanation, or further documentation relating to the proposed adjustments.

Depending on the circumstances, the proposal letter may be presented to the taxpayer during a meeting to explain the proposed adjustments or sent to the taxpayer, suggesting that a meeting be held to discuss the proposed adjustments. In some cases, the taxpayer may wish to conduct research before discussing the issues in the proposal letter.

In all cases, it is essential that the taxpayer receive a full explanation of the proposed adjustments and is given an adequate opportunity to respond. Where the taxpayer is involved in several businesses and the audit covered only one of the businesses, the proposal letter must specify that the audit was restricted to a particular business and that the other businesses may be audited at some future time.

Following receipt of any representations and/or submissions from the taxpayer, discuss any outstanding issues by telephone or in person in a final meeting.

Include the summary of adjustments, by year, with supporting schedules with the proposal letter.

If the proposal letter includes a recommendation for a gross negligence penalty, give details of the items and amounts subject to penalty, and the penalty rate. For more information, go to the Integras Template Library, letter A-11.1.7, Proposal Letter with Gross Negligence Penalty.

A reasonable extension of time requested by the taxpayer to review the proposed adjustments and to prepare a response should be considered.

A request from a taxpayer for additional days past the proposal deadline should be granted for factors or events that are outside of the taxpayer’s control, such as illness, death, natural disaster, and may include a change in representative. These events or factors are not intended to be exhaustive and professional judgment should be used when issuing revised timelines. The justification for granting or disallowing any additional days to respond to a request must be documented in the audit file.

The deadline for a response to a proposal letter should take into consideration statutebarred dates and treaty time limits. The timeline for a response to the proposal letter and/or the follow-up request may be shortened, or the follow-up request may be eliminated/denied, as appropriate. Auditors should be mindful of the impact of further communications between the CRA and the taxpayer on statute-barred dates and treaty time limits (see 11.4.2, Filing a waiver, for audit policy on accepting waivers in certain circumstances.)

When considering issuing a revised deadline to provide information, auditors will adhere to established standard timelines for taxpayers to respond, as outlined in Annex A in Communiqué AD-20-01, Standard Timelines for Information Requests to Taxpayers for Audit Purposes, and discuss the file with the team leader. Go to 9.18.5 for Communiqué AD-20-01.

If the taxpayer fails to respond within the time period, the reassessment may be processed. The auditor should contact the taxpayer to ensure that a response is not in the mail or to determine if the taxpayer needs more time to complete their response to the proposal letter.

If a tax year for which adjustments are proposed will become statute-barred shortly after the 30-day response period, the proposal letter should state that no extension of the 30-day period for representations will be provided without a signed waiver having been received prior to that time. If the taxpayer refuses to sign a waiver, process the file without delay at the conclusion of the representation period.

Where adjustments are being considered but the file will become statute-barred before the expiry of the 30-day representation period, a decision will be made to either withdraw the proposed adjustment or provide a representation period of less than 30 days. A representation period of less than 30 days requires approval from the assistant director, Audit (ADA).

11.2.5 Final interview/meeting

A final interview with the taxpayer is essential (when feasible) to provide a detailed explanation of all adjustments and to discuss any representations and submissions the taxpayer and representative may have in response. The team leader should attend the final interview at the taxpayer’s or auditor's request or when circumstances warrant.

The meeting is generally held after the taxpayer has been provided with the proposal letter. However, this meeting can also be conducted prior to issuing the proposal letter, if circumstances and timing warrant. For more information, go to 11.2.3, Taxpayer concurrence at the end of field work. Where complex issues are to be resolved, consider sending relevant information to the taxpayer for review in advance of any meetings.

Schedule a final interview within a reasonable time period after the fieldwork is completed. While discussions with the taxpayer may take place throughout the audit process and audit issues and possible adjustments can be resolved as they arise, the final interview is the opportunity to conclude all issues and to ensure that everyone is aware of the adjustments that will be made, whether or not concurrence is reached.

Except for a no change file or when full concurrence was achieved at the final interview, the auditor should make a final contact. On the last day of the representation period or shortly thereafter, the auditor must confirm that the taxpayer is not providing any further representations.

Auditors must document all discussions at the final interview on Form T2020, Memo for file.

Prepare a letter to the taxpayer following this meeting or if it is determined that the taxpayer is not making a representation to the proposal; outline the CRA's final position and the reasons for the adjustments to ensure that the taxpayer understands the adjustments.

If the taxpayer made a representation, include in the letter a proper response to the taxpayer’s representation or the rationale for not accepting the representation. State if each of the taxpayer’s representations is accepted, partially denied, or denied and why; this needs to be detailed in the letter.

Include with the final letter to the taxpayer, any revised continuity schedules as a result of the audit; for example:

• capital cost and CCA schedules, including undepreciated capital cost (UCC)
• continuity of loss schedules
• Form T2SCH31, Schedule 31, Investment tax credit – Corporations
• Form T2SCH27, Schedule 27, Calculation of Canadian manufacturing and processing profits deduction
• Form T2SCH23, Schedule 23, Agreement among associated Canadian-controlled private corporations to allocate the business limit
• Form T2SCH49, Schedule 49, Agreement among associated Canadian-controlled private corporations to allocate the expenditure limit

If the taxpayer was informed at the proposal stage that gross negligence penalties were being considered but they will not be applied, make this clear in the letter. For more information, go to the Integras Template Library, letter A-11.1.18, No Gross Negligence Penalty after Review Letter.

It is important to remember that the Taxpayer Bill of Rights states:

• The taxpayer has the right to complete, accurate, clear, and timely information.
• The taxpayer has the right to lodge a service complaint and to be provided with an explanation of our findings.
• The taxpayer has the right to expect us to be accountable.

Adjustments in taxpayer's favour

Unclaimed deductions in computing income may be discovered during the course of the audit. Advise the taxpayer of the deductions that the taxpayer is entitled and include these deductions in the proposal letter.

Revision of capital cost allowance and other permissive deductions

The taxpayer may wish to claim additional CCA, other permissive deductions, or apply unclaimed losses from other years to minimize the tax payable resulting from the proposed audit adjustments. These requests will usually be accepted; however, the taxpayer must submit a letter with revised schedules and pertinent information detailing the requested adjustments.

Full concurrence

Where there is no doubt that the taxpayer is in full agreement on all proposed adjustments, the auditor may complete and process the file without waiting for the representation period to elapse.

Proactive waiver of interest and penalties

With the approval of the team leader, or other designated responsible authority, auditors recommend the waiver of interest and/or penalties at the time the audit is being finalized.

For more information, go to:

• 3.0, Taxpayer rights and taxpayer relief
• 11.6.1, Form T20, Audit Report
• Income Tax Information Circular IC07-1R1, Taxpayer relief provisions.

Informal agreement, books and records

Where applicable, the auditor requests that the taxpayer sign the informal books and records letter. For more information, go to the Integras Template Library, letter A-10.1.2, Informal books and records letter.

11.2.6 Accepting payment

Taxpayers may offer payment towards future tax debt. The responsibility for collecting tax debt lies with the Collections Division of the Collections and Verification Branch. Before accepting any payment, auditors must advise taxpayers that they need to contact Collections if they want to establish a payment arrangement since only Collections employees can establish such arrangements.

Auditors should encourage taxpayers who want to pay tax debt in advance to go to Canada.ca and type “payments” into the search feature at the top right. Payments made through taxpayers’ financial institutions and the other options at Determine your payment method represent the easiest and most efficient methods of processing funds received. Large payments of $25 million or more can only be made at a financial institution.

Fact Sheet is a useful webpage for taxpayers anticipating a reassessment and wanting to make and manage an advance deposit.

Taxpayers who insist on providing cheques to auditors should make them payable to the Receiver General. Any cheques received must be kept secure prior to processing. When auditors receive cheques for tax debt, they should follow local tax services office (TSO) procedures. While some offices have the Collections Division handle the processing, others send payments directly to a tax centre. To locate the correct tax centre, go to Tax services offices and tax centres and click the appropriate TSO. In the absence of local procedures, the team leader should contact a team leader in Collections to assist.

Inter-office mail

The procedures outlined in Communication TSDMB-2014-127, Cheques sent to tax centres by internal mail, must be followed when sending current and post-dated cheques by internal mail. Auditors may calculate the approximate tax owing, but must caution the taxpayer that it is an estimate and does not include interest or any penalty amounts.

Current-dated cheques

For offices that send payments directly to a tax centre, current-dated cheques received by auditors should be sent to the applicable tax centre.

If the auditor receives a current-dated cheque and a personalized remittance voucher is not provided, the auditor must prepare Form RC105, Internal Payment Transcript. For assistance with completing the form, contact Collections.

Post-dated cheques

As noted above, taxpayers must be advised that the receipt of post-dated cheques does not constitute an acceptable payment arrangement, which must be approved by Collections.

A cheque dated more than 10 days from the date received by the CRA is considered post-dated. Single post-dated cheques must be accompanied by the taxpayer’s personalized remittance voucher or a completed Form RC105, Internal Payment Transcript.

A series of post-dated cheques must be accompanied by a completed Form T924, Receipt/transmittal of post-dated cheques. For assistance with completing the form, contact Collections.

Post-dated cheques must be mailed to the Ottawa Technology Center, accompanied by the applicable payment form (RC105 or T924) using postage-paid, business reply envelopes (Form T239-30). Form T239-30 must be ordered from the business center in the tax services office or tax center.

11.2.7 Compliance letters

For sample letters to complete an audit, go to the Integras Template Library.

11.2.8 Audit agreement and waiver of right of objection or appeal

The CRA may come to an agreement with the taxpayer as to how certain audit issues may be assessed or reassessed. Audit agreements should be in accordance with legislation and should not compromise the CRA’s policies. For more information, go to Communiqué AD-19-01, Audit Agreement and Waiver of Objection Rights Guidelines.

11.3.0 Normal reassessment period

11.3.1 Income tax reassessment period

The normal reassessment period for a tax year for a mutual fund trust and a corporation, other than a Canadian-controlled private corporation (CCPC), is the four-year period commencing with the date an original notice of assessment or an original notification of no tax payable for that year was mailed out.

In any other case (individuals, trusts other than mutual fund trusts, and CCPCs), the normal reassessment period is three years from the mailing date for the original notice or reassessment or notification of loss for the particular year.

The minister may at any time assess or reassess a taxpayer for additional taxes, interest, or penalties during a year that is part of that normal reassessment period.

Income tax implications – Normal reassessment period

Subsection 152(4) of the Income Tax Act (ITA) lists the situations when a return can be assessed or reassessed. Also go to subsection 152(3.1).

If the last day falls on a holiday, the last day of the normal reassessment period is extended to the next working day in accordance with Section 26 of the Interpretation Act.

Statute-barred date – Second notice of assessment issued

Under subsection 152(4) of the ITA, the minister may reassess or make additional assessments or assess tax, interest, or penalties under Part I within the normal reassessment period.

While the minister is able to correct a previous assessment by way of a new assessment, as opposed to a reassessment or additional assessment, the new assessment does not extend the normal reassessment period. Paragraphs 152(4)(a) and 152(4)(b) ensure that such a reassessment, additional assessment, or new assessment for a particular tax year must be issued within the appropriate time frame as established by the first notice of assessment received by the taxpayer.

Exceptions to the normal reassessment period

Subsection 152(4) of the ITA outlines the situations in which an assessment may be made after the normal reassessment period.

The minister may assess or reassess a person for a tax year at any time beyond the normal reassessment period if that person has:

• made any misrepresentation that is attributable to neglect, carelessness, or wilful default, or
• committed any fraud in filing a return of income or in supplying any information under the ITA, or
• filed a prescribed waiver before the end of the normal reassessment period.

Re-opening income tax returns

Subsection 152(4) of the ITA refers to subsection 152(6) which provides that where a taxpayer claims a deduction for an unused loss carry-over, investment tax credit or foreign tax credit, the CRA must reassess the year at issue to allow these items to be carried over, provided that the taxpayer has filed the prescribed form amending the particular return by the date on which the return for the carry-over year was filed.

11.3.2 For future use

11.3.3 Application of losses

For more information, go to 29.0, Losses.

The following rules apply to losses:

• Non-capital losses may be carried back up to three years and forward up to twenty years under paragraph 111(1)(a), and may apply them against any type of income for the year of loss application.
• Net capital losses may be carried back up to three years and forward indefinitely under paragraph 111(1)(b). For the purpose of computing the amount of net capital loss for the loss year that can be deducted in the year of loss application, go to Income Tax Interpretation Bulletin IT232R3, Losses – Their Deductibility in the Loss Year or in Other Years.
• Restricted farm losses may be carried back up to three years and forward up to twenty years under paragraph 111(1)(c). However, under this paragraph, no amount of restricted farm losses is deductible for the year of loss application, except to the extent of any income for the year from all farming businesses carried on by the taxpayer.
• Farm losses may be carried back up to three years and forward up to twenty years under paragraph 111(1)(d), and may deduct them from any type of income for the year of loss application.
• Limited partnership losses cannot be carried back but may be carried forward indefinitely in accordance with 111(1)(e). However, no amount of limited partnership loss is deductible for the year of loss application, except to the extent of the taxpayer’s at-risk amount in respect of the partnership (within the meaning assigned by subsection 96(2.2)) at the end of the last fiscal year of the partnership ending in the year of loss application, less certain amounts specified in subparagraph 111(1)(e)(ii).

Administrative policy – Loss carry-over

A request to apply or change loss carry forwards will be accepted, provided:

• the request can be processed within the time limits specified under subsection 152(4), and
• the loss amount has been accepted as valid.

Subsection 152(6) of the ITA says that when a taxpayer has filed a return for a year (application year) and wants to carry-back a loss (paragraph (c)) from a loss year, they must file a prescribed form on or before the filing due-date of the return of income for the loss year. At which point, the minister must reassess the application year. Notwithstanding the wording of subsection 152(6), the following is the CRA general policy regarding the re-opening of prior year returns to make adjustments applicable under subsection 152(6):

• A request to apply or change loss carry backs will be accepted, provided that the request can be processed within the time limits specified under paragraph 152(4)(b), that is, less than three years after the normal reassessment period.
• Requests for a loss carry-back should be submitted on the prescribed form. Where the request is submitted on a facsimile form and there is no doubt as to the completeness of the information, such a request will not be denied. If there is any element of uncertainty regarding the taxpayer’s request or the completeness of the information submitted, the taxpayer is to be provided with a blank prescribed form and instructed that the request will be processed upon receipt of the completed form.

This does not mean that the adjustments are made automatically. The request is accepted, but the carry-back amount can be modified or brought to zero if that is the minister’s finding. It should be noted that the wording in subsection 152(6) binds the minister to reassess the application year. Even if the change was zero dollars, a reassessment is issued and the taxpayer has the right to object under subsection 165(1).

There are certain times when the general policy will not be followed and these are normally exceptions due to their egregious nature. For example, where there is a consistent pattern of filing carry-backs of inflated or non-existent losses.

Administratively, where an internally generated adjustment results:

• in an increase to income and a loss of another year has been applied to that year, the taxpayer will be given the opportunity to amend the loss application.
• in a decrease to a loss incurred and such a loss was applied to more than one taxation year, the taxpayer will be asked which loss application is to be changed.

Changing the loss balance in the year of application

Statute-barred loss year

Even if the loss year is statute-barred, the return for the years in which that loss is applied can be reassessed to reduce the overstated loss carry over. However, the return for the statute-barred loss year cannot be reassessed, even if the changes that are made also affect the taxable income or taxes due in the loss year.

Example – Statute-barred loss year – Under review

Facts:

• The individual taxpayer claimed a non-capital loss (NCL) of $100,000 in 1995.
• The claim was treated originally as filed.
• The normal reassessment period for 1995 ends in 1999.
• The 1995 NCL was deducted from an income of $200,000 in computing taxable income for the 2000 taxation year.
• During an audit conducted in 2001, the auditor discovers that the $100,000 NCL incurred in 1995 included non-allowable expenses of $120,000, thus the taxpayer had, in fact, income for that year of $20,000.

Tax consequences:

• A reassessment of the 2000 taxation year to reduce to nil the 1995 NCL of $100,000 claimed can be issued.
• The CRA cannot issue a notice of reassessment on income of $20,000 for the 1995 taxation year because 1995 is statute-barred. Since Form T7W-C, Explanation of changes on reassessment, is no longer mandatory for T1 audits, if not using Form T7W-C, indicate the change in the loss in letter A-11.1.24, Loss Determination Notification. The letter is available in the Integras Template Library.

Loss year that is not statute-barred

When the loss year is not statute-barred, the minister may issue a notice of reassessment for the loss year:

• if the previous assessment was not nil;
• if the changes result in taxable income or tax payable for the loss year.

When the changes only reduce or cancel the loss and do not affect the taxable income or the tax payable, a notice of reassessment is not necessary for the loss year return. However, since Form T7W-C, Explanation of changes on reassessment, is no longer mandatory for T1 audits, if not using Form T7W-C, include the loss year and the change in the loss in letter A-11.1.24, Loss Determination Notification. The letter is available in the Integras Template Library.

For T2 audits, Form T7W-C for the loss year, indicating the change in the loss should accompany the notice of reassessment of the carryover year, with a note to the effect that a loss determination notice will be issued upon request.

Carry back of losses

Time limit in paragraph 152(4)(b)

Any claim for a carry back of losses under subsection 152(6) will be allowed on the condition that the claim can be processed within the time limits specified in paragraph 152(4)(b).

The minister should issue a reassessment for the taxation year to which the claim is carried back, to take into account the claim made on the prescribed form, and issue a reassessment for any ensuing taxation year that could be affected by the taxpayer’s claim.

The minister is not obligated, however, to issue a reassessment for a year prior to the year to which the claim is carried back.

Example of the time limit in paragraph 152(4)(b)

The notice of assessment for a taxpayer’s 1995 return was mailed on March 31, 1996. The normal period for assessing 1995 ends on March 31, 1999. If the 1995 return is reassessed under subsection 152(6), the minister has until March 31, 2002, to issue a reassessment of this return.

Example – Effect of loss carry-over on business investment tax credit (BITC) and the years preceding the claim

A taxpayer files their T1 return for 1995, indicating a non-capital loss incurred. If the taxpayer files the prescribed form to amend their 1993 return by April 30, 1996, the minister must issue a reassessment for this return to apply the loss carry back.

If, by reason of the reassessment made for 1993, the taxpayer now has a BITC in 1993 that can be carried forward, the minister is required to issue a reassessment for the subsequent years affected. However, the minister is not required to reassess the 1991 or 1992 returns to carry over the unused BITC.

Example – Loss carry back

In January 1996, a taxpayer requested that their non-capital loss from 1994 be carried back and allowed on their 1993 return. They then asked that their BITC from 1993 be carried back to reduce their taxes payable in 1991 or 1992.

Although subsection 152(6) clearly states that the minister is not obligated to make a second carry back resulting from the first loss carried back, the CRA would agree to the taxpayer’s request, provided that the years in question can be reassessed. In this particular case, since each of the years can be reassessed under paragraph 152(4)(b), the adjustments would be processed upon receipt of the prescribed forms:

• T1A, Request for Loss Carryback
• T2A
• T2038(IND), Investment Tax Credit (Individuals)

Exception to the time limit in paragraph 152(4)(b)

If the CRA can show that, at the time when the income tax return for a given year was filed and a loss was carried back to the prior taxation year by means of the prescribed form, the taxpayer made any misrepresentation attributable to neglect, carelessness or wilful default, the CRA may issue a reassessment of the year of the carry back to disallow the loss or any part of the loss resulting from the false or fraudulent return in the year in question.

Example of exception to paragraph 152(4)(b) time limit

A taxpayer claimed a non-capital loss in 1991. This loss was carried back and applied in 1988, in accordance with section 111.

An audit shows that the taxpayer had taxable income in 1991. During the audit of the taxpayer’s income for 1991, it was determined that the taxpayer was negligent or careless in claiming the loss. The CRA may then issue reassessments for the 1988 and 1991 taxation years.

Revising capital cost allowance and other permissive deductions in a loss year

Where a taxpayer wishes to claim additional CCA or other permissive deductions, as discussed in 11.3.5 for a particular loss year, the taxpayer should write to the appropriate tax centre (TC) or TSO where the income tax returns are filed. The letter should describe the revisions and should be accompanied by CCA or other schedules that are affected by the revisions.

There is no provision in the ITA for filing an amended return for this purpose. The request for the additional claim would be allowable even though the particular loss year was statute-barred under subsection 152(4) of the ITA, so long as there was no change in the tax payable for any year in respect of which the time has expired for filing a notice of objection. Such a request will not be allowed, however, where the minister has issued a notice of determination under subsection 152(1.1). A taxpayer who wishes to revise the CCA or other permissive deductions in a year for which a notice of determination has been issued, should do so within 90 days from the day of mailing the notice of determination for that year.

For information on the circumstances where revisions to CCA and other permissive deductions could be made, go to:

• 12.1.2, Taxpayer requests; and
• Income Tax Information Circular, IC84-1, Revision of Capital Cost Allowance Claims and Other Permissive Deductions.

Issuance of another NIL assessment or notification – Under review

Where an initial assessment is made owing to non-capital losses sustained in the year and the taxpayer subsequently requests amendments as contemplated in paragraph 10 of Income Tax Information Circular IC84-1, Revision of Capital Cost Allowance Claims and Other Permissive Deductions, CRA will issue a nil assessment or notification that no tax is payable.

The taxpayer is advised of the acceptance of request, and the file is automatically updated. The time limit imposed by subsection 152(4) of the ITA will be applicable where such revision of the non-capital loss results in change in the tax payable for the year in which the loss was sustained.

A "NIL" assessment is an assessment for purposes of establishing the normal reassessment period but it does not constitute an assessment that is subject to appeal.

Notice of determination of a loss and time limit under subsection 152(4) – Under review

Where no tax is payable by a taxpayer for a year, a notice of determination of a loss must be obtained.

Without this notice, the CRA may disallow the loss carry forward by changing the calculation of the loss of a prior year. Such a change is not otherwise subject to the limitation periods because the assessment for that prior year remains nil. The time limits will begin as soon as a notice of determination of a loss is issued under subsection 152(1.2).

If a notice is requested for more than one type of loss, CRA is required to issue a notice for each of the types of loss being requested. Note that an initial notice of determination of a loss can be issued only at the taxpayer’s request and the amount of the loss thus determined must differ from the amount claimed by the taxpayer.

Loss revised at the taxpayer’s request

When losses are changed after the taxpayer has submitted a change request or new information, the revised loss will be considered as the loss claimed. Informing the taxpayer of an updated amount of a revised loss does not mean that the taxpayer has to submit a determination request.

Redetermination of loss

The minister, if able to conduct a determination only at the taxpayer’s request, may conduct a redetermination within the time limits prescribed by the ITA beginning the day of mailing of the notice of determination or at any time subject to paragraph 152(4)(a) of the ITA, for example, misrepresentation , fraud, filing of an appropriate waiver.

11.3.4 Tax credits – Under review

Business investment tax credit carry-over – Subsection 127(5)

Unclaimed business investment tax credits (BITC) can be carried forward for up to twenty years or back up to three years, to reduce Part I income tax. Carrying BITCs back is possible only if the taxpayer cannot claim them during the year in which they were received.

Furthermore, the ITA provides an order for claiming credits. Thus, credits from the current year and unused credits from prior years must be claimed before unused credits from subsequent years can be claimed.

The refundable tax credit (40%) that certain corporations receive for current expenditures cannot be carried over, since it is 100% refundable in the year it is received.

Subsections 127(9.1) and 127(9.2) provide special rules that restrict the carry-over of investment tax credits in the event of an acquisition of control.

For more information, go to Income Tax Information Circular:

• IC78-4R3, Investment Tax Credit Rates
• IC78-4R3SR, Special Release – Investment tax credit rates

Business investment tax credit and income tax payable

The annual BITC limit for a taxpayer for a tax year was repealed by the 1993 budget, applicable to tax years beginning in 1994 or later.

Requests to carry over business investment tax credits – Prescribed forms

Taxpayers use these prescribed forms to calculate their refundable tax credit or to indicate that they want to carry back part of the BITC:

• Form T2SCH31, Schedule 31, Investment Tax Credit – Corporations
• Form T2038 (IND), Investment tax credit (Individuals)

Requests to carry back part of the BITC or to amend a previous carry back will be accepted when the necessary audits have been conducted, provided that the reassessment can be made within the time limits in paragraph 152(4)(b) of the ITA, even if the form is not filed in time.

Requests regarding the refundable portion of the BITC received in a prior year or revisions made to previous requests will also be accepted, provided that the year in question is not statute barred and that the prescribed form is filed.

Refundable business investment tax credit – Time limit

The refundable BITC under section 127.1 of the ITA is considered a payment on account of tax. Under paragraph 152(1)(b), the minister must determine the amount of the refundable BITC or any other payment specified by this paragraph.

This determination, given to the taxpayer as part of the notice of assessment, replaces the assessment solely for the purposes of the credit or rebate. Adjustments to the credit can be made only within the prescribed time limits beginning from the determination date, which is also the date of the assessment or notification.

Foreign tax credits

Subsections 126(2) and 20(11) and 20(12) of the ITA provide the rules for claiming, carrying over, and deducting foreign tax credits for business and non-business income earned in a foreign country.

The situations contemplated are when a Canadian resident, including an individual or a corporation, earns business or non-business income in a foreign country directly. If the Canadian resident earns business or non-business income in a foreign country through a corporation in that foreign country, additional rules apply (see subsection 112(2) and section 95).

Subsection 126(2) provides a tax credit to the Canadian resident for business income taxes paid in a foreign country. The tax credit is deductible against Canadian taxes payable by the Canadian resident. This foreign tax credit is available to be carried forward for 10 years or back for 3 years.

Subsection 126(1) provides a tax credit to the Canadian resident for non-business income taxes paid in a foreign country. The tax credit is deductible against Canadian taxes payable by the Canadian resident. If the foreign non-business tax credit is not used in the year it occurs, no carry forward or carry back is available. Instead, a deduction may be available against income under subsection 20(11).

For more information, go to Income Tax Folio S5-F2-C1, Foreign Tax Credit.

11.3.5 Revision of capital cost allowance and other permissive deductions

The following comments outline the CRA's position regarding requests for revised CCA of prior years. The comments apply equally to other permissive deductions such as:

• special mortgage reserves calculated under section 33 of the ITA
• scientific research expenditures of a capital nature calculated under paragraph 37(1)(b)
• taxable capital gains reserves, calculated under subparagraph 40(1)(a)(iii)

A taxpayer may wish to amend or claim further discretionary deductions in a previously assessed year. For more information, go to:

• Income Tax Information Circular IC84-1, Revision of Capital Cost Allowance Claims and Other Permissive Deductions
• R. Lussier v The Queen, [1998] 2 CTC 2794 (available in French).

11.3.6 Examples of loss application and the business investment tax credit – Under review

Situation 1 – Non-capital loss applied (non-deductible expenses included in the loss)

A taxpayer reported a $90,000 non-capital loss in 1994, which was applied on filing against 1995 net income of $200,000. Both returns were initially processed as filed. An audit determined that the 1994 non-capital loss included non-deductible expenses of $80,000.

The 1995 return may be reassessed to reduce the non-capital loss carry-forward to $10,000 provided it is not statue-barred. No reassessment notice is required for the 1994 return; however, a 1994 Form T7W-C, Explanation of changes on reassessment, indicating the loss change should accompany the 1995 reassessment notice with the notation that a notice of determination will be issued upon request.

Situation 2 – Non-capital loss applied and statute-barred year

Same reassessment treatment as Situation 1, except that the 1994 non-deductible expense is $110,000. The 1994 return will be assessed to reflect income of $20,000, if it is not statute-barred, and the 1995 return reassessed to disallow the 1994 non-capital loss carried forward. If the 1994 return is statute-barred from reassessment, 1995 can be reassessed to disallow the loss carried forward if it is not statute-barred.

Situation 3 – Non-capital loss applied and statute-barred year

Same reassessment treatment as Situation 1, except that the 1994 loss was carried back and applied in the 1993 year. In this case, the 1993 reassessment deadline is six years from the date of mailing the initial assessment under subparagraph 152(4)(b)(i) of the ITA. As in situation 1, Form T7W-C, Explanation of changes on reassessment, will be issued to explain the changes.

Situation 4 – Application of business loss and statute-barred year

The taxpayer reported taxable income of $10,000 in 1993, NIL in 1994 and $20,000 in 1995. In 1997, an audit determined that the taxpayer had a loss of $30,000 for 1993 from a business that had not been deducted in determining the $10,000 taxable income. As 1993 is statute-barred, the taxpayer requested the application of the loss in the 1995 tax year, which is not statute-barred. The non-capital loss of $20,000 ($30,000 less the $10,000 taxable income reported) can be carried forward to 1995.

Situation 5 – Reassessing action – Non-capital loss and refundable business investment tax credit under section 127.1 of the ITA

Same reassessment treatment as Situation 2, except that the taxpayer had claimed and received a refundable investment tax credit under section 127.1 for 1994. In addition, the BITC earned in 1994 was overstated. In this case, the reassessing action concerning the loss is the same as in Situation 2 and the 1994 assessment notice includes the redetermination of the refundable investment tax credit. If the 1994 return is statute-barred, no adjustment can be made to the refundable BITC, but the pool of tax credits carried forward to other years can be adjusted subject to the same rules that apply for losses.

Situation 6 –Business investment tax credit under subsection 127(5) of the ITA overstated

An individual, trust, or CCPC reported taxable income in 1994 but offset the income tax otherwise payable (federal liability) with BITCs under subsection 127(5). The return was accepted as filed. During an audit, it was discovered that the BITC was overstated. Because the BITC claimed under subsection 127(5) is a deduction from income tax payable (not a deemed payment as in the case of a section 127.1 refund), no income tax was assessed and therefore the result of initial processing was a notification. The disallowance of the BITC claim, resulting in an income tax liability, would require the issuance of an assessment notice within three years after the issue of the initial notification.

References

Income tax information circulars

• IC84-1, Revision of Capital Cost Allowance Claims and Other Permissive Deductions
• IC75-7R3, Reassessment of a Return of Income
• IC07-1R1, Taxpayer Relief Provisions

Income tax interpretation bulletins

• IT512 Cancelled, Determination and redetermination of losses
• IT232R3, Losses - Their Deductibility in the Loss Year or in Other Years

Other reference

• Technical document no. 9237427 (E)

11.3.7 Assessment after the normal assessment or reassessment period and penalty for false statements or omissions

Generally income tax returns cannot be reassessed after three or four years (depending on the nature of the taxpayer) from the date of the original assessment. However, if there is audit evidence of neglect, carelessness, wilful default, or fraud, subparagraph 152(4)(a)(i) allows the minister to go back as far as is necessary to assess, reassess or additionally assess tax at any time for a tax year. Determine with your team leader if the audit period should be extended. Go to 28.4.13, Reopening statute-barred years.

For a sample report, go to Appendix A-11.2.25, Assessment after Normal (Re)Assessment Period Recommendation Report.

To reassess tax payable beyond the normal assessment or reassessment period, it is not necessary to assess the gross negligence penalty of 163(2) of the ITA but only a misrepresentation attributable to neglect or carelessness need be present as opposed to the more serious gross negligence. Statute-barred years may be opened even if a penalty is not recommended as long as the auditor can prove the neglect, carelessness or, the more serious, wilful default or fraud (Jet Metal Products 79 DTC 624).

The burden of establishing misrepresentation lies on the CRA in any appeal from an assessment beyond the normal reassessment period (Taylor 61 DTC 1139; Roselawn Investments 80 DTC 1271). The CRA must prove at least one instance of misrepresentation by the taxpayer that, while it may have been made in good faith, was nevertheless not one which a normally wise and cautious taxpayer would have committed (Jet Metal Products 79 DTC 624).

When assessing or reassessing beyond the normal assessment or reassessment period, subsection 152(4.01) restricts the reassessment to whatever can be reasonably regarded as relating to a misrepresentation, fraud or a waiver, or a matter specified in any of subparagraphs 152(4)(b)(i) to (v).

Statute-barred cases where a misrepresentation due to fraud exists

The courts have ruled that when the minister alleges misrepresentation, the audit evidence, on balance, must support that allegation. The major consideration is establishing the right to reassess. The onus of proof is on the minister who must prove misrepresentation beyond the balance of probability in each of the years concerned.

This becomes a separate phase of the audit and all necessary precautions must be taken to safeguard the audit evidence. Potential witnesses should be interviewed beforehand. Once the right to reassess has been established, the onus is on the taxpayer with regard to the assessment itself.

To demonstrate that a representation is false, or a true statement is omitted, it is usually necessary to have audit evidence of a number of transactions for which income has been understated or a single improperly recorded or omitted transaction involving a material amount of income. In either case, judge the materiality of the income understatement in relation to the income originally declared.

If the net worth method has been used to arrive at income subject to tax, penalties can be assessed if willfulness can be demonstrated in a material number of specific items included in the net worth increase, and it is improbable that the balance of its increase was gained under innocent circumstances.

Alternative basis for assessment after the normal reassessment period

Under subsection 152(9) of the ITA and subject to the rules of procedure of the court, the minister may change the basis of an assessment after the normal reassessment period. However, in keeping with best practices and in support of full disclosure, both primary and alternate reasons should continue to be identified. The taxpayer has the right to complete, accurate, clear, and timely information, as stated in the Taxpayer Bill of Rights.

Subsection 152(9) is subject to subsection 152(5), which generally prevents any amount that was not included before the end of the normal reassessment period from being included in computing the income.

Questions and answers

Q.1: In a statute-barred year, does applying fraud or a misrepresentation in the form of neglect, carelessness or wilful default under subsection 152(4) of the ITA allow the CRA to make other adjustments that are not attributable to fraud or misrepresentation?

A.1: No, other adjustments, not attributable to fraud or misrepresentation, cannot be included in the adjustment unless they were specified in a waiver filed by the taxpayer.

Q.2: For the purposes of the ITA, can the CRA issue a reassessment after the normal reassessment period to disallow a loss carry-over or any part of the loss resulting from a reassessment in a given year?

A.2: To the extent that the CRA can show that, at the time when the income tax return for a given year was filed and a loss was carried back to a prior tax year by means of the prescribed form, the taxpayer made any fraud or misrepresentation attributable to neglect, carelessness or wilful default, the CRA may issue a reassessment for the year of the carry back to disallow the loss or any part of the loss resulting from the false or fraudulent return in the year in question.

11.4.0 Waivers

11.4.1 Overview

The CRA may assess tax, interest and penalties and, furthermore, it may reassess or make additional assessments within the normal reassessment period.

A taxpayer may file a waiver to allow CRA to issue an assessment or reassessment beyond the normal reassessment period. To be valid, the waiver must be filed within the normal reassessment period.

The taxpayer may, under subsection 152(4.1), file Form T652, Notice of Revocation of Waiver, to revoke a waiver previously given to the CRA. The minister has up to six months after the date the notice of revocation is filed to assess or reassess the taxpayer. For more information, go to 11.4.3, Revocation of waiver.

11.4.2 Filing a waiver

Subparagraph 152(4)(a)(ii) of the ITA provides for the filing of a waiver for a given tax year that specifies matters on which an assessment or reassessment may be issued at any time thereafter. The taxpayer may file Form T2029, Waiver in respect of the normal reassessment period or extended reassessment period.

Implied waiver

When a waiver has not been filed in the prescribed form, the CRA will accept a written request for adjustment as being an implied waiver for the purpose of subparagraph 152(4)(a)(ii) of the ITA provided:

• the requested adjustment favours the taxpayer
• the delay in processing the request for adjustment was not attributable to the taxpayer
• the essential information required in the prescribed waiver is included

The taxpayer is considered to have complied in substance with subsections 152(4) and 152(5) of the ITA, when read in context and with the scheme and intent of the section in mind. The wording of the waiver form limits the power of the minister to reassess only those matters specified in the waiver or reasonably related thereto.

Purpose of the waiver

A waiver should be filed when a taxpayer wishes the CRA to delay issuing a notice of assessment beyond the normal reassessment period to have time to produce additional information.

When the CRA proposes an adjustment, a waiver may be requested from the taxpayer to allow additional time to consider all relevant information and for the taxpayer to submit representations.

The waiver's purpose and the tax matters to which it applies should be clearly specified in the waiver, such as, a full description of the subject matter, not just references to sections of the relevant act, and explained to the taxpayer.

When a waiver is received (implied or Form T2029), it is valid for the matter specified and anything that can reasonably be related to the matter specified in the waiver. This means that a waiver for the calculation of recapture of CCA and determination of gain on disposition of a capital asset, does allow the auditor to adjust the adjusted cost base, outlays and expenses from dispositions, proceeds of disposition, whether the amount is on account of income or capital, net income, Part I tax, etc. but does not allow the auditor to adjust advertising expenses or unreported sales. Matters not specified on the waiver or reasonably related, must still meet the standards set out in subsection 152(4) (or other relevant section) before they can be adjusted.

The CRA will not ask a taxpayer to file a waiver solely for the purpose of keeping a tax year open for reassessment beyond the statue-barred date. The practice of asking for a blanket waiver in advance of an audit or of asking for a waiver for the sole purpose of extending the time needed to complete the audit is not acceptable.

Validity of the waiver

A waiver filed after the normal reassessment period is not valid; nor is a waiver included with an income tax return when it is filed.

A waiver will not be accepted when the taxpayer has specified a time limit for its period of application or if, in the opinion of the CRA, the waiver does not protect the reassessment process. The waiver will be returned to the taxpayer immediately and the taxpayer will be asked to file an appropriately amended waiver.

Waivers – Closing

There is no apparent restriction on the length of time that a waiver remains in effect, if the taxpayer doesn't formally revoke it. However, once the matters specified in the waiver has been fully resolved, the CRA considers the matter closed.

Content of the waiver

The taxpayer should be encouraged to specify the particular items for which the normal reassessment period is waived. The taxpayer, authorized officer, or legal representative must sign the waiver.

Multiple waivers for the same year

The ITA does not limit the number of waivers that a taxpayer may file for a particular tax year. As a waiver should be as specific as possible in identifying its subject matter, when there is more than one issue in contention, a taxpayer may wish to issue separate waivers. Consequently, the taxpayer can revoke a waiver covering one issue while still keeping that year open regarding the issues covered by the other waivers.

Statement of subject matter

A waiver that contains only a simple statement such as ABC Company for the year ended April 30, 2009 is not in the taxpayer's favour as the minister may theoretically reopen the return for any matter relating to that year. It is in the best interests of the taxpayer to set out in the specific matters for which the time limit of the normal reassessment period is being waived.

By objecting to the inclusion of a specific amount in income, the taxpayer has the burden of showing that the amount cannot reasonably be regarded as relating to a matter specified in the waiver. Waivers that contain only the sections of the legislation rather than the description of the subject matter should not be accepted.

Where the taxpayer does not indicate the Part of the relevant act that applies, or does not specify any subject matter, the taxpayer will be asked to do so before the waiver is accepted. However, it is not necessary to set out the specific legislation involved, provided that the matter at issue is sufficiently well defined and described. The tax effects are from the act as a whole, and thus it is not necessary to specify the specific part thereof.

The issue is particularly relevant for aggressive tax planning, since there are instances where taxpayers have refused to sign waivers if tax avoidance – general anti-avoidance rule (GAAR), is included. However, specifying parts of the legislation or asking taxpayers to specify them is still preferable to ensure that the issues in respect of which the waiver is being provided are clearly and definitively explained or presented.

Situations where a waiver is or is not needed

Waiver as a condition of making a downward adjustment

Downward adjustments to eliminate double tax will be made without requiring the taxpayer to file a waiver. However, this practice will not apply in cases where, at the time of reassessment, a tax year is about to become statute-barred. Note these downward adjustments in the matters to be followed-up section of Form T20, Audit Report, since these years are not allowed to become statute-barred if they are still unsettled in Appeals. An upward adjustment will be required if it appears that a tax year is about to become statute-barred and a waiver has not been provided.

Offsetting downward reassessments without waivers

When income tax is allocated from one person to another, the downward reassessment will not be made until the upward reassessment of the first person is completed and the appeal period has expired. Although it will be the responsibility of the recipient to ensure that waivers are filed, it would be appropriate for auditors to advise recipients of this responsibility when they make a proposal to reassess. This policy has been issued in contemplation of non-arm's length situations and is not intended to apply to arm's length situations.

Upward reassessments without waivers

Where there has been an income reallocation and Appeals has vacated the reassessment (either in whole or in part), Appeals should refer such cases back to Audit for reassessment (upward reassessment of the second party).

Capital cost allowance and other permissive deduction adjustments

In some cases, the taxpayer may want to offset additions to income, in whole or in part, by a claim for additional capital cost allowance or other permissive deductions available. Although subsections 152(4.01) and 152(5) of the ITA impose a restriction on the minister to deal only with items specified in the waiver, it does not prevent the taxpayer from claiming these additional deductions, even though the taxpayer did not make any statement on the matter in the subject waiver. Once the return has been re-opened, the taxpayer may raise an objection for any reassessment and that objection may relate to any matter in the calculation of income.

Withholding tax: Waiver

The CRA has indicated that, when there is a tax saving because of the availability of a treaty provision, tax must be withheld as required by regulation and recovered only when a return is filed. This may create withholding tax problems in tax planning for international executives. The CRA will grant a waiver for a withholding tax request when the non-resident can demonstrate that the withholding is in excess of the tax that will be payable after taking treaty protection into account. Waivers will be issued on a case-by-case basis, taking into account the specific circumstances of each case.

When a person seeks an exemption from Canadian tax under a tax treaty, that person should submit a description of the facts and relevant provisions of the treaty to the team leader of the non-resident section in the TSO that serves the area where the person will be working. The written application should be submitted to the TSO no later than one month before the commencement of the employment in Canada.

11.4.3 Revocation of waiver

Subsection 152(4.1) of the ITA provides that a taxpayer may revoke a waiver by filing prescribed Form T652, Notice of Revocation of Waiver.

Effective date of revocation

The revocation of the waiver becomes effective six months after the date the notice of revocation of waiver is filed. For example, the minister may not issue an assessment or reassessment under the waiver more than six months after the date the revocation was filed. A notice of revocation of waiver cannot be rescinded or cancelled once it has been filed.

11.5.0 Assessments

11.5.1 General policy – Assessments and reassessments

The auditor's responsibilities during the audit include:

• determining if the taxpayer has complied with the legislation;
• updating CRA records, if the taxpayer indicates that their preferred language is different from the language on file in the CRA computer systems, ensuring that a correction is made so that all correspondence, including any notices of reassessment generated, is in the taxpayer’s preferred language;
• determining if taxable income has been calculated and related tax paid in accordance with the ITA; and
• making such adjustments as are required and issuing any required assessments and reassessments to ensure the taxpayer has paid or remitted the correct tax for the period under audit.

A notice of reassessment must be issued for each taxpayer where the audit has resulted in an adjustment.

Discretionary reassessments

Reassessments may result from:

• new information provided by the taxpayer; or
• an audit by the CRA.

Mandatory reassessments

Properly filed requests claiming losses incurred in subsequent years for purposes of the ITA, or changes implementing settlements of notices of objection or decisions of the courts are examples of situations where the CRA must reassess a return in accordance with the time periods of the legislation. For more information, go to 11.3.0, Normal reassessment period.

Uniformity of assessments

Where contentious issues may be encountered that are common to related, connected, or associated corporations, assessments must be made consistently within the corporate group. This requires careful planning and control where different TSOs are responsible for auditing the various branches or divisions within the group. Agreements made with the taxpayer with respect to certain issues in one TSO may have an impact on other assessments or reassessments, and all TSOs affected must be notified to ensure consistency.

Wound-up and dissolved corporations

The law, as it relates to each provincial companies act differs in many areas. Rules regarding dissolutions will vary with each jurisdiction. When a corporation is dissolved by the Companies Branch, it ceases to exist and can only be revived by filing the outstanding annual returns and the Articles of Revival. To assess or reassess a wound-up or dissolved corporation, the company must be restored to the appropriate provincial corporate register. If restoration of a dissolved corporation is required, a formal request should be sent to the Department of Justice (go to the Integras Template Library, letter A-9.1.6, Department of Justice – Restoration of corporation). When the company has been restored, the notice of assessment and/or reassessment is issued in the name and corporation or business number (BN) of the restored company.

11.5.2 Priority reassessments

General instructions

The AIMS workload control system codes the audit period for all returns selected for audit. This ensures that the return for a year that is going statute-barred will be identified at least six months in advance of the probable statute-barred date.

Auditors are reminded that rather that processing a priority reassessment, they should consider obtaining a waiver from the taxpayer for the particular year involved and the CRA policy regarding reopening prior year returns. For more information, go to:

• 11.3.0, Normal reassessment period; and
• 9.11.0, Audit scope.

It is generally accepted that statute-barred problems can be minimized through early identification and strict control. As it is not always possible to obtain a waiver, the identification and control procedures must be relied on to ensure that a notice is issued on time.

For adjustments requested by the taxpayer within the three-year period and being followed-up by audit, every attempt will be made either to obtain a waiver or reassess within the prescribed period.

Although the following procedures are outlined primarily to facilitate the processing of a return approaching statute-barred status, priority reassessments might be considered in other urgent or exceptional circumstances such as the taxpayer leaving the country.

To assist the auditor in processing a reassessment where a statutebarred deadline is approaching, procedures have been coordinated among the various sections involved. These procedures apply to reassessments to be issued by TCs. Under some circumstances it may be necessary to issue a reassessment at the TSO, and each office should have local procedures in place to handle these situations.

While the following procedures provide that a priority reassessment may be processed in a short time interval, even on a walk-through basis if absolutely necessary, auditors must provide as much lead-time as possible to facilitate the processing in each section.

Processing procedure

Categories have been established for the application of the different processing procedures. The reference to days is the period determined from the date that the file is forwarded to the responsible processing unit in the TC. Auditors should add an extra 10 days to the days specified to allow for processing of the file through the review and forms preparation stages. This extra 10-day period may be varied based on individual TSO experience in processing files or the complexity of the case. Procedures vary depending on the circumstances as follows:

• over 120 days prior to the statute-barred date;
• between 60 and 120 days prior to the statute-barred date;
• between 30 and 60 days prior to the statute-barred date; and
• less than 30 days to the statute-barred date.

Over 120 calendar days

A special processing procedure is not required if the statute-barred date is over 120 days from the date the file is sent to the responsible processing unit in the TC.

60 - 120 calendar days

Special control procedures are not required if the reassessment is between 60 and 120 days of becoming statute-barred. Process the file in the usual manner, placing it in a red folder with the statute-barred date clearly marked on the front cover. Also, enter the statute-barred date (YY/MM/DD) in red in the top margin of forms:

• T99, T1 and T3 tax calculation information;
• T919, Request for online RAP;
• T919Q, Request for Online RAP (Quebec Only); and
• T99A, T2 tax calculation information.

30 - 60 calendar days

If a return is to be reassessed and will be sent to the responsible Assessing unit 30 to 60 days prior to the statute-barred date, these procedures apply:

• Enter the statute-barred date (YY/MM/DD) in red in the top margin of forms T99, T919, T919Q, or T99A.
• The auditor prepares three-part Form T287, Priority assessments and reassessments control, which will be Assessments Control's method of ensuring that the priority return is adequately controlled while in the process. Note that a TC normally requires a minimum of 15 days to process a reassessment.
• The priority return, processing documents and all three copies of Form T287 must be placed in a red folder with the statute-barred date clearly marked on the outside. The files will be processed as manual reassessments.
• Form T287 will be submitted to the team leader for approval as a priority reassessment action.
• Once the auditor has completed the processing procedures, the file will be forwarded with:
  • Copy 3 of Form T287 to Assessments Control; and
  • Copy 2 of Form T287 to Revenue Accounting.
• The file with Copy 1 of Form T287 will be forwarded for processing to the responsible Assessing unit in accordance with established procedures in the TSO.
• When forwarded by an audit support clerk or other staff members, Audit, using Form T2003, will direct that these files be forwarded on a priority basis to the attention of the expeditor (liaison offices), where applicable.

The AIMS section will assign priority to each file relative to the respective Notice to be issued date on Form T287.

Note: When forwarding returns for processing that are within 60 days of being statute-barred, ensure that the prior year information required for general averaging is provided or that a TAPMA identification printout is attached. If for some reason the information is not available, the reasons should be documented to alert the Tax Calculation area to the situation.

Less than 30 days – Walk-through

A return to be reassessed that is within 30 days of being statute-barred, will be processed in accordance with the procedures for the 30 to 60 calendar day statute-barred files

The auditor will complete the priority procedures and pass the file to the team leader, who will forward the file using express delivery or fax to the attention of the expeditor (liaison officer) in the TC.

The TC will treat the walk-through reassessment in the same manner to ensure that there is no undue delay in completing the reassessment.

Cancellation of a reassessment on a priority basis

If a priority reassessment becomes unnecessary, for example when a waiver is received, record the Date, Authority, and Reason and notify the expeditor (liaison officer) in the TC to cancel the requested reassessment action.

11.5.3 Assessments under subsection 152(7) of the ITA

Pro-forma notional assessments

For more information, go to 9.5.0, Unfiled returns.

Assessments – Subsection 152(7) of the ITA

Legislative authority

The legislative authority to prepare pro-forma returns and issue assessments is provided in ITA subsection:

• 152(4) – assessment and reassessment;
• 152(7) – assessment not based on return of information;
• 162(1) – failure to file return of income;
• 162(2) – repeated failure to file; and
• 164(1) – refunds.

Assessments when returns are not filed at the time of audit

Subsection 152(7) of the ITA allows the minister to issue an assessment whether or not the taxpayer has filed a return. This action may be taken in certain situations when the taxpayer has not filed a return voluntarily. To fulfil this mandate, the Non-Filer/Non-Registrant Section in the Employer Services Unit in the TCs and the Non-Filer/Non-Registrant (NF/NR) Units in the TSOs can raise assessments under this subsection by preparing pro-forma returns, also known as subsection 152(7) assessments.

Generally auditors should not prepare assessments under 152(7); however, decisions should be made on a case-by-case basis after discussing the outstanding returns with the team leader and the NF/NR Section.

Assessments under subsection 152(7) have been referred to as arbitrary assessments. The assessment is not arbitrary; it is realistic and based on factual income information.

A pro-forma return is not considered to be an original return for Canada child tax benefit (CCTB) purposes.

Although a return has not been filed by the taxpayer, a notice of assessment will still be issued, and therefore the time limit in subsection 152(4) applies when determining whether a reassessment can be issued. If the result of a reassessment is an overpayment, the refund will not be issued unless the taxpayer files the return within the three year period prescribed by subsection 164(1).

11.5.4 Definitions Assessment, Reassessment, Notification of no tax payable, and additional assessments

The terms: assessment, reassessment, notification of no tax payable, and additional assessment, are not defined in the ITA, other than in subsection 248(1), which provides that an assessment includes a reassessment. The meaning and characteristics of each have largely been established by way of jurisprudence. It is important to understand the differences in order to properly inform taxpayers of their rights.

• An assessment, (sometimes referred to as an “initial assessment”) is used to describe the first time the minister goes through the assessing process, which determines and fixes the amount of the tax liability of a taxpayer under a particular Part of the ITA for a particular tax year. The term is also often used to describe the notification used to communicate this information to the taxpayer (Pure Spring Co. v Minister of National Revenue, [2 DTC 844] [1946] CTC 169 at 198 (Ex. Ct.)). Legislation and the case law provide that:
  • The minister need not follow any particular process in making an assessment. (Western Minerals Ltd. v Minister of National Revenue, [62 DTC 1163], [1962] CTC 270, [1962] S.C.R. 592) Thus, in making the assessment, the minister may accept the taxpayer’s reported amounts subject only to basic validation, or may conduct a detailed examination of the taxpayer’s return.
  • The minister is not bound by the information provided by the taxpayer in the return of income or otherwise, and may base the assessment on other information under subsection 152(7).
  • A taxpayer’s liability under the ITA for a particular tax year exists regardless of whether or not an assessment has been made by virtue of subsection 152(3).
  • Under subsection 152(8), subject to being vacated by reassessment or appeal, an assessment is deemed to be valid and binding even if it contains errors or omissions.
  • An assessment of tax under each Part of the ITA is typically considered a separate, initial assessment. (see technical interpretations 9811667 and 2002-0146627)
  • When a taxpayer files a return under subsection 150(1), under subsection 152(1), the minister must make an assessment “with all due dispatch.” Under the case law, “all due dispatch” is an elastic standard, and the minister is entitled to take the necessary time to conduct her assessment. (The Queen v Imperial Oil Ltd., [2003 FCA 289])
• A reassessment is included in the definition of assessment. It is the phrase normally used for a second or subsequent assessment of tax for the same taxpayer, Part of the ITA, and year. It nullifies or cancels out any previous (re)assessment, and also nullifies any appeals or objections in regard to the previous (re)assessment. Upon reassessment, a taxpayer’s objection and appeal rights are not limited to the particular item being reassessed.
• A notification of no tax payable, sometimes referred to as a “nil assessment” is not an assessment because no tax, penalty, or interest has been assessed. The objection rights given in subsection 165(1) are specific only to an assessment, and do not allow a taxpayer to object to a notification (Okalta Oils Limited v MNR, [55 DTC 1176] (SCC))
• Although a notification is not an assessment, it does nullify or cancel out any previous (re)assessment and any associated appeals or objections.

Under subsection 152(3.1), the start of the normal assessment period is triggered by the earlier of the sending of an original notice of assessment or original notification that no tax is payable.

Generally, the first time the Minister establishes the tax payable or that no tax is payable for a year, the communication is sent on a form called a notice of assessment (NOA), even if the result is a notification. The second or subsequent time for that tax year, the communication is sent on a form called a notice of reassessment (NOR), even if it is an assessment, reassessment, additional assessment, or notification that no tax is payable.

Example 1: A corporation files a tax return and is sent a notice of assessment on August 31, 2016, showing Part I tax and Part IV tax as filed. No Part I.3 tax was filed. Subsequently, an audit is performed, and on June 1, 2017, an NOR is sent to the taxpayer. The NOR includes the revised Part I tax, which is increased by audit adjustments. The NOR also includes the revised Part I.3 tax that was completed by Audit. No audit work was performed on the Part IV, as there appeared to be no material risk; the NOR shows the current Part IV balance owing. In this example, Part I has been reassessed, Part I.3 has been assessed, and Part IV has not been changed. The taxpayer has 90 days to file an objection to the assessments under Parts I and I.3 (per paragraph 165(1)(b)) and the objection period for Part IV tax has passed.

Example 2: An individual taxpayer filed a tax return showing a non-capital loss for 2015 and a notification was sent on May 3, 2016. The same taxpayer filed their 2016 tax return and an NOA was sent on May 3, 2017. An audit was performed and a significant timing error was found, in addition to other changes. The result of the audit was that the non-capital loss in 2015 was changed to a positive amount of income, and the 2016 T1 was changed to a non-capital loss (although much smaller). An NOA is issued on October 4, 2017, for 2015, as this is an assessment; previously there had been no assessment of tax for 2015, and it nullifies the previous notification. The taxpayer has until January 2, 2018, to file an objection under paragraph 165(1)(a). For 2016, the taxpayer is sent a notification that replaces and nullifies the previous assessment, with no recourse for an objection.

For both examples above, it may not be easy for the taxpayer to determine, from looking at the NOA or NOR, what is an assessment or reassessment or what their rights may be. The auditor should clearly indicate in the final audit letter that [example 1] only Parts I and I.3 were assessed or reassessed and [example 2] that a notification may not be objected to, but the taxpayer may request a loss determination under subsection 152(1.1). See 11.5.10, Loss determination, for more information.

• An additional assessment does not nullify previous (re)assessments or any associated objections or appeals (Coleman C. Abrahams (No. 2) v MNR, [66 DTC 5453] [1966] CTC 694). An additional assessment increases a taxpayer’s debt without disturbing the previously (re)assessed tax liability. When an additional assessment is issued, the taxpayer's right to appeal or object is restricted to the specific items included in the additional assessment. Additional assessments cannot be used to adjust a particular component in the calculation of tax payable under a particular part of the ITA or a transaction. (See Parent v The Queen, [2003 TCC 509]). For example, a loss carry back under subsection 152(6), an audit adjustment to reported income, or a change in a tax credit, etc., must be done by way of a reassessment and not with an additional assessment. While it is possible for a penalty or an additional amount of interest to be raised by way of additional assessment, (684761 B.C. Ltd v The Queen [2015 TCC 288]) there is generally no compelling reason to do so. Before issuing an additional assessment, you must contact your program at Headquarters for approval.
• Justice Morgan in Parent v The Queen, 2003 TCC 509 said at paragraph 15:
  • [15] “Having regard to the progressive rates of tax in section 117, I cannot imagine the Minister choosing to issue an "additional" assessment to an individual under Part I of the Act if the Minister's objective is to assess tax on an "additional amount" not previously included in income. An individual may have the residue of a "non-capital loss" from an adjoining year which may be deducted under section 111 of the Act in computing taxable income; and the deduction of such loss may offset all or a portion of the additional amount on which the Minister proposes to assess tax. As a practical matter, it would be awkward and imprudent for the Minister to issue an "additional" assessment to any individual under Part I of the Act. I can imagine the Minister issuing an additional assessment to an individual for a particular year under Part XIII of the Act with respect to tax which the individual failed to withhold and remit from rents, royalties, etc. paid to a non-resident of Canada. See subsection 215(6) and paragraph 227(10)(b).”
• Additional assessments are primarily used as a collection tool, commonly issued to a third party in relation to another debtor’s debt. Often referred to as memorandum, third-party, or derivative assessments, they allow the CRA to recover the debt from a third party just as it would from the primary taxpayer. The CRA has the authority to issue assessments under certain conditions and in a variety of circumstances. In some cases, the assessment makes a third party personally liable to pay the debt. In other cases, the assessment makes the third party jointly and severally liable to pay the debt. Additional assessments provide ways to recover debt when enforcement against the primary taxpayer is unlikely. The most common types of additional assessments are those raised under section 80.04, subsection 159(3), subsection 160(1), subsection 224(4), section 227, subsection 227.1(1), among others. These are subject to the objection rights in subsection 165(1), in regard to the specific amounts of debt to which the memorandum assessment relates, and in some cases, in regard to the basis for the underlying assessment of the original debtor. For more information regarding memorandum assessments, please refer to the National Collections Manual and National Collections Manual update – Revised collection contact and legal warning policy.

Example 3: ABC Corp owes CRA $60,000 in relation to a year previous to 2010. In 2010, ABC Corp transfers a house with a fair market value (FMV) of $300,000 to the sole shareholder’s spouse for proceeds of disposition (POD) of $200,000. Subsection 160(1) makes the spouse liable for the lesser of the tax payable for that year and any preceding year ($60,000) and FMV – POD = $100,000. At any time after the transfer, the CRA could raise an additional (memorandum) assessment of $60,000 on the spouse. The additional assessment does not displace any (re)assessments of either ABC Corp or the spouse, for any tax year. The spouse has the right to file an objection, and may object to the debt imposed in the memorandum assessment(s) under subsection 160(1), as well as to the underlying assessment raised against ABC Corp, even if ABC Corp. did not so object (Gaucher v The Queen [2000 DTC 6678](FCA)).

11.5.5 Jeopardy assessments

General guidelines

The purpose of these guidelines is to clarify some terms and to facilitate the recovery of revenues through the co-operation of the Audit Divisions and Taxpayer Services and Debt Management Divisions in respect of the jeopardy provisions of the ITA.

The ITA imposes a 90-day waiting period before any collection proceedings (legal action) can be taken.

However, part IX of the Excise Tax Act (GST/HST) and source deductions (PAYDAC) under the Income Tax Act are considered trust funds and collection can be initiated at any time.

Collection in jeopardy

When collection is in jeopardy and to prevent or minimize losses, provisions under the ITA permit collection action prior to the expiry of the 90 day waiting period imposed by section 225.1 of the ITA.

Jeopardy provisions

• Under subsection 225.2(2) of the ITA, Taxpayer Services and Debt Management has to demonstrate to the court that there are reasonable grounds to believe that collection of all or any part of the amount assessed would be jeopardized by the delay in the collection.
• Under subsection 164(1.2) of the ITA, Taxpayer Services and Debt Management has to demonstrate to the court that there are reasonable grounds to refuse repayment of any amount in controversy or to surrender security where eventual collection of the amount would be jeopardized by the repayment or surrender of the security.

Jeopardy vs danger of loss

Jeopardy occurs when a delay in collection (due to collection restrictions imposed by section 225.1 of the ITA) may result in a loss to the Crown.

The term danger of loss generally refers to amounts already assessed that are subject to collection action. Danger of loss may occur not only in cases of fraud, but also in cases where the tax debtor may dispose of, liquidate or otherwise transfer property beyond the reach of the CRA.

With the understanding of the basics of the jeopardy assessment, the auditor will be in a better position to provide assistance and information on the Collection Report that will assist Taxpayer Services and Debt Management when jeopardy collection actions are taken.

For more information, go to Income Tax Information Circular IC98-1R7, Tax Collections Policies.

Taxpayer leaving Canada

Section 226 of the ITA provides that when a taxpayer's prescribed filing and remittance period is not yet past and there are reasonable grounds to believe that the collection of an amount could be jeopardized in the event of a delay in assessment, bring the situation to the attention of the Assistant Director – Taxpayer Services and Debt Management, so that Taxpayer Services and Debt Management may take collection action to eliminate or reduce revenue loss.

Collection Report

Prepare a Collection Report where necessary. A template is available in WinALS.

Procedures

Process files requiring urgent processing or jeopardy reassessments according to the walk-through procedures. For more information, go to 11.5.2, Priority reassessments. In addition:

• Contact Taxpayer Services and Debt Management and maintain close liaison to ensure that appropriate action and procedures are taken.
• Forward the files to the TC by the quickest and most efficient method.
• Advise the expeditor at the TC that the file is being forwarded.

11.5.6 For future use

11.5.7 For future use

11.5.8 For future use

11.5.9 NIL assessment – Notification

When a taxpayer files an income tax return for a year, the CRA is required to examine the return and issue an assessment notice for the amount of tax, interest and penalties assessed, if any, or to notify the taxpayer that no tax is payable, commonly referred to as a NIL Assessment. The assessment form is identical. Where no income tax, interest or penalties are assessed, it is not an assessment in law, but a notification.

An assessment and a notification are similar for the purposes of determining the statute-barred date after which the CRA is prevented by law from making a reassessment, an additional assessment, or assessing tax, interest or penalties unless paragraph 152(4)(a) of the ITA is applicable.

In the case of a notification, the statute-barred date does not have any relevance where the CRA disagrees with a taxpayer's reported loss or where the taxpayer wishes to revise their claim for permissive deductions, provided the adjustment does not create tax payable for that year so that an assessment is required.

Where the CRA ascertains a loss that is different from the amount reported by the taxpayer, the taxpayer may request a loss determination. This determination is identical to an assessment for purposes of determining the statute-barred date.

11.5.10 Loss determination

For more information, go to 29.0, Losses.

Legislative authority

Subsection 152(1.1) of the ITA effectively provides that where the CRA notifies a taxpayer that a change has been made to a reported loss, the minister shall, at the taxpayer's request, make a determination and issue Form T67AM, Notice of Determination/Redetermination of a loss, to confirm the amount of the changed loss, including a:

• non-capital loss
• net capital loss
• restricted farm loss
• farm loss
• limited partnership loss

This provides the taxpayer with the statutory right of objection or appeal. Subsection 152(1.2) provides that divisions I and J, as they relate to an assessment or reassessment and to assessing income tax and reassessing income tax, are applicable to a determination or redetermination, (except that subsections 152(1) and 152(2) are not applicable to determinations made under subsections 152(1.1) and 152(1.11)). The taxpayer has the right to appeal a change made to a reported loss because of the option available to request a determination that is subject to objection and appeal.

Subsection 164(4.1) does not apply in respect of determinations and redeterminations made under subsection 152(1.4) dealing with partnerships. Therefore, where a court on disposing of an appeal of a determination or redetermination regarding a partnership orders the minister of national revenue to make a redetermination, the minister will have discretion not to make the redetermination or to refund any resulting overpayment immediately and to wait until all rights of appeal have expired.

Where the minister makes a determination of the amount of a taxpayer's loss, subsection 152(1.3) provides that, subject to the taxpayer's right of objection and appeal in respect of the determination and subject to any redetermination by the minister, the determination is binding on both the minister and taxpayer for the purpose of calculating the taxable income of the taxpayer in any other year. For example, if a notice of determination has been issued, the taxpayer may not appeal the year in which the loss is being applied (in respect of the loss itself). However, if the taxpayer does not request a notice of determination, they may appeal, in respect of the amount of the loss, in the year in which the loss is being applied.

While a determination shall be made by the minister only at the request of the taxpayer, including requests made under subsection 245(6) with respect to general anti-avoidance rule (GAAR) transactions, the minister may make a redetermination within the normal reassessment period from the date on which the notice of determination was issued, or at any time as provided in paragraph 152(4)(a).

Policy and procedures

NIL notice of reassessment with no tax change

The original notice of assessment provides the taxpayer with an explanation of the changes made to reported losses at the initial assessing stage.

A nil notice of reassessment may be issued even though the year may be statute-barred, provided the previous assessment or reassessment was also nil. If the previous assessment was not nil and the year has become statute-barred, no assessment notice will be issued.

Since Form T7W-C is no longer mandatory for T1 audits, if not using Form T7W-C, explain the changes in letter A-11.1.24, Loss Determination Notification. The letter is available in the Integras Template Library.

For T2 audits, explain the changes on Form T7W-C, accompanied by a letter; go to the Integras Template Library, letter A-11.1.24 for the message to include in the letter.

Notes:

• Under subsection 165(1.2), a taxpayer may waive the right to object to one or more issues being proposed for reassessment. The waiver must apply to specific issues according to CRA policy. The taxpayer may still choose to request a loss determination to object to other issues and there is no provision for waiving the right to request a loss determination. For T2 audits, use the above message on Form T7W-C, but alter the message to reflect the waiving of the taxpayer's right to object on specific issues.
• Where a nil notice of reassessment is issued as a result of an adjustment to a reported loss of any kind, and concurrently, there is an adjustment to the loss carried over to another tax year that may be objected to or appealed in the normal manner, for T2 audits, the above message does not need to be entered on Form T7W-C of the loss year.
• For T2 reassessments, the above message should be printed immediately after the narrative description of the changes made to the reported losses on Form T7W-C.
• Where a NIL notice of reassessment is issued under Part I, but tax is also assessed under another part of the ITA, (for example Part I.3 or Part IV), the above message appears on Form T7W-C (T2s only) below the Part I adjustments, but before the adjustments to the other part. Each part is treated separately.

Unchanged reassessment with tax payable

Where losses are changed as a result of the taxpayer requesting a change or submitting new information, the revised loss will be considered to be the reported loss. The taxpayer would not be able to request a determination, providing that there are no changes to the revised loss requested by the taxpayer.

In these situations, the taxpayer should be informed in writing of the revised loss and a copy of the letter placed in the permanent document (PD) folder. Where taxpayers ask for a determination for other purposes such as to provide a comfort letter for taxpayers trying to sell a loss corporation, these requests should be denied and the CRA's policy should be explained to them. For more information, go to the Integras Template Library, letter A-11.1.25, Loss Determination – Request Denied Letter.

The policy is intended to give taxpayers the right to request a determination only where there has been a material change to a reported loss resulting from an audit by the CRA. Minor, immaterial changes should not be made to reported losses where such a change would require advising the taxpayer of the change giving the taxpayer the right to request a determination. This could make it necessary to perform an audit that would not otherwise be carried out.

An example of an immaterial change that is frequently made at the initial assessing stage is the adding back of charitable donations. In such a case, place Form T2003 on the return noting the required changes that can be made when the loss is applied.

A taxpayer may report a profit, a loss or a nil profit, and as a result of an audit the minister ascertains that the taxpayer actually suffered a loss. Similarly, the taxpayer reports a loss and, as a result of an audit, the minister changes the reported loss to a nil amount. In either case, the CRA's practice is to issue a notice of determination of a loss, if requested by the taxpayer. In these situations, the underlying intent of the provision must be maintained rather than placing unintended emphasis on the word amount in subsection 152(1.1) of the ITA.

Requests for a notice of determination of a loss

If, after receipt of a NIL notice of reassessment or a letter, as the case may be, a taxpayer makes a written request for a determination, the request will be forwarded by the Assistant Director, Audit Division to the relevant Audit Section Manager for assignment to an auditor.

A request for a determination can be made at any time after a NIL notice of reassessment, or a letter advising the taxpayer that a loss has been changed, has been received. There are no time limits for filing such a request.

The taxpayer may withdraw the request for a determination providing such request is in writing and the notice of determination has not already been issued. Once issued, the determined loss is binding on both the taxpayer and the CRA, subject to the taxpayer's right to object or appeal.

Where a loss has been changed as a result of an audit, the changed amount will, in all probability, be the amount confirmed in the notice of determination. However, where the change in the reported loss was authorized by the Assessing Section (that is, as a result of an initial assessment action, non-audit adjustment or small business audit) the request for a loss determination will be handled by the Assessing Section except for a file which falls exclusively in the small, medium, basic and large file ranges. In such cases, the TC will refer the file to the assistant director, Audit Division or designate to ensure that other changes are not required before the amount is confirmed in the notice of determination.

Such action is required because it is not desirable to confirm a changed loss and then reduce it after the notice of determination has been issued.

On the other hand, since in all likelihood the taxpayer will be appealing the amount confirmed in the notice of determination or no request would have been made, the change should be further examined to ensure its validity. The amount to be confirmed in the notice of determination will be that which is considered correct at the time the notice is issued.

Issuing Form T67AM, Notice of Determination/Redetermination of a loss

Issue a request to T1 Taxpayer Services and T2 Corporation Services to prepare Form T67AM. For more information, go to:

• Appendix A-11.3.3, Request for loss determination – T1
• Appendix A-11.3.4, Request for loss determination – T2
• Form T67AM, Notice of Determination/Redetermination of a loss

11.5.11 Joint liability assessments (ITA)

Tax liability on property transferred not at arm's length

Subsection 160(1) of the ITA provides that where a taxpayer has transferred property to their spouse or common-law partner, to a person who has since become the taxpayer's spouse or common-law partner, to a person under 18 years of age, or to any other person with whom the taxpayer did not deal at arm's length, the transferor and transferee are jointly and severally liable for certain taxes for which the transferor would otherwise alone be liable.

Subsection 160(1.1) generally provides that where subsection 69(11) of the ITA gives rise to a deemed disposition of property by a particular person, the person acquiring the property is jointly and severally liable for the particular person's tax liability arising because of the deemed disposition.

Subsection 69(11) is an anti-avoidance rule intended to prevent the tax-deferred transfer of properties with accrued gains to parties who are either tax-exempt or who will be in a position to shelter any gains realized on subsequent dispositions.

Assessment

Section 160 of the ITA is not a reassessment; rather, it is a new assessment and therefore not subject to the policy governing reassessments. When it is determined that a transaction between a transferor and a transferee has section 160 implications, an assessment will be made. The transferee then has the right to appeal the assessment by filing a notice of objection.

Subsection 160(2) provides that a transferee can be assessed under that subsection at any time, as though the assessment had been made under section 152. Consequently, an assessment under subsection 160(2) may be statute-barred by virtue of the time limitations in subsection 152(4).

11.5.12 Consequential assessments

Subsection 152(4.3) of the ITA allows the minister to reassess beyond the normal reassessment period for a tax year where it is necessary to do so as a result of an adjustment to an amount deducted or included in computing a balance of the taxpayer for another year.

A balance of a taxpayer for a tax year is defined in subsection 152(4.4) as the income, taxable income, taxable income earned in Canada or any loss of the taxpayer for the year, or as the tax or other amount payable by, refundable to, or deemed to have been paid by, the taxpayer for the year.

Subsection 152(4.3) limits its application to reassessments of tax years that follow the year of adjustment, so that the subsection cannot be used for reassessing preceding tax years. As well, reference is added to allow the minister to re-determine the amount deemed to have been an overpayment.

11.5.13 Collection stall code procedures – Form T718, Memorandum to Collections Section

To ensure that taxpayer service is maintained at the optimum level, all employees have to be aware of the importance of stall code procedures. The CRA must postpone collection activity whenever a taxpayer has a legitimate query. Where there is any doubt, the taxpayer will be given the benefit of the doubt until the matter can be verified.

Collection action for that portion of any debt in question will be suspended until the matter has been resolved or an adjustment has been processed when a taxpayer contacts the CRA in person, by telephone, or in writing to:

• request a review of an assessment;
• question the application of previous payments;
• provide information in respect of a possible reassessment; or
• file a notice of objection.

All requests, enquiries or objections regarding assessed amounts of tax, interest or penalties received by any area in the CRA, whether related to the receiving section or not, that cannot be concluded at the time will require that the individual taxpayer's CINDAC account be stall coded. The area responsible to resolve the matter will be indicated through the appropriate RAPID element legend code and an acknowledgement issued to the taxpayer, where applicable.

To provide a high standard of service to taxpayers, it is the TSO employee's obligation at initial contact to obtain sufficient detail from the taxpayer and to give appropriate direction and advice as to where to send any additional audit evidence or information to resolve the matter. Contact includes telephone conversations, correspondence, and over-the-counter interviews.

Where acceptable proof or a source document is required and not provided at the time of contact, advise the taxpayer to send in the material and a record of the contact must be prepared and maintained. If the receiving section cannot resolve the matter, forward with a round-trip memorandum to the appropriate section. When it is apparent that the taxpayer has not forwarded the information as requested, discard the BF record and delete the CINDAC stall code.

In any other case, forward a round-trip memorandum with the details to the appropriate Section for their action.

Stall codes will be deleted automatically when a reassessment is posted to the CINDAC account except when matching automatic RAPs or when the stall code element is Appeals.

Attach labels with the inscription STALLED/SUSPENDU to the taxpayer's correspondence, round-trip memorandum or undelivered mail envelopes to indicate to the recipient that a stall code has been set. If labels are not available, inscribe the word STALLED manually in red.

For more information, go to:

• Appendix A-11.2.13, Form T718, Memorandum to Collections Section; and
• Form T718, Memorandum to Collections Section.

11.6.0 Auditor’s reports

Introduction

The preparation of reports is a very important step in the audit completion process. A report is a summary of the work performed and any resulting assessment actions. In most cases, a report satisfies the users' needs without having to examine the detailed working papers.

There are many potential users of auditor’s reports. They include team leaders, screeners, other auditors, Appeals officers, Quality Assurance reviewers, and if the case is challenged in court, justice lawyers. Reports may also be made available to the taxpayer through an informal request for information or under the Access to Information Act.

Reports are a means of communication. They need to be clear, complete, and concise. Auditor reports should present the facts objectively. The tone and style should reflect the professional nature of the document and be free from personal opinions, comments, or information about other taxpayers.

Generally, it is not necessary to prepare separate reports for each year assessed, unless the case deals with scientific research. However, consider preparing reports for individual years if the adjustments are complex and where separate reports would help to clarify the adjustments.

Sometimes more than one taxpayer will be assessed as a result of the same audit (such as associated or secondary files). Prepare separate reports with all the information about the assessments for each taxpayer. The reader of the report should not have to refer to other files for information about the assessment.

The most commonly prepared auditor reports include:

• Form T20, Audit Report
• Penalty Recommendation Report
• Capital Gain vs. Income Report
• Summary of the Taxpayer’s Income and Composition of the Farm Loss
• Income Tax Internal Taxpayer Relief Recommendation Form

11.6.1 Form T20, Audit Report

Form T20, Audit Report, gives the reader vital information about the audit, including:

• who was audited;
• who did the audit;
• nature and extent of audit procedures;
• use made of computer audit techniques during the audit; and
• basis for any audit adjustments and how they were calculated.

A template in WinALS can be used for both income tax and GST/HST audits.

Prepare Form T20, Audit Report, for every audit regardless of the nature and scope of the audit. Use the template in WinALS to achieve consistency, as well as to ensure that pertinent points are covered. Where other information not included in the standard template should be included to enhance the team leaders or other reader's understanding of the audit results, add that information.

WinALS software must be used on all audits and examinations conducted on small and medium businesses. This applies to all small business audits (program 17) and medium business audits (program 18).

The minimum mandatory documentation requirements for audit files have not changed. However, in an electronic environment, supporting working papers and correspondence with the taxpayer and/or representative must be scanned and included with the electronic file. This will ensure the national audit archive (NAA) contains the complete file.

Go to memorandum, Mandatory use of WinALS and use of scanners – Small and Medium Audits and GST/HST Pre-assessment Examinations, dated May 9, 2012.

Contents of Form T20, Audit Report

These sections describe how to complete Form T20, Audit Report, using the template in WinALS.

Section A: General information

Indicate that income tax was audited and the audit scope.

Enter this information:

• taxpayer’s name;
• taxpayer’s address;
• period covered by the report;
• case number;
• file number for this taxpayer;
• Supp No (This field is for the Non-Resident Audits Program. It has to be manually populated by the auditor, as the information is not downloaded.);
• auditor's name;
• team leader's name; and
• date Form T20, Audit Report, is completed.

When a case is downloaded in WinALS, some information is filled in automatically but should be reviewed to ensure its accuracy.

Audit Report authorization

Form T20, Audit Report, must be signed and dated by each person who prepared, examined, or approved it. The signature of the team leader signifies approval of the extent and quality of the audit work performed, as well as the results obtained.

Section B: Type of business

Briefly describe the taxpayer's main business activity.

An additional subsection has been added for the Non-Resident Audit Program captioned as type of payments.

Describe the organization and if applicable the relationship with other business entities. Indicate whether the taxpayer being audited is the head office or a branch or division of the company. If appropriate and available, include an organization chart to help readers understand the company's capital structure. If the taxpayer is a partnership, indicate the number of partners, the types of partners (for example silent partner) and the relationship of the partners.

Section C: Other files in case

Check the box if there are any other files in this case. List all of the taxpayers involved in the case, and specify their relationship with the principal file by inserting the corresponding letter: (S) for secondary, (A) for associated, or (R) for related. Enter (S) only when the secondary file has been the subject of an adjustment.

For corporations with 10 shareholders or less, attach a list showing the names and addresses of all shareholders, their relationships to one another, and the number of shares held by each shareholder. For larger corporations, provide this information for the principal shareholders only.

Section D: Extent of audit

Check the box if you have completed form T682, Specific Audit Program interview questionnaire, which is part of WinALS. If you have not used this program, describe the extent of the audit coverage and/or audit scope by describing (not an exhaustive list):

• records examined and whether electronic or hard copy;
• taxpayer information or documentation requested by Audit and not provided by taxpayer/taxpayer’s representative;
• nature and extent of indirect tests; and
• compliance review.

Records examined

For a general compliance audit, state the audit procedures followed and the files examined. For a limited scope audit, state the reason for the audit. Make observations based on analyses of the records examined, including:

• the type of records maintained by the taxpayer (that is, electronic or manual);
• the completeness and accuracy of the records and books of account;
• the accounting methods used, including the type of computer software if applicable;
• details of analyses made, including computer audit techniques used, such as IDEA software in analysing the accounts;
• the extent of reliance on internal controls;
• tests performed (that is, substantive and compliance tests);
• the ledger accounts audited; and
• areas of concern and areas where improvement is required.

Discuss the evaluation of the records and any shortcomings with the taxpayer and suggest corrective action, where appropriate.

Taxpayer information or documentation requested by Audit and not provided by taxpayer/taxpayer’s representative

Detail if the taxpayer information or documents requested were not provided by the taxpayer or the taxpayer’s representative.

Nature and extent of supporting indirect verification of income tests

Provide details on any supporting indirect verification of income (IVI) testing methods used, such as:

• bank deposit analysis (mandatory IVI step);
• rough net worth;
• source and application of funds; and
• ratio analysis.

Provide an explanation if IVI tests were not used. State if a net worth statement or assessment was prepared under subsection 152(7) of the ITA, including the reasons why this approach was considered necessary. If an IVI technique was used, describe the steps taken to ensure that books and records will be adequately maintained in future. For a sample letter, go to the Integras Template Library, letter A-10.1.3, Informal books and records agreement letter. Record on Form T2020, Memo for file, or another working paper, all discussion with the taxpayer about the need to use the IVI technique. For more information, go to 13.4.0, Assessing net worth.

Section E: Explanation of all changes

Explanation of changes for all audits

Explain all adjustments in detail. Include a summary of the adjustments by fiscal year, as well as changes that affect determining loss carry-overs, investment tax credit balances, undepreciated capital cost, and other such amounts in future years.

Relate all relevant facts, both favourable and unfavourable, and include any schedules, documents, and correspondence used to support the decisions made. If necessary, a diagram may help the reader to understand the relevant transactions. For each of the adjustments, indicate the relevant sections of the ITA and applicable regulations, as well as any other supporting references, including for example, income tax folios, income tax interpretation bulletins, income tax information circulars, and court cases.

The method that was used to determine or identify unusual transactions that resulted in an adjustment should be described. This information should be communicated to the parties concerned at the TSO and to the appropriate program area within HQ Audit. This helps provide the information necessary to update the specific audit guidelines and/or audit techniques area of the Income Tax Audit Manual.

Explanation of changes required for international transactions

When changes are proposed that involve international transactions with a person with whom the taxpayer has a non-arm's length relationship, and these transactions are covered by a tax convention, it is important that the change is explained in detail.

Include supporting documents even where the taxpayer agrees with the adjustment. This is necessary because the foreign party to the transaction could use the tax convention provisions regarding the competent authority to oppose this change. If the changes are not clearly explained in detail or supporting documents are not included, the competent Canadian authority can require that the adjustment be cancelled.

Charitable organizations

Where the audit concerns a charitable organization, treat a recommendation that the organization's charitable registration be revoked as a change.

Audits where no changes or adjustments are required

Upon completion of the audit, send a letter to the taxpayer to confirm there are no changes or adjustments. The letter states that the audit is completed and no changes or adjustments to reported net income are required. For sample letters, go to the Integras Template Library.

Penalties and interest

Penalty proposed

If a penalty under subsection 163(2) of the Income Tax Act is proposed, a Penalty Recommendation Report must be prepared and approved by the designated authority.

Where a penalty has been proposed in writing to the taxpayer, the auditor must follow the procedures described in 11.6.2, Penalty Recommendation Report.

As well, in Section E of Form T20, Audit Report, the auditor ticks the box “Penalty Recommendation Report attached.”

If a gross negligence penalty was proposed but not applied, the Penalty Recommendation Report should clearly outline the factors considered in determining that additional penalties were not warranted.

Penalty not proposed

If a penalty was not proposed, a Penalty Recommendation Report does not need to be prepared. However, the auditor must document the reasons why a penalty was not proposed to support the decision made.

In such cases, the auditor must tick the “Penalty not proposed” box in Section E of Form T20, Audit Report. As well, the auditor must provide a clear explanation of why a penalty was not proposed, including sufficient details from the facts of the case to support the reasons cited and make the basis of the decision clear.

For further information, go to 28.4.4, Specific factors to consider when imposing gross negligence penalties.

Depending on the facts of the case, if a penalty was not levied, the auditor may advise the taxpayer in writing that the penalty may be applied in subsequent years in the event of reoccurrence of the issue in question. This would be helpful in refuting a claim in later years that the taxpayer did not knowingly make a false statement or omission.

Application of the taxpayer relief legislation - Waiver of penalty and/or interest

In all cases the auditor must comment on whether there were delays in the audit or other circumstances that warranted the application of the taxpayer relief legislation.

A report must be prepared for each file on which taxpayer rights and taxpayer relief provisions were considered, regardless of the final decision. This report constitutes a documented summary of all the relevant facts and must contain sufficient information to enable the team leader or other reader to take action based on the auditor's recommendation. All statements in this report must be substantiated with working papers and other supporting documents. Go to Appendix 11.2.24, Income Tax Audit Division Internal Taxpayer Relief Recommendation Form, for a template to prepare a taxpayer relief report.

For more information, go to:

• 3.2.0, Taxpayer relief provisions; and
• memorandum, New Mandatory Proactive Taxpayer Relief Guidelines, dated September 25, 2012.

Section F: Taxpayer's representations

State in detail the steps taken to inform the taxpayer of the proposed adjustments and any action taken by the taxpayer in response to the proposed adjustments. The date that the proposal was presented or the date the proposal letter was sent to the taxpayer should be indicated here.

If the explanations provided in Section E, Explanation of all changes, are not sufficient to rebut the representations put forward by the taxpayer, the auditor must explain in this section the reasons for rejecting them.

Taxpayer representatives

The taxpayer will often refer the auditor to their representative to discuss any matters covered by the audit. Ensure that a third-party authorization is on file prior to discussing the audit results with the representative. Provide the name and title of all persons who have represented the taxpayer as well as any correspondence or additional information received. Document all discussions with the taxpayer or their representative.

Section G: Taxpayer’s concurrence/non-concurrence

State clearly whether or not the taxpayer agrees with the proposed changes/adjustments. This section must include the name of the persons that agreed to the adjustments as proposed and a statement indicating one of the following situations:

• The taxpayer agrees with the proposed changes. This agreement must be confirmed by means of a letter, the minutes of one or more meetings, or a report summarizing any telephone conversations with the taxpayer. A summary of the discussion confirming the adjustments must be recorded on Form T2020, Memo for file, or other working paper in the file.
• The taxpayer does not approve of some or all of the proposed changes.
• The taxpayer has made representations, but it is not clear whether there is concurrence.
• The taxpayer has not responded orally or in writing to the proposed changes.

Section H: Referrals

Briefly describe the nature of any referrals made to areas such as Real Estate Appraisal, Business Equity Valuation, Criminal Investigations (referrals to criminal investigations are under review), International Transactions, Taxpayer Services and debt management, other TSOs, or Headquarters

List leads that were referred to other sections by type of referral and the number referred. Do not identify other taxpayers by name or any other means. To make a referral for GST/HST issues, go to 9.13.0, Workload referral procedures for GST/HST and Small and Medium Enterprises.

If a referral from Taxpayer Services and Debt Management was received, this section should include a brief description of the information provided by Taxpayer Services and Debt Management.

A form for referrals to Taxpayer Services and Debt Management is available in WinALS. For income tax audits, a referral is made when the balance owing exceeds the established local threshold. If arrangements for payment have been made, include the details of such arrangements.

Section I: Matters to be followed-up

If follow-up action is necessary because of significant potential for adjustment or the risk that the taxpayer will not comply, details of these issues are to be provided in this section. The requirement for follow-up action should be noted in the screen in WinALS. A PLATINUM report can be requested that lists files where follow-up was considered necessary.

Note adjustments that decrease or eliminate otherwise double-taxed amounts in this section, as these years are not to be allowed to become statute-barred if still unsettled in Appeals. An upward adjustment will be required if it appears that a tax year is about to become statute-barred and a waiver has not been provided. The taxpayer is required to file a waiver as a condition of this type of adjustment, where at the time of reassessment certain tax years will become statute-barred within one year.

Form T578, Follow-up Retrieval Record

To track outstanding files, complete in triplicate, Form T578, Follow-up Retrieval Record.

Prepare this form at the end of the audit and submit to the team leader for control purposes. Keep completed copies of Form T578 in a follow-up bank and extract the relevant returns periodically for follow-up. When the returns are received, the team leader gives the return to the original auditor or to another auditor, who conducts a follow-up audit or reassessment. Once the audit or reassessment is completed, the auditor fills in the rest of Form T578, attaches copy 1 to the return with Form T20, Audit Report, and returns copy 2 to the follow-up bank.

Section J: Other items

Include in this section of Form T20, Audit Report, comments on any of these items included in the Audit Plan or covered during the audit:

• screener's comments;
• multiple jurisdiction and place of supply;
• assistance from Electronic Commerce Audit Specialists;
• ambiguities in the law or CRA policy;
• transactions with non-residents and/or exports;
• advance rulings;
• aggressive tax planning;
• other matters;
• notice of determination/re-determination;
• advertising expenses;
• capital gain vs. income; and
• farm losses and restricted farm losses.

Screener's comments

Note screener's comments that were not addressed elsewhere on Form T20, Audit Report.

Multiple jurisdictions and place of supply

In all cases where multiple jurisdictions are involved, verify the allocation of taxable income among the provinces concerned. The verification is mandatory and the extent of examination must be specified. For more information, go to 12.14.0, Multiple jurisdictions and allocation of income.

Assistance from Electronic Commerce Audit Specialists

When computer assisted audit techniques are used during the course of the audit, provide this information:

• Where the services of an Electronic Commerce Audit Specialist (ECAS) were used, the extent of the services and their impact on the audit.
• Details of the analyses made by the auditor with IDEA software, or other computer-based analytical software, using data provided by the ECAS.
• If the services of an ECAS auditor were not used, state the reasons.

Ambiguities in the law or CRA policy

If the audit findings indicate technical problems were caused by ambiguities in the law or in the CRA's policies and interpretations, an unfair interpretation of the current legislation is indicated, or unforeseen potential tax consequences, provide details on Form T20, Audit Report.

If the ambiguity problems have been the subject of memoranda or correspondence, it is sufficient to cross-reference the report to the documents.

Transactions with non-residents/exports

Describe any major transactions with non-residents including drop shipments and transactions with offshore related taxpayer (TORT) transactions that are not described elsewhere in this report. Cross-reference working papers that deal specifically with these issues.

Advance tax rulings

When a taxpayer has obtained an advance tax ruling (ATR), indicate if the proposed transaction was in fact carried out as described in the ruling. If not, provide full details of the steps taken to clarify the matter including discussions with the rulings officer and other officials from the relevant division of the Income Tax Rulings Directorate at Headquarters, the taxpayer or representative, and of any resulting reassessing action.

Aggressive tax planning

Provide details of any transaction not otherwise described on Form T20, Audit Report, where consultation with Aggressive Tax Planning was considered necessary.

Other matters

Describe any other issues and identify any other amounts that are considered important or likely to be helpful to future auditors. Describe any other matters as required by TSO policy.

Notices of determination/re-determination

If the taxpayer has received a notice of determination or re-determination of a loss under subsection 152(1.1) of the ITA, provide details of the type and amount of the determined losses as indicated on Form T67AM, Notice of determination/Redetermination of a loss.

If the taxpayer did not request a determination/re-determination of some losses, enter the notation not requested next to each.

Advertising expenses - ITA sections 19 and 19.1

Describe the procedures used to determine whether advertising was published in a non-Canadian periodical or broadcast by a foreign radio or television station that could make certain expenses non-deductible under sections 19 or 19.1 of the ITA.

Capital gain vs. income

If consideration was given to treating a reported capital gain as income from a business that is an adventure or concern in the nature of trade, a Capital Gain vs. Income Report must be prepared, regardless of the decision reached. This report may be included in this section of Form T20, Audit Report, or it may be a separate report. For more information, go to 11.6.3, Capital Gain vs. Income Report.

Farm losses and restricted farm losses

Prepare a report when farm losses or restricted farm losses are verified. Complete the report as a separate document or as a part of Form T20, Audit Report. For more information, go to 11.6.5, Restricted farm loss report.

Section K: Recommendations

This section is for the Non-Resident Audit Program.

Section L: Taxpayer relief - Delays in file

This section is for the Non-Resident Audit Program.

Section M: Taxpayer education on non-resident forms

This section is for the Non-Resident Audit Program.

Copies of Form T20, Audit Report

For an audit with no changes or adjustments, or a T1 audit, one copy of Form T20, Audit Report, is usually sufficient. In all other cases, prepare two copies. For more information, go to 11.8.0, Audit completion - Storage of working papers and other documents.

Form T682, Specific Audit Program Interview Questionnaire

WinALS provides templates for Form T682, Specific Audit Program Interview Questionnaire, included with Form T20, Audit Report. These forms are used to describe the extent of the audit performed.

11.6.2 Penalty Recommendation Report – Under review

Use report A-11_2_21, Penalty Recommendation Report, in the Integras Template Library to prepare a report if a penalty under subsection 163(2) of the ITA has been proposed in writing to the taxpayer, regardless if it is ultimately applied.

The onus of proof of a penalty is on the minister under subsection 163(3). A summary of the facts considered in deciding to apply a penalty should be included in the report. The summary must contain sufficient information to ensure that penalties under subsection 163(2) are justifiably applied and to enable the reader to take action on the auditor's recommendation without having to refer to any other documents in the file.

For more information about penalties, go to 28.0.

Although the report should be able to stand on its own, support statements in the report with working papers and other documents in the file that clearly identify the records reviewed and the audit evidence obtained to substantiate the application of the penalty. This information will support the penalty applied if the taxpayer files a notice of objection.

Factors to note

Start gathering supporting audit evidence as soon as the imposition of penalties appears warranted.

Be thoroughly familiar with all the guidelines on the imposition of penalties; the Penalty Recommendation Report must contain information sufficient for the approving manager to make an informed decision.

Refer to the Penalty Recommendation Report on Form T20, Audit Report.

If a penalty under subsection 163(2) is not recommended, consider a penalty under subsection 163(1).

When completing the Penalty Recommendation Report:

• Ensure that the report contains all of the facts and the correct references.
• Make certain that arguments are reasonable and stated as intended.
• Make sure that the conclusion is based on the facts and the audit evidence.
• Proofread the report carefully to eliminate any typing errors.
• Read the report when completed, as if for the first time.

Contents of a Penalty Recommendation Report

Follow this prescribed format to ensure that the report contains the information needed to support the recommendation.

(1) Taxpayer:

Name: Enter the name as shown on the return or the most recent reassessment in the file, in order of first name, initials, and surname.

Number: Enter the social insurance number (SIN) or the business number (BN) of the taxpayer being reassessed.

Tax years: Enter the tax years being reassessed.

(2) Address:

Enter the taxpayer’s most recent known mailing address.

(3) Type of business:

Indicate if the taxpayer being audited is an individual or a corporation. If the taxpayer carried on a business, describe the type of business activity.

(4) Source of lead:

Indicate the source of any lead.

It may be a document that was reviewed during the course of the audit or another source, such as the taxpayer's representative or financial institution.

(5) Nature and explanation of adjustments for penalty considerations:

Provide a concise statement of the facts relating to those adjustments subject to a penalty, along with the amount of the adjustment.

If the penalty covers more than one year or reporting period, specify the adjusted amount for each year individually.

Indicate whether the assessment is based on an assessing indirect verification of income (IVI) technique, and, if so, explain the assessing IVI technique used.

To establish that there has been negligence on the taxpayer's part, explain the nature of the adjustment in detail (for example, the taxpayer's returns contain false statements).

Discuss all adjustments with the team leader.

(6) Audit evidence of “knowingly” or “gross negligence”:

The criteria (6-a) to (6-l) are a guideline to determine if the audit evidence of “knowingly” or “gross negligence” exists, but they are not intended to be exhaustive.

Provide rationales to responses for (6-a) to (6-l). All statements must be well-documented and supported by facts.

For more information about the meaning of the term “knowingly or under circumstances amounting to gross negligence,” go to 28.4.2. For more information about audit evidence, go to 10.5.0.

(6-a) Is the adjustment material?

Describe how material the adjustment is relative to the taxpayer’s reported income and the source of income.

For more information on materiality, go to 9.17.0. For more information about minimum thresholds with regard to penalty consideration under subsection 163(2), go to 28.4.7.

(6-b) Was the taxpayer involved in maintaining the books and records and preparing their returns? If not, who maintained the books and records and prepared their returns?

If the taxpayer was involved in maintaining the books and records and preparing their returns, describe their involvement and the books and records maintained. If the taxpayer was not involved, provide the name and title of the representative who maintained the books and records and prepared the taxpayer’s returns.

(6-c) Was the taxpayer knowledgeable in tax matters?

Describe the taxpayer’s knowledge of tax law.

(6-d) Did the taxpayer have sufficient knowledge of their income and expenses?

Discuss the taxpayer’s knowledge of their income and expenses. Indicate whether the taxpayer understood how sales were recorded, how expenses were deducted, and the origins of numbers on the financial statements and returns.

(6-e) Was the taxpayer aware that a certain degree of care must be taken to prepare their return(s)?

Comment if the taxpayer demonstrated that reasonable care was taken to the best of their ability to ensure that amounts reported were correct.

(6-f) Did the taxpayer have prior contact with the Canada Revenue Agency and know the importance of filing their return(s)?

Indicate if the taxpayer had previous contact with the CRA with regard to the books and records or returns or tax issues, and the nature of the contact. Comment if the taxpayer’s books, records and returns had been audited in the past by the CRA and what the outcome was.

(6-g) Has the taxpayer reported similar income or deducted a similar amount in the past?

Comment if the taxpayer reported similar income or deducted a similar amount in the past, and when it occurred.

(6-h) Did the taxpayer examine and sign their return(s)? If not, why? For electronically filed returns, which forms did the taxpayer sign? For NETFILE returns, did the taxpayer electronically certify their return(s) were completed and accurate?

Indicate if the taxpayer signed their returns. If not, provide the reason why they did not sign them.

For electronically filed returns, detail if the taxpayer signed:

• Form T183, Information Return for Electronic Filing of an Individual's Income Tax and Benefit Return.
• the signature page to authorize representative online access to tax accounts. For more information, go to We’re changing how representatives are authorized.

Did the taxpayer electronically certify the completeness and accuracy of NETFILE returns?

For more information about the significance of the signature, go to 28.4.4, under Signature on the return.

(6-i) Did the taxpayer provide proper information to their representative for the preparation of the books and records and/or returns?

Comment whether the taxpayer provided sufficient information to their representative, if one was engaged to prepare their returns during the audit period.

List the books and records the taxpayer provided to the representative.

Describe how involved the representative was in preparing the taxpayer’s returns.

For more information on the taxpayer or representative’s responsibility, go to 28.4.6.

(6-j) Did the taxpayer keep adequate books and records? If not, did the taxpayer agree in writing to maintain better books and records?

Indicate if the taxpayer kept adequate books and records.

Indicate if an informal written request or a requirement letter to keep adequate books and records was issued and signed by the taxpayer.

Indicate particular areas in the records that are deficient and link to the understated income, if possible. For more information on books and records, go to 10.2.0.

(6-k) Is there an increase in net worth or lifestyle that is not compatible with the taxpayer’s reported income?

Discuss if there has been a change in the business, books and records, or taxpayer net worth relative to their reported income, or if their lifestyle is not supported by their reported earnings.

(6-l) Other considerations:

Include any other factors to consider, if applicable.

(7) Taxpayer’s contact and representations:

Chronologically list the taxpayer’s contact and representations and the CRA’s responses to the representations.

• List the steps taken to advise the taxpayer of the proposed penalties.
• Indicate the date the proposal letter was sent to the taxpayer.

If the taxpayer concurs:

• State clearly that the taxpayer agrees with the adjustments and penalties as proposed.
• Summarize the discussion confirming the adjustments on Form T2020, Memo for file, or another working paper in the file, and list the dates and cross references.

If the taxpayer does not concur:

• Summarize the points of the taxpayer’s representations and reference correspondence received or dates of conversations on Form T2020.
• Outline the CRA’s responses to each of the arguments presented by the taxpayer.
• Include any other factors that do not support the imposition of penalties.

(8) Description and location of documentary audit evidence:

Include copies of all audit evidence supporting the recommendation to impose a penalty.

Describe the exact location of the books and records. For example, if the banking records are stored at the taxpayer’s personal residence, provide the address, the room in the residence where they are normally kept, and describe the container.

(9) Conclusion:

After a complete review of the facts, circumstances, and relevant documents, draw a conclusion on whether the taxpayer knew or ought to have known there were false statements or omissions.

Recommend if a penalty under subsection 163(2) should be applied.

To support the imposition of a penalty under subsection 163(2), the audit evidence in favour of the penalty must be stronger than the audit evidence against it. More specifically, the facts and audit evidence gathered should show that:

• the taxpayer was negligent;
• the taxpayer is not credible;
• the taxpayer's explanations about how the errors and omissions occurred are not reasonable;
• the taxpayer's explanations are incompatible with the facts of the case;
• the taxpayer should have been more careful and should have known that the returns and financial statements included irregularities; and
• the taxpayer did not make an honest mistake.

Penalty Recommendation Report authorization

The Penalty Recommendation Report must be approved by the assistant director, Audit (ADA), or section manager.

11.6.3 Capital Gain vs. Income Report

The Capital Gain vs. Income Report indicates that the auditor has examined any relevant transactions to determine whether they gave rise to a capital gain or income from the business that is an adventure or concern in the nature of trade.

A copy of the Capital Gain vs. Income Report must be attached to form T20, Audit Report, or included in the report. If more than one taxpayer participated in a given transaction, prepare a separate Capital Gain vs. Income Report for each taxpayer, as the circumstances surrounding each case may be different.

Contents of Capital Gain vs. Income Report

The report must contain a complete statement of all the facts surrounding the transactions in question, as well as the auditor's recommendations and conclusions with supporting documentation. Sufficient detail should be provided to allow the team leader or other reader of the report to assess the situation without having to consult any other documentation contained in the file.

The WinALS template provides a list of the information that must be considered when making a capital gain versus income determination. As it may not identify all the factors that must be considered, each case must be reviewed based on its unique facts and the report customized accordingly.

11.6.4 Determination of commercial activity and Pursuit of Profit Report

When considering if there is a pursuit of profit, auditors must discuss the file with the team leader.

For a sample report, go to Appendix A-11.2.22, Pursuit of Profit Report.

11.6.5 Restricted farm loss report – Under review

On May 23, 2002, the Supreme Court of Canada (SCC) rendered its decisions in Stewart v The Queen, 1998 (TCC), 98 DTC 1600, and The Queen v Walls et al, 2002 SCC 47. These decisions affect Audit’s approach in determining whether an activity constitutes a commercial activity, therefore giving rise to a source of income. Discuss the case with your team leader or technical advisor before using the report.

Form T20, Audit Report, or an appendix to it, contains this information when the audit involves farm losses or restricted farm losses:

• pertinent information about the proposed adjustments;
  • disallowance of the farm loss;
  • restriction of the farm loss;
  • mandatory inventory adjustment; and
  • loss carry over.
• the reasons for the reassessment based on facts;
• the facts that can be established;
• the agreement of the taxpayer; and
• the reasons why the taxpayer disagrees.

The tax treatment of farm losses depends on the facts of each case. The comments on each point of the report should be limited to the facts.

For a sample report, go to Appendix A-11.2.23, Farm Loss Report.

11.6.6 Income tax Audit Division Internal Taxpayer Relief Recommendation Form – Under review

When considering the mandatory proactive taxpayer relief, auditors must review memorandum, New Mandatory Proactive Taxpayer Relief Guidelines, dated September 25, 2012. The Income Tax Audit Division Internal Taxpayer Relief Recommendation Form is included in Appendix B of the memorandum.

New mandatory guidelines

New mandatory guidelines have been established with respect to proactive taxpayer relief and the recommendation of the waiver of interest and/or penalties. The guidelines address two areas of concern:

1. The proactive taxpayer relief must be adequately documented in a consistent manner.
2. There must be appropriate segregation of duties between the auditor, audit team leader and the final approving independent third party reviewer for the proactive taxpayer relief.

Documentation

The application of taxpayer relief will be based on the facts of each case. The documentation to support the waiver of penalty and/or interest should include:

1. an Income Tax Audit Division Internal Taxpayer Relief Recommendation Form providing the reasons for recommending taxpayer relief with the names and signatures of the auditor and audit team leader
2. the completed Form T20, Audit Report, (or similar working paper) which should include a more detailed account of the audit as well as comments relating to the cause of any delays
3. any other relevant supporting documentation

Note:

• For all audit programs currently using WinALS, the documentation related to the proactive taxpayer relief must be scanned and uploaded by the auditor as part of the WinALS upload.
• The location of the supporting documentation must be clearly documented in the Income Tax Audit Division Internal Taxpayer Relief Recommendation Form.

Independent third-party review

Once the auditor and team leader agree that penalties and / or interest should be waived on a file, they will each sign the Income Tax Audit Division Internal Taxpayer Relief Recommendation Form for waiver of penalties and interest. The signed form must be submitted to an independent third party for review and approval. An independent third party is a person that:

1. is considered to be at arm’s length from the taxpayer relief request
2. has not been involved in the audit
3. has no vested interest in the outcome of the taxpayer relief request

To allow flexibility for local conditions, a TSO may select any of these options for third-party review, as long as they are independent:

• a Taxpayer Relief Committee within a TSO or a region
• a separate section assigned the responsibility for processing taxpayer relief for Audit Divisions
• an independent audit team leader
• an independent audit manager
• another delegated independent individual within the TSO or region

Taxpayer Relief Registry and storage

The individuals approving requests for taxpayer relief will ensure the reasons for the decision are entered in the Taxpayer Relief Registry. In addition, a description of the format, whether hard copy or electronic, and the location of the supporting documentation must be included.

Electronic documentation must be stored in a centralized storage location together with the audit file. For Small and Medium Business Audits in income tax, the National Audit Archive (NAA) system will constitute a centralized electronic storage location.

The person authorizing the taxpayer relief must provide the Taxpayer Relief Registry number to the auditor and team leader on a timely basis to allow file closure.

For additional information on the Taxpayer Relief Registry, go to:

• Taxpayer Relief Registry Guide
• Taxpayer Relief Procedures Manual

A report must be prepared for each file that the taxpayer relief provisions were considered, regardless of the ultimate decision. This report constitutes a documented summary of all the relevant facts. All statements in this report must be substantiated with working papers and other documents in the file. This report must contain sufficient information to enable the approving manager or other reader to take action based on the auditor's recommendation.

For complete information about the taxpayer rights and taxpayer relief provisions, go to:

• Relief, Redress & Branch Services Directorate
• 3.0, Taxpayer rights and taxpayer relief

Contents of the Income Tax Audit Division Internal Taxpayer Relief Recommendation Form

This information should be included in the Income Tax Audit Division Internal Taxpayer Relief Recommendation Form:

Section 1: File Information

• income tax account number
• account name
• trade name
• income tax return type
• tax years audited
• periods to be waived
• case numbers
• file numbers

Request Types– indicate the types of request

• waiver of penalty and/or interest (specify the types of interest/penalty)
• late, amended, or revoked elections

Reason Types

• CRA error
• CRA delay
• death/accident/serious illness/emotional or mental distress
• civil disturbance
• natural or man-made disaster
• other circumstances

Section 2: Relevant Facts

The auditor should indicate the reason for the request and details as to why the request is being made.

• Provide all relevant facts including any schedules, documents, and correspondence, along with the timeline from the initial interview, proposal, representations, and closing of the audit with:
  • recommended amount of penalty/interest to waive
  • tax years and reporting periods affected
  • waiver period (start and end)
  • amount upon which waiver is calculated
  • particulars of penalty reduction (no. of months involved, percentage reduction)
• Provide a brief history indicating the hours spent on the file and whether other sections and/or auditors have worked on it.
• Provide the location of supporting documentation.

Section 3: Analysis and Recommendation

Analysis:

Provide an explanation of the reason the facts support a waiver of penalties and/or interest that support the recommendation.

Recommendation:

The taxpayer relief guidelines found in Income Tax Information Circular, IC07-1, Taxpayer Relief Provisions, allow penalties and/or interest to be waived under certain circumstances. I recommend that penalties and/or interest be waived on the years income tax returns for the period from (date) to (date).

Section 4: Income tax Team Leader Approval

The team leader’s decision and signature, indicating acceptance or refusal of the auditor's recommendation, along with the team leader’s explanation in the comments area.

Section 5: Independent Third-Party Review

The third party’s decision and signature, indicating acceptance or refusal of the auditor and team leader's recommendation, along with the third party’s explanation in the comments area.

For a sample taxpayer relief request, go to Appendix A-11.2.24, Income Tax Audit Division Internal Taxpayer Relief Recommendation Form.

11.7.0 Supporting forms for assessments

This section deals with the completion of forms that support assessments and reassessments originating from audit.

Where there are losses or carry-back amounts such as Investment Tax Credits, Reserves, etc. for income tax, a current CORTAX or TAPMA printout is required before starting the audit completion stage.

All supporting forms must be in the official language of the taxpayer, the amounts should be rounded to the nearest dollar and the documents should be free from whiteout or hand written corrections. The supporting documents should be sent to the taxpayer's most recent mailing address.

For forms discussed in this section, go to WinALS and Appendix 11.2.0, Nationally used forms and instructions.

11.7.1 For future use

11.7.2 Forms for completing an audit

Form T7W-C, Explanation of changes on reassessment

The use of Form T7W-C is not mandatory for T1 reassessments.

As with all T1 reassessments (whether Form T7W-C is used or not), it is mandatory that the auditor communicates the final audit adjustments to the taxpayer. Also, the auditor must be clear about how the final audit adjustments change the previously-assessed tax return. This communication is generally done through a final letter with schedules.

The use of Form T7W-C remains mandatory for T2 reassessments.

General instructions for Form T7W-C in WinALS

Form T7W-C, Explanation of changes on reassessment, sets out the taxpayer's revised taxable income and details all changes to reported income resulting from the audit. Form T7W-C is also the primary source of information used by the Audit Support/Tax Cal unit to determine the revised income tax payable.

In the narrative portion of Form T7W-C, provide:

• the taxpayer’s name and address;
• a detailed description of all adjustments to each source of income; cross-reference the adjustments to supporting schedules, correspondence, notes of meetings held with the taxpayer or the taxpayer's representative;
• the revised capital cost allowance (CCA), loss applications, and other schedules that show the previous and revised figures, with explanations of the changes made;

Provide the taxpayer with a copy of any revisions to CCA claims for class 24, 27, 29, and 34 assets.

• and also on any attachments, the details of any changed components of the tax calculation as listed on Form T99, T1 and T3 tax calculation information, and Form T99A, T2 tax calculation information, not otherwise evident;
• comments, if applicable, following the "Revised Taxable Income" line, regarding:
  • amounts subject to penalties under section 163 of the ITA;
  • application of penalties under section 162 of the ITA;
  • number of days interest waived under subsection 220(3.1) of the ITA; and
  • revised losses; make reference to subsection 152(1.1) of the ITA, notice of determination.
• if only a tax shelter has been audited, this statement with the explanation of the adjustment:

"This adjustment relates only to the audit of (name of tax shelter). Other information in this tax return may be subject to further review or audit, if necessary."

If a penalty under section 163 of the ITA has been levied on income earned in the provinces of Quebec or Alberta, on Form T7W-C-PROV, Explanation of changes on reassessment (Provincial), provide an explanation of the amount of income subject to tax on which the penalty applies in those provinces.

If changes are made to an initial assessment, prepare Form T7W-8, Explanation of assessment or of change made, for T1 individual returns and Form T7W-9, Explanation of changes on assessment, for T2 corporate returns.

Note: Returns assessed or reassessed with a penalty under subsection 163(1) and/or 163(2) of the ITA must clearly note on Form T7W-C, the amount of income subject to penalty so that the non-agreeing provinces (Alberta and Quebec for T2s and Quebec for T1s) are able to reconcile the amount subject to penalty.

T1 and T3

For T1 and T3 reassessments, the audit support clerk prepares Form T7W-C, Explanation of changes on reassessment, from the information provided on Form T99 and the return.

For a T1, the account number is the taxpayer's social insurance number (SIN).

For a T3, if there is a T3 number available on the return (an eight-digit number prefixed by T), provide the number on Form T99 and Form T7W-C. If the number is SL 123456 or a number you are unsure of, leave the T3 number blank on Form T99 and Form T7W-C.

T2

For T2 reassessments, the auditor prepares Form T7W-C, Explanation of changes on reassessment. It is essential that the explanation of changes be arranged to allocate the total adjustment to these types of income, if applicable:

• active business income;
• Canadian investment income;
• foreign investment income;
• personal services business income;
• specified investment business income; and
• other adjustments – for example, dividends deductible under sections 112 and 113 in computing taxable income.

If there has been a corporate amalgamation and a return filed by a predecessor company is assessed, prepare Form T7W-C in the name of new amalgamated company with a reference to the name and income of the predecessor company in the appropriate areas of Form T7W-C.

• For example, if A Ltd. and B Ltd. amalgamate and become AB Ltd., address Form T7W-C to the amalgamated company "AB Ltd." with reference in the "re" area to the income of the predecessor "A Ltd."
• Similarly, the account number of the amalgamated company must be used; however, include a reference to the predecessor's account number.

The same procedures will apply for reassessed returns of wound-up companies amalgamated into the parent company, including those companies wound-up if a liquidator has been appointed but no clearance certificate has yet been issued. Note that the transferee or the liquidator has a responsibility only to the extent of the value of the property distributed.

Part I.3 tax is payable by every corporation whose taxable capital employed in Canada is in excess of its capital deduction of $10 million. Part I.3 tax is filed with the T2 return and any changes can be included on Form T7W-C. Provide revised Part I.3 tax information on Form T99A in the “SPECIAL INSTRUCTIONS” area.

Note: Section 181.2 of the ITA provides rules for determining the capital, taxable capital, taxable capital employed in Canada and investment allowance of corporations (other than financial institutions) resident in Canada for the purposes of the Part I.3 tax on large corporations, which was fully phased out in 2005. The determination of a corporation's taxable capital employed in Canada is relevant for other provisions in the ITA, including the calculation of a corporation's small business deduction and the scientific research and experimental development expenditure limit.

General instructions for Form T7W-C, Explanation of Changes on Reassessment

The instructions for the revised form are the same as for the version available in WinALS, explained above.

Section 181.2 of the Act provides rules for determining the capital, taxable capital, taxable capital employed in Canada and investment allowance of corporations (other than financial institutions) resident in Canada for the purposes of the Part I.3 tax on large corporations, which was fully phased out in 2005. The determination of a corporation's taxable capital employed in Canada is relevant for other provisions in the Act, including the calculation of a corporation's small business deduction and the scientific research and experimental development expenditure limit.

11.7.3 T1 Reassessments

Form T99, T1 and T3 tax calculation information

The purpose of Form T99 is to provide the Tax Calculation unit with the information that has to be included on Form T7W-C, Explanation of changes on reassessment, and to provide information required to complete various forms to update the T1 file of the taxpayer. Form T99 keeps the auditor's involvement in the actual reassessing procedure to a minimum.

Only changes are required to be listed and an explanation of changes provided that adequately describes each income source adjusted. Enter the field number of the income area being adjusted in the column provided.

When adjusting self-employment income, include the gross and net self-employment income, as both the gross and net self-employment income must be keyed. For example, Gross business or professional income: business on line 162, professional on line 164. Net business or professional income (loss): business on line 135, professional on line 137.

The auditor completes one copy of Form T99 for each year reassessed, updated, or where a NIL notice of reassessment is to be issued.

If a statute-barred return is reassessed, indicate the reason in the top margin of Form T99, such as:

• filed Form T2029, Waiver in respect of the normal reassessment period or extended reassessment period;
• implied waiver;
• taxpayer relief legislation;
• any reason under subsection 152(4) of the ITA – for example, fraud, misrepresentation attributable to neglect, carelessness, or wilful default; and
• illegal payments – subsection 67.5(2) of the ITA.

Form T919 and T919Q (Request for online reassessment program)

The following instructions set out the guidelines for those T1 adjustments that can be processed using Form T919, Request for online RAP, and the "fast-track" procedures. The T1 file with Form T919 attached will be forwarded to online reassessment program (RAP) for processing when completed.

A reference to Form T919 also includes Form T919Q used in the province of Quebec. Form T919 is a single copy form, whereas Form T919Q is in duplicate, as a second copy is required for the Ministère du Revenu du Québec (MRQ).

For every file that will be reassessed using the "fast-track" path, auditors must complete all screens generated by AIMS.

Form T919 is used to process non-complex T1 adjustments; as a general rule, these types of files may be processed without completing Form T20, Audit Report, Form T7W-C, Explanation of changes on reassessment, and Form T99, T1 and T3 tax calculation information.

Use Form T919 for:

• T1 files that otherwise would be processed as a secondary file with audit action code 03 (that is, adjustment only), such as a secondary file that is reassessed for an employment benefit. If additional audit issues are identified and audited in the secondary file that are unrelated to the principal file, then the secondary file has been partially audited and audit action code 02 is required, or audit action code 01, if Business Intelligence risk-assessed the secondary file. These secondary files do not qualify for the “fast-track” path; therefore, do not complete Form T919.
• a file that has been field audited but is in the Office Examination range.
• taxpayer requests (TPRs) referred from a TC for processing by Audit.

Acceptable adjustments would include, but are not necessarily restricted to:

• omitted employment or shareholder taxable benefits;
• adjustments to a similar income item or a deduction where numerous taxpayers are involved, such as in project cases, provided one file is treated as a principal file and includes all relevant documentation;
• revisions to federal and provincial tax credits of a spouse or common-law partner;
• transfer of spousal or common-law partner deductions and tax credits; and
• revisions to personal exemptions, medical expenses, or charitable donations, etc.

T1 files are not appropriate for this procedure if they cannot be processed online in the TSO. Examples include:

• Where older years are no longer on TAPMA.
• Where priority reassessments are required either because a return will become statute-barred within a short time period or there is some other urgency. For more information, go to 11.5.2, Priority Reassessments.
• Transaction codes 4 and 5 reassessments. For more information, go to Appendix A-11.2.11, Online reassessment program for T1 File.

Inappropriate adjustments include those:

• Where the adjustment directly affects a reserve, a loss, or an ITC claim that changes a carry-forward balance and, therefore, requires additional coding and some type of schedule to accompany the notice of reassessment.
• Controversial or complex adjustments that require a detailed explanation.
• Where a penalty has been applied, since additional comments and coding are required.

It is important to ensure that the file stands on its own by including all documentation relating to the reassessment. This includes (minimum requirements):

• Any communication with the taxpayer, a letter with accompanying supporting schedules or Form T2020, Memo for file, explaining the proposed adjustment and the taxpayer's response.
• Working papers supporting the adjustment.
• The accompanying spouse or common-law partner's returns for adjustments of GST/HST credit and Canada child tax benefit (CCTB).

11.7.4 T2 reassessments

Form T99A, T2 tax calculation information

The purpose of Form T99A, T2 tax calculation information, is to provide the Tax Calculation unit with information that cannot be included on FormT7W-C, Explanation of changes on reassessment, and information required to complete various forms to update the T2 file.

In the event that no reassessment is being issued (for example, where changes are for a statute-barred year) it is necessary prepare Form T99A to update the file. A notation should be entered in area L "For update purposes only" or at the top right corner in red.

When levying a penalty under section 163(1) on a corporation, auditors must note on Form T99A each permanent establishment that the corporation has. This information is necessary for the T2 assessors to correctly calculate the penalty and allocate each province’s share.

The auditor must complete one copy of Form T99A by for each year reassessed, updated, or where a NIL notice of reassessment is to be issued.

If a statute-barred return is reassessed, indicate the reason in the top margin of Form T99A, such as:

• filed Form T2029, Waiver in respect of the normal reassessment period or extended reassessment period;
• taxpayer rights and taxpayer relief legislation;
• any reason under subsection 152(4) of the ITA, for example, fraud, misrepresentation attributable to neglect, carelessness, or wilful default; and
• illegal payments – subsection 67.5(2) of the ITA.

11.7.5 T3 reassessments

Form T99, T1 and T3 tax calculation information

The auditor concludes the reassessment of a T3 return by completing Form T99 according to the instructions in Appendix A-11.2.10, Form T99, T1 and T3 tax calculation information.

AIMS will be responsible for completing Form T488 or Form T67B-V, where applicable.

For more information on Form T99, go to 11.7.3, T1 reassessments.

11.7.6 Pro-forma assessments

For samples of pro-forma returns relating to initial income tax assessments under subsection 152(7) of the ITA, go to:

• Appendix A-11.2.5, Sample pro-forma form T7W-8, Explanation of assessment or of change made; and
• 9.5.0, Unfiled returns.

11.7.7 Completing audit information management (AIMS) screens

All the activities related to the audit, to an investigation by the Criminal Investigations Directorate (referral to Criminal Investigations is under review)and the processing of a case, are controlled under the same case number. It is possible to add files related to the case at any time during the audit to ensure that the inventory control system remains complete.

For more detailed information, go to Audit information management system (AIMS) online guide – Severed version.

11.7.8 Partnerships – Other Levies System

During an audit of a partnership, it often occurs that balances of accounts as initially filed in the T5013 partnership information return and schedules are not correct. One common example could be the undepreciated capital cost (UCC) balances on Schedule 8 of the T5013 as initially reported. The audit of the partnership may result in a need to correct these balances.

Although it is the members of the partnership that are reassessed and not the partnership, any auditor changes, because of the audit, to the T5013 partnership information return and schedules, must be recorded. This ensures accurate information if there is a subsequent review of the account. The Other Levies System is where the T5013 information data is captured. To update the schedules, go to Canada Revenue Agency forms listed by number to find the blank schedules.

In the blank schedules, input only the fields that are changing and the totals, and send the forms along with a summary of changes by return/schedule and by fiscal period to the Summerside Tax Centre by encrypted email to the following generic email mailbox:

SBR-Summerside TC / DES-CF Summerside (CRA/ARC).

In the encrypted email subject line, indicate the designation “CONTAINS TAXPAYER INFORMATION.” For more information, go to Contains Taxpayer Information Designation.

11.8.0 Audit completion – Storage of working papers and other documents

11.8.1 WinALS – Audit file

WinALS includes templates for electronic working papers that enable the auditor to complete the audit electronically, which reduces the handling and storage costs associated with completed audits.

Templates are audit tools that are used to save time and organize the working papers in a logical manner as they help to plan and document the audit work done. The WinALS standard templates become part of the audit file documentation and also provide the basis for proposing audit adjustments to the taxpayer.

All programs 17 and 18 audits must be completed electronically using WinALS. Team leaders are responsible to ensure that hard copy working papers and letters in completed audits should be for placement on the permanent document (PD) folder or necessary to process the audit.

Once the team leader approves the audit, the audit is uploaded. The upload process will update all applicable mainframe systems and then the file is archived into the National Audit Archive (NAA). For more information, go to 9.8.1, Purpose and content of audit working papers, and working papers prepared in electronic format – WinALS and NAA.

Storage of completed cases in WinALS Client Management Window

There has been an increase in storage of completed cases in WinALS Client Management window by auditors and team leaders. For security purposes, this practice is discouraged. Before a completed case is stored in the Client Management, these points should be considered:

• Once a case in WinALS is completed by the auditor, the Need to Know for the auditor ceases to exist. Once a case has been approved, uploaded and archived by the team leader, the Need to Know for the team leader also ceases to exist. Furthermore, according to the CRA Procedures for the Reporting of Security Incidents of the Security Volume of the Finance and Administration Manual, if a laptop is lost or stolen, although the hard drive is fully encrypted, for each case the auditor has in WinALS, the CRA may have to advise the taxpayer that the confidentiality of their information has been compromised.
• Although WinALS was designed to handle many cases in its Client Management, the more cases a user holds in the Client Management, the greater the risk of problems and/or corruption when a new version of WinALS is released or when files need to be updated in WinALS.
• A case that has been properly completed in WinALS can be retrieved from the National Audit Archive (NAA) and reviewed in WinALS at any time. Auditors must not maintain any electronic or paper documents in their filing cabinets, desk drawers, or computer equipment after the completion of an audit.

11.8.2 Retention of hard copy (paper) documents – Under review

For more information, go to memorandum, Documentation Requirements for Electronic Audits – Small and Medium Business Income Tax Audits, dated November 19, 2012.

11.8.3 Documentation not stored at the tax centre

Criminal Investigations - Under review

The Investigations Manual (under review) retention policy, cancelled Chapter 16.16, Investigations files – Maintenance, retention and destruction, applies to Criminal Investigations files. Generally, all file material is maintained for a period of five (5) years after the date the case is closed and after all criminal or civil appeals have been completed (Chapter 16 of the Investigations Manual). Because of the possibility of repeat offences or offenders, it was determined that these files are normally maintained in the TSO. Auditors outside of Criminal Investigation’s may have restricted access to these files and should consult the Criminal Investigation’s file during the final stages of the audit to ensure that the audit is completed as an auditor and not as an investigator.

Appeals

Upon receipt of the notice of objection (NOO), the audit file is requested by Appeals. Following the first level of appeal, the audit file is sent to the Department of Justice restricting future access to the information.

Appeals create a dummy file in accordance with internal guidelines and policies to maintain control of the file as it passes through the different court levels and to provide information contained in the file. Only this hard copy information is available at the TSO if the file has gone to the Department of Justice:

• copies of correspondence;
• the decision reached at each level of court proceedings;
• copies of the returns (no working papers);
• copy of Form T401, Notice of Objection Negotiated Settlement Report;
• copy of the notice of objection; and
• WinALS NAA.

This schedule provides information on the disposition of files under Appeal:

Real estate appraisal and business equity valuation files

Where space permits, real estate appraisal and business equity valuation files are retained at the TSO. Auditors have restricted access to these files and should contact the respective Business Equity Valuation or Real Estate Appraisal Section to determine where they are available.

Other specialized areas

Designated persons in each TSO have access to:

• T3s and forms for international audit stored in the Ottawa TC; and
• non-resident forms for GST/HST filed in the designated TSO.

11.8.4 Permanent documents – Under review

Permanent documents stored at the tax centre

Permanent document (PD) folders are specifically for storing documents that may relate to multiple tax years. They may have an impact on future tax years or be useful in future audits of the taxpayer's returns. During the completion stage of each audit, the contents of the PD folder are reviewed and obsolete information culled.

There are two PD folder categories:

1. Category I documentation with a retention period in excess of five years; and
2. Category II documentation with a retention period of five years or less.

The retention period is noted on Form TX75, T1 and/or T3 permanent document filing, and Form TX75A, T2 permanent document filing slip, when a document is put in the PD folder.

For more information, go to Appendix A-11.2.16, Permanent document folder and retention period.

The PD folder is a compilation of significant data and information about the operations and tax liabilities of the taxpayer, the organizational structure of the business, other tax-related activities and any other information used in planning subsequent audits such as:

• Historical information about the taxpayer's business activities including a copy of the articles of incorporation.
• Information about the books and records, such as, their nature, where they're kept, accounting and any tax software used.
• Prior Audit Reports, Audit Plans, penalty reports, referrals, Appeals reports and other documents that are considered to be of assistance for future audits.
• HQ rulings, elections, correspondence and other information regarding concerns that may require follow-up.
• Any documentation or report such as newspaper or magazine articles, shareholder annual reports, regulatory reports that are felt to bear on the business and the income tax matters of the taxpayer.

Document destruction

Audit files in the PD folder should be stamped with the destruction date to ensure that they are not prematurely culled. Where a follow-up audit is required, the retention date should be clearly stamped or noted on the file taking into account the timing of the subsequent audit. A date that is four years after the completion date of the current audit should be sufficient.

11.9.0 Assembling the audit file

11.9.1 Assembling the file for an income tax assessment – Under review

The following checklists provide the procedures related to forms required at the end of an audit for assessment and reassessment, as well as instructions to assemble the documentation resulting from an electronic audit file in electronic storage (ESEE).

Forms required – Checklist

These forms are electronically available in WinALS or online:

11.9.2 Checklist for assembly of the audit file – T1 and T2

11.9.3 Documentation sent to Headquarters

Assemble a Headquarters (HQ) package for each change file (FILE CONCURRENCE different from "0"):

• where the GROSS INCOME on SCREEN 1 or 2 is $15,000,000 or higher, (range codes 1 to 5);
• any other file where:
• the permanent income change exceeds $3,000,000, or
• the permanent tax change exceeds $1,000,000.

The package includes:

• A copy of AIMS RESULTS SCREEN 5. Please ensure the FILE NO. is clearly visible since this number is also the filing reference, (the AIMS clerk will obtain this print out for the package).
• Analysis of changes for all REASON CODES used on AIMS RESULTS SCREEN 5.
• If the coding has been done using CCS, a copy of the identification screen; adjustment screens A through D, where applicable; summary of codes, list of permanent changes, and list of all changes (when available); options A through C from the REPORT MENU.
• If the coding has been done manually, a list of all changes by code, list of permanent income and tax changes and the conversion formula.
• If changes have been made to CCA and the laptop CCA program was used, include the supplementary that lists the changes to the UCC by class.
• All T7W forms and accompanying schedules sent to the taxpayer.
• Form T20, Audit Report, and any associated supplementary reports, for example, Penalty Recommendation Report, Income vs. Capital Gain Report, and Income Tax Audit Division Internal Taxpayer Relief Recommendation Form.

For more information on available codes, go to AIMS Online guide – Reference Information.

11.10.0 Processing the audit file

11.10.1 Routing of completed audits

With the exception of the T1 with Form T919, there are currently no systems for processing T1 or T2 reassessments online.

Auditors prepare the routing slip form and staple it to the front cover of the file.

When all the files in the case are completed and assembled, the auditor provides the completed electronic file with any essential hard copy documents to the team leader for review and approval.

Processing a priority return before the remainder of the file or case

Note that in some situations it might be necessary to process a priority return before the remainder of the file or case. In these circumstances, the auditor:

• Completes the file in a case being processed before the remainder of the case as a secondary file and process it in the normal fashion.
• When the remainder of the case is processed, ensures that the No. Files block includes all current and previous reassessments processed for the case.
• Where the majority or the entire principal file is being processed before the remainder of the case, that main part is completed as usual. In the No. Files block, enters the total number of files being processed, as well as those files for which reassessments are anticipated.
• In these circumstances, the case remains open and time charged to the case number until it is completed.

Team leader responsibility at the file completion stage (all audits)

The team leader will ensure that:

• Quality standards are met.
• Audit Reports and working papers do not violate the Access to Information Act or Privacy Act or the confidentiality provisions of section 241 of the ITA.
• The procedures and policies in this chapter have been followed.
• When an income tax return with a Form T287, Priority assessments and reassessments control, in a red folder is to be reassessed before the remainder of the file or the case (for example, a return is nearing statute-barred date or a subsection 152(7) assessment), a separate secondary file is made. Form T2003, Inter Office Memorandum, is attached to the file folder indicating the number of files in the case to follow. These files, with attached Form T287, must be processed as priority assessments or reassessments.
• Information on AIMS SCREEN 5 is completed in accordance with AIMS instructions and the results are coded according to audit results coding handbook.
• Associated and related files that do not require reassessments are returned to the TC.
• After the review is complete, the front page of Form T20, Audit Report, has been signed by the team leader.
• The current date is noted on the routing slip and the file is forwarded to the AIMS clerk for processing.
• The number of files to be forwarded for processing agrees with # of files entered in AIMS RESULTS SCREEN 5 of the principal file.

When all the files in the case have been reviewed and appoved by the team leader, these steps are required to ensure that assessments and reassessments of all the files in the case are processed properly:

• All files in the case are to be securely bundled together and enclosed in an internal envelope or envelopes and forwarded to AIMS/ON-LINE RAP Team.
• An unchanged audit case (that is, the principal file) must also be forwarded to the AIMS team so that they can complete the AIMS SCREEN 5 and close the case.
• For Priority reassessment files, the taxpayer's name and SIN/corporation number will be listed on the mail routing Form T973 and the priority files placed on top of the bundle of all files being forwarded.

Processing clerk

The clerk will ensure that:

• Compliance letters are dated and forwarded to the mailroom for mailing.
• Form T578, Follow-up retrieval record, and follow-up letters resulting from audit action are filed locally for future action.
• Audit electronic files in the case are forwarded to the audit clerk to be stored in electronic storage (ESEE).
• Referrals (for example, Form TX23, Memorandum to) are forwarded to the appropriate sections.

AIMS online team

The AIMS online team ensures that:

• Tax returns and PD folders have been reassigned to the AIMS section in the RAPID Charge-out system.
• T7W-C forms, Explanation of changes on reassessment, are machine-generated, are complete and correct.
• T99 forms, T1 and T3 tax calculation information, are completed and T99A forms, T2 tax calculation information, and T919 forms, Request for online RAP, have been checked.
• Any file in a red folder with Form T287 attached has been processed as a priority assessment/reassessment.
• AIMS data entries on Screens 1, 2, 3, 5, and supplementary screens have been verified.
• The processor's name has been entered on screen 5 when all documents are verified and accurate.
• Adjustments for T919 fast track on-line RAPs have been processed.
• If needed, a hard copy package for HQ has been assembled and stored securely for forwarding to HQ.
• A hard copy package for provinces has been assembled by the auditor for forwarding to the respective province.
• The auditor has assembled and forwarded hard copy documents to the TC with Form T7W-C for the taxpayer.

Appendix 11.1.0 Letters

The letter templates are available in the Integras Template Library. Please refer to the library for the current version.

The letter templates are also available at Letters (CRA Electronic Library > Compliance Programs Branch Reference Material > Audit > Income Tax – Forms and Letters > Letters). If there are changes to the letters, the templates in the CRA Electronic Library are updated when the library material is published, usually every two months.

There are two versions of the letters: electronic and paper.

Use the electronic version to write to the taxpayer or their representative through Audit enquiries in the My Account, My Business Account (if a T2 audit), or Represent a Client portals. Otherwise, use the paper version.

There are differences between the electronic and paper versions of the letters. In the electronic version:

• the first line of the letter is right-justified and reads: SENT BY AUDIT ENQUIRIES
• the three blank lines before the date are deleted since there’s no letterhead
• links are attached to the website title, webpage title, and publication number and title
• paragraphs with a link are sometimes rephrased to remove repetitive text
• the signature space is reduced to one blank line since there is no signature

To identify the electronic version, the filenames include ED (electronic document) between the letter’s number and title; for example, A-11_1_4 ED Consequential Adjustment Proposal. There is no change to the paper version filenames.

Appendix 11.2.0 Nationally used forms and instructions

A-11.2.1 Form T7W-C, Explanation of Changes on Reassessment, for T1 – Under review

Go to Form T7W-C, Explanation of Changes on Reasessessment.

A-11.2.2 Sample format for Form T7W-8, Explanation of assessment or of change made

A-11.2.3 Form T7W-C, Explanation of changes on reassessment, for T2

A-11.2.4 Sample format for Form T7W-9

A-11.2.5 Sample pro-forma Form T7W-8, Explanation of assessment or of change made

A-11.2.6 Sample Form T7W-8, Explanation of assessment or of change made

A-11.2.7 Sample Form T7W-9

A-11.2.8 Sample Form T7W-9

A-11.2.9 Bankrupt and deceased taxpayers mailing address

When the taxpayer is reassessed while in bankruptcy, address Form T7W-C, Explanation of changes on reassessment, as follows:

Corporation

With trustee

Mr. John Doe

Trustee in Bankruptcy of the Estate in Bankruptcy of ABC Ltd.

Address to Trustee's address

The trustee's first name must be shown, and also, preferably, their middle initials, if known.

Without trustee

ABC Ltd. (in Bankruptcy)

Address to taxpayer's mailing address

Corporation in liquidation

Mr. John Doe, Liquidator

ABC Ltd.

Address to liquidator's address

Corporation in receivership

There is no specified style. Use the liquidation format.

Individual

Bankrupt

Trustee of the Estate of John Doe

Address to trustee's address

Deceased

T1 deceased (Date of death return)

John Doe, Deceased

c/o Jane Doe, Executrix (Executor / Administrator)

Address to Executrix / Executor

Note: The word “deceased” is not mandatory but is preferred.

T3

The Estate of the Late John Doe

c/o Jane Doe, Executrix

Address to Executrix / Executor

A-11.2.10 Form T99, T1 and T3 tax calculation information

To accurately prepare the entries for computer-generated reassessments, follow the instructions in this appendix.

Many related forms are referenced and must be taken into account to calculate T1 and T3 reassessments on Form T99 and to update the taxpayer’s file. Go to Forms and publications.

Internal forms to process assessments and reassessments are also available in WinALS.

Form T99M, T2/T1/T3 supplementary tax calculation information, was eliminated in April 2013 and is no longer needed to complete Form T99, which has been revised to reflect eliminated Form T99M. Complete Area G on Form T99 if there is a change to multiple jurisdictions.

Tax calculation information -T1 reassessment

Strictly follow the instructions.

Identification area

Name of taxpayer or trust – Enter the name as shown on the return or the most recent reassessment in the file. PRINT the usual first name and initials first, and the surname last. For deceased taxpayers, enter “Estate of the late” before the name.

Account number - Enter the social insurance number (SIN) of the taxpayer being reassessed (to be included on Form T7W-C, Explanation of changes on reassessment). Enter a trust account number for a trust.

Identification area revised – Tick the “Yes” box, if the identification area is revised or the “No” box, if the identification area is not changed.

To change information on the taxpayer master file (TAPMA), enter the data online; use the Online Reassessment Program (RAP) or RAPID Option "L." Form 494, TAPMA master file change, and Form T495, Address/name change, are no longer used.

Changes that may be needed to the TAPMA account include:

• Spouse or common-law partner's account number;
• Marital status;
• Spouse or common-law partner's given name;
• Remitter type;
• Immigrant/emigrant status;
• Language;
• Previous surname;
• Deceased status;
• Birth date;
• Bankrupt status;
• Given names;
• Surname;
• Regular address; and
• Installment address.

Tax year – Enter the taxation year being reassessed.

Current mailing address – Verify the name and address displayed on RAPID Options “I” or “E” before completing this area. Print the taxpayer’s most recent known mailing address, if different from the address shown on page 1 of the income tax and benefit return. If the address is different from the address on the current reassessment, indicate in red on the top of Form T99, “address for this notice only.” For a deceased taxpayer, change the address to indicate the name and address of the estate’s executors.

Area A –T7W-C EXPLANATION AREA

The explanation of changes must adequately describe each source of income being adjusted. Indicate the keypunch field number of the income area being adjusted in the “K.P. field number adjusted” column. When adjusting self-employment income, include both the gross and net self-employment income, as both fields must be keyed. Space is available for any additional comments or statements to be noted on Form T7W-C following the revised taxable income amount. List any headings required.

Complete the applicable blocks in respect to the notice of reassessment.

• Nil notice to be issued – Tick the box if it applies.
• Enclosed – To be completed by AIMS.
• Being mailed to you – To be completed by AIMS.
• English – Tick the box if taxpayer's notice is to be issued in English.
• French – Tick the box if taxpayer's notice is to be issued in French.

List changes only.

• No reconciliation to the previous total or taxable income is required. Only items changed as a result of the audit need be detailed.
• For example, should the income adjustment also increase the amount of the charitable donations allowable that would be subject to the 75% net-income limit for the year (resulting in increase in non-refundable tax credit), this will automatically be adjusted by the AIMS. However, if the actual amount of acceptable charitable donations has been adjusted, it will be shown under the applicable area of Form T7W-C.

Update each keypunch field that is changed on the reassessment and make adjustments to the fields affected by these changes. To ensure accurate preparation of the entries for the computer-generated reassessments, the instructions in this appendix have to be followed. Leave sufficient space for the clerk to complete the form, when listing adjustments. The narrative in the T7W-C EXPLANATION AREA contains an accurate and detailed description of each source of income being adjusted. For more information, go to Income Tax Audit Manual, Appendix A-11.2.2, Sample format for Form T7W-8, Explanation of assessment or of change made.

Enter the amount in the right hand column for the adjusted keypunch field on Area A. Make sure that the direction of the adjustment is designated ("+" or "-") properly, otherwise the taxpayer may not be reassessed correctly. If the field being changed is a positive amount (for example, business income is + $10,000.00), enter a “+” sign for an increase or a “-” sign for a decrease. If the field being changed is a negative amount (for example, the business loss is - $10,000.00), enter a “-” sign to increase the negative (loss) amount or a “+”sign to decrease the negative (loss) amount. Refer to the Income adjustment chart that follows.

The keypunch fields for gross income from self-employment, gross rental income, and gross proceeds on property dispositions need not be updated.

If an incorrect keypunch field was used on the initial assessment, make the correction showing, for example, 141 to 143, in the keypunch field column. This signifies that fishing income was incorrectly shown as farming income on the initial assessment and is to be corrected.

Capital gains/losses – Describe the capital disposition changes that must include both the revised total capital gain/loss and the revised taxable capital gain/loss to provide the taxpayer with a complete explanation of the change on Form T7W-C issued. Adjust only the total capital gain/loss field for update (see Chart of keypunch fields for capital gains/losses (Schedule 3) that follows), as the computer program automatically calculates the taxable portion or the amount of loss allowed to be included in the revised taxable income amount.

• Provide the keypunch field for the source of the capital gain/loss being adjusted as indicated on the chart that follows.
• Ensure the taxpayer's interest, dividend, and capital gain deduction has been adjusted to allow the taxpayer the maximum deduction in accordance with the adjustments made.

If there is more than one adjustment in any area, give only the accumulated figures. If necessary, use a supplementary schedule.

Capital gains/loss: Reserves – where applicable, Form T7W-C description must include details concerning prior and current year reserves. For family farm property, family fishing property after May 1, 2006, and small business corporation shares sold to a child of the taxpayer, reserves that relate to disposition of capital property after November 12, 1981, must be shown separately from all other reserves (see keypunch fields). Separate keypunch fields are provided for reserves on Schedule 3 and these fields must be updated where changes are made. See Chart of application of losses with reserves that follows.

Year 2000 inclusion rates

For dispositions of capital property made after February 27, 2000, the inclusion rate for capital gains and capital losses has been reduced from 75% to 66 ^2/3%. For dispositions of capital property made after October 17, 2000, the inclusion rate for capital gains and losses has been reduced from 66 ^2/3% to 50%. For individuals (and other taxpayers, including corporations with a taxation year corresponding to the calendar year), inclusion rates applicable for 2000 are:

As with individuals, calculate the net gain or loss for each period.

When possible, show multiple adjustments in the same order as they appear on the return.

Use a second Form T99 if there is not enough space for the explanation on the first form. Staple the forms together with the adjustments to total income area on top. Alternatively, consider preparing a schedule, and show net adjustments on Form T99 according to the "attached schedule." When listing adjustments, leave sufficient space for the Tax Cal unit.

Capital losses – Application to other years

The application of losses may require the reassessment of a prior and/or subsequent year (see application of losses chart above).

• Calculate the allowable losses and advise how they are to be applied.
• Complete Form T99 for each year reassessed.

For more information, go to Income Tax Audit Manual:

• Chapter 29, Losses;
• Chapter 11.3.3, Application of losses.

Capital gains deduction and Form T657, Calculation of Capital Gains Deduction

Use Form T657 when the capital gains deduction claimed under section 110.6 of the ITA is changed. Send a copy of the revised Form T657 to the taxpayer. Taxpayers must request any additional allowable deductions in writing. A copy of the revised Form T657 is placed in the permanent document (PD) folder. Indicate on the top right corner of Form T657 that the deduction or form has been revised and the date it was revised.

Non-refundable tax credit area

Complete this portion if changes are needed as a result of the audit. No reconciliation to the previous total of the non-refundable tax credit (NRTC) is required – only items to be changed need to be detailed. Type a footnote on Form T7W-C to explain briefly why the credit is changed, but no calculation is needed, as it will be reflected directly on the notice of reassessment.

Any additional information the taxpayer should have is added at the bottom of the Form T7W-C explanation area, allowing sufficient space for the audit review support clerk to arrive at the revised taxable income.

Complete this information, if applicable:

Account number – Maximum 9 digits. Enter the applicable account numbers of the client involved, if applicable. Precede the number with a 0 if it is only an 8-digit number.

AIMS case number – 8-digit number assigned by AIMS for each case.

AIMS file number – 9-digit number assigned by AIMS for the principal file in the case.

Appeals case number – Case number assigned for Appeals, if applicable.

Taxpayer Relief Registry entry number – 8-digit number assigned by the Taxpayer Relief Registry (TRR) system. The TRR tracks taxpayer relief requests such as the number of penalties and/or interest waived and/or cancelled and refunds beyond the normal three-year period.

However, there is no specific box or line for Taxpayer Relief Registry entry number on the form. It can be hand written at the bottom of the form.

Area B – TO BE COMPLETED BY ONLINE RAP AREA

This area is completed by the AIMS clerk.

Area C – PENALTIES

Section of federal act

Enter the applicable subsection of the ITA: for example, 162(1), 162(2) or 163(1), 163(2)(a), (c), and (d).

Province and territory and Section of the provincial and territorial act

Enter the name of the province and/or territory and the section of the provincial and territorial act under which the penalty is being levied. For more information, go to Income Tax Audit Manual:

• 28.3.8, Provincial and territorial income tax provisions regarding repeated failure to report amounts; and
• 28.4.20, Provincial and territorial income tax provisions regarding gross negligence penalties.

Net amount subject to penalty

• For returns assessed or reassessed with a penalty under subsection 163(1) and/or 163(2) of the ITA, clearly note on Form T7W-C or Form T7W-C (PROV.), the amount of income subject to penalty so that the non-agreeing provinces (Alberta and Quebec for T2, Quebec for T1) are able to reconcile the amount subject to penalty.
• If the net amount subject to penalty is reduced by increased deductions for CPP, EI, other employment expenses, RRSP, etc., the required adjustment will be calculated by AIMS.

Other tax deducted, non-resident tax deducted

• Enter the additional tax deductions related to the penalized income added on reassessment.

Levy penalty if under $100

• Tick the “Yes” box if a penalty is to be levied if under $100 or the “No” box if no penalty is to be levied if under $100.

Area D – FOREIGN TAX CREDIT

• Enter the amounts in the applicable spaces.
• Provide the names of the countries and the applicable amounts for each country if there are foreign tax credits for more than one country.
• Exclude from "Foreign tax paid on foreign non-business income," amounts deducted under subsection 20(12) of the ITA.

Area E – FEDERAL INVESTMENT TAX CREDIT

This area must be completed regardless of whether the investment tax credit is being adjusted. Tick the appropriate boxes and complete the applicable blocks.

Federal investment tax credit (no change)

• If no adjustment is to be made to the federal investment tax applied on the initial assessment or the last reassessment, enter the amount of tax credit previously allowed. If this area is left blank, the computer will automatically allow the taxpayer the maximum credit available on reassessment.

Refundable (no change)

• Enter the amount of the investment tax credit used to calculate the refund allowable in the block annotated "ITC used."
• Enter the amount of the tax credit refund allowed previously, if no change is to be made to the amount allowed on initial or the last reassessment.

Federal investment tax credit (ITC) (revised)

Investment tax credit application

Complete the blocks as follows:

1. Carried forward from preceding tax years – Enter the amount of tax credit unapplied from previous years whether it is to be used or not on this reassessment, less any credit that has expired in the current year.
2. Current year credit – Enter the total amount of the investment tax credit available for the current tax year, this would take into account any adjustments to the rate or qualified property acquired.
3. Investment tax credit applied from subsequent years – Enter the actual amount of credit to be applied (not the amount available) to the current year tax credit.
4. Total credit available – Enter the total of block 1, 2 and 3.
5. Investment tax credit allowed in the year – Enter the amount of tax credit to be applied to the current tax year. The full amount of block 3 (carry-back) should be used.
6. Investment tax credit used for refundable ITC – Enter the amount of investment tax credit to be used in calculating the amount refundable to the taxpayer on this reassessment. This should be the full amount used, not the change to the amount. Enter in the refund block the amount of the refundable investment tax credit to be allowed on this reassessment (for example, $10,000 ITC at 20% = $2,000).
7. Investment tax credit applied to prior years (carried back) – Enter the amount of tax credit that is to be carried back to a prior year.
8. Investment tax credit available for carry forward – Enter the difference between total credit available (block 4) and the total of the amounts used in investment tax credit allowed (block 5), investment tax credit used for refundable (block 6) and investment tax credit applied to prior years (block 7). This amount should be brought forward to block 1 of Area E on the subsequent tax year, if there are concurrent reassessments.

Note: Ensure that a copy of the revised Form T2038 is forwarded to the taxpayer with Form T7W-C.

Qualified property acquired in the taxation year

Complete any changes to the qualified property acquired in the taxation year and the applicable rate to recalculate the investment tax credit earned for the current year. Ensure that only the qualified property and rate that are being changed are entered. Remember to use any unchanged amounts to calculate the total credit available for the tax year. The adjustment amount is reflected as the full amount of qualified property, not just the change (that is, previous qualified property was 50,000; revised amount is 70,000).

Investment tax credit carried back

Enter the available investment tax credit to be carried back in the block in the lower right-hand area. Indicate the year and the amount carried back.

For more information, go to Form T2038(IND), Investment tax credit (Individuals).

Area F – SPECIAL TAX CALCULATION INSTRUCTIONS

Tick the appropriate box on the left-hand side of the form if any of the indicated items is to be revised. Enter the revised amounts in the applicable box on the right side of the form, ensuring that the revised amount is entered, not just the amount of the change.

Labour-sponsored funds tax credits – Enter the net cost to the individual (or to a qualifying trust for the individual in respect of the share) for the original acquisition of the share by the individual. The tax credit is generally 15% of the net cost to the individual (or to a qualifying trust for the individual in respect of the share) for the original acquisition of the share by the individual or by the trust under subsection 127.4(6) of ITA. The allowable credit cannot be more than 15% of the net cost, to a maximum of $750 per year under subsection 127.4(5) of the ITA.

Dividend tax credit – Enter the taxable amount of dividends to be included in the taxpayer's income, ensure that the amount entered is the total of the sum of all eligible dividends (previous plus change) and other than eligible dividends (previous plus change). Specify the amount for taxable amount of eligible dividends and other than eligible dividends at the bottom of Area F.

For more information on the taxable amount of dividends (eligible and other than eligible) from taxable Canadian corporations, go to Schedule 4, Statement of Investment Income.

Investment tax credits –Enter the revised investment tax credit.

Federal political contribution tax credit – Enter the amount of revised contribution that is eligible for the current year tax credit.

Late filing penalty – Enter the amount of subsequent year loss if one applies; otherwise, tick the box.

Additional tax deductions at source (such as T4 slips) – Enter the amount of the additional tax deductions, ensuring that amended T4 and other relevant documents are in the taxpayer's file, if revised.

Other federal tax credits (specify) – Enter the amount of revised other federal tax credits, if applicable.

Provincial political contribution tax credit – Enter the amount of revised contribution that is eligible for the current year tax credit, if applicable.

Part XII.2 tax credit – Enter the amount of revised Part XII.2 tax credit.

Environmental tax credit - Enter the amount of revised environmental tax credit, if applicable.

Allowable business investment loss (ABIL) - Enter the amount of the revised allowable business investment loss. For more information, go to:

• Guide T4037, Capital Gains
• Income Tax Interpretation Bulletin IT484R2, Business Investment Losses

GST/HST credits – Enter the amount of revised GST/HST credits, if applicable.

Other provincial tax credits (specify) – Enter the amount of revised other provincial tax credits, if applicable.

Other credits (specify) – Enter the amount of revised other tax credits, if applicable.

Area G – MULTIPLE JURISDICTIONS

Complete this area only when there is income attributable to a permanent establishment outside the province in which an individual was resident in the year.

Complete Area G if any of the indicated items is revised. Enter the revised amounts in the appropriate box on the form, and make sure that the revised amount is entered, not just the amount of the change.

TYPE A – Type A Multiple Jurisdictions calculation is required.

If the aggregate of the business income (excluding any business losses) exceeds the individual's net income, tick the box in TYPE A.

TYPE B – Type B Multiple Jurisdictions calculation is required.

If the aggregate of the business income (excluding any business losses) is less than the individual's net income, tick the box in TYPE B.

Business income (%) column – Determine the percentage of business income allocation to each jurisdiction in business income (%) column.

Note: For more information on how to allocate business income, go to:

• Provincial Income Allocation Section – Reference Material
• Communiqué AD-02-03 R2, Provincial Income Allocation Audits, Appendix C, Multiple Jurisdiction Income Reallocation schedules

Business income column – Allocate the amount of business income (from business, profession, commission, farming, and fishing) earned in the year to each province and territory where a taxpayer had a permanent establishment in the year.

Other than business income column – Allocate employment earnings, income from property, and other sources of income other than business income to the province of residence on December 31st.

Total income column– Enter the sum of the two columns, business income and other than business income.

Note: Foreign business income will generally be allocated to “Outside Canada.”

Provincial or territorial income tax relating to business income is generally payable to the province or territory where the permanent establishment generating that income is located.

However, there are situations where, at the end of the year, an individual resides in a province or territory of Canada, but all or part of the individual's business income, including income received as a retired, inactive, or limited partner, for the year was earned and can be allocated to a permanent establishment outside that province or territory, or outside Canada. If income was allocated to more than one jurisdiction on a previous assessment or reassessment for T1, Form T2203 will be in the file.

For more information on multiple jurisdictions for T1 returns, go to Form T2203, Provincial and Territorial Taxes - Multiple Jurisdictions.

The audit of the provincial allocation formula is necessary to ensure the interests of the agreeing provinces (all provinces except T2 – Alberta and Quebec, T1 – Quebec) are protected. For more information, go to Income Tax Audit Manual, Chapter 12.14. Auditors should be concerned about allocations, as total taxes may not change but the allocation of taxes to particular provinces may be affected.

Area H - T3 RETURNS

Indicate sections of the federal act under which tax is to be calculated. For more information, refer to Special tax calculation instructions of a T3 reassessment below.

Upon completion of the form, enter the auditor's name, TSO, section, group-unit number, and the auditor’s telephone number. Enter the date the file is being processed in the area provided at the bottom of page 3.

If the reassessment results in an elective section being applied or adjusted, it will be the responsibility of the auditor to ensure that all required prior years information is included in the file before it is forwarded to AIMS.

In all other situations where it is evident that the taxpayer filed a return for the missing years and the tax data for those years are not available, contact the taxpayer for assistance. Where a taxpayer contact fails to produce the necessary prior year tax data to complete a tax calculation, estimates the amounts in conjunction with the taxpayer, using data from available returns.

Tax calculation information – T3 reassessment

Identification area

For instructions, refer to the identification area of Form T99 for a T1 reassessment.

Area A – T7W-C EXPLANATION AREA

To use Form T99 for a T3 reassessment, the auditor will:

• Stroke through total income previously assessed and enter previous taxable income in the hands of the trustee.
• Outline the revised taxable income in the hands of the trustee.
• Ignore the “K.P. field number adjusted” column on the right side of the form.
• Enter the description of all income adjustments in the normal manner.
• Complete all necessary mathematical calculations to arrive at revised taxable income in the hands of the trustee.

The auditor will also be responsible to complete any supporting schedules.

Areas B to F

Complete Areas B to F of Form T99, according to the tax calculation information of a T1 reassessment explained above.

Area G – MULTIPLE JURISDICTIONS

Complete this area only when there is business income attributable to a permanent establishment outside the province in which the trust was resident.

Complete Area G if any of the indicated items is revised. Enter the revised amounts in the appropriate box on the form, and make sure that the revised amount is entered, not just the amount of the change.

TYPE A – Type A Multiple Jurisdictions calculation is required.

Where the aggregate of the business income (excluding any business losses) from lines 06 to 09 of the trust's return (amount cannot be negative) exceeds the total net income from line 50 of the trust's return, tick the box in Type A.

TYPE B – Type B Multiple Jurisdictions calculation is required.

Where the aggregate of the business income (excluding any business losses) from lines 06 to 09 of the trust's return (amount cannot be negative) is less than the total net income from line 50 of the trust's return, tick the box in Type B.

For more information, go to Form T3MJ, T3 Provincial and Territorial Taxes - Multiple Jurisdictions.

Complete the remaining portion of Form T99 according to the tax calculation information of a T1 reassessment explained above.

Special tax calculation instructions

1972 and subsequent tax years

For 1972 and subsequent tax years, complete Area H of Form T99, because of the special types of trusts created. Enter the applicable section of the amended act under which part I tax is to be calculated, in accordance with these sections of the ITA:

• Section 117;
• Section 119;
• Subsection 122(1); and
• Subsection 122(3).

For 1972 and subsequent tax years, initiate Form T2SCH18, Schedule 18, Federal and Provincial or Territorial Capital Gains Refund, whenever a mutual fund trust is entitled to a capital gains refund.

A-11.2.11 Online reassessment program for T1 file

Form T919, Request for online RAP

Completion of form by Audit section

Area A – The auditor enters the case number, the file number, the name and SIN of the taxpayer to be reassessed. Where any of the TAPMA identification information has changed (for example, new address), the auditor will tick the box at the top of the form and provide the new information in the space provided.

Area B – The auditor will enter the process sequence number (PSN) for each year in the space provided and a brief explanation of the adjustment and the KP field affected, the + or – sign and the amount for each adjusted year.

Revisions to certain tax credits may require the spouse or common-law partner's information and tax returns as indicated. The auditor will complete the balance of the explanation (up to 60 characters) in the space provided after the phrase, “We have made an adjustment according to.”

Area C – The auditor enters their name, work location and the date where indicated, and passes the complete package to the team leader.

The team leader, after approving the adjustments, will sign and date Form T919, and then forward for processing as usual.

Completion of form by online reassessment program clerk

Area B – Upon receipt by online reassessment program (RAP), the clerk will enter the RAP online and change any TAPMA information if required. It is important to ensure that matching code 069 is entered on the MISCELLANEOUS INPUT SCREEN. The communication information provided by the auditor will be used for the explanation accompanying the RAP.

The clerk will record any explanation codes that may be necessary in the appropriate spaces on Form T919, as well as any other applicable codes as per TOM 19 EXHIBIT 1970-E.

If the returns cannot be reassessed online, they will be returned to the auditor for processing as a secondary file; otherwise, the file will be passed along for review as usual.

Area C – The audit clerk will have to complete screen 5 (UPDATE FILE RESULTS) from the menu INVENTORY ADD/UPDATE/BROWSE A CASE OR A FILE accessed from the AIMS MAIN MENU.

The clerk will sign and date the form in the space provided.

After verifying the adjustments and coding, the reviewer will sign and date Form T919 and approve the online RAP.

T1 transaction codes

Adjustments requiring transaction code 5 processing

Note: If a reassessment was processed using transaction code 5, any subsequent reassessment must be processed using transaction code 4 or 5.

1. The adjustment is a result of an appeal and:

• the adjustment cancelled out of the T1 Cycle for a third time; or

• “T420” is noted at the top of Form T99, T1 and T3 tax calculation information.

2. There is an adjustment to CPP Refund and the QPP Refund shown on TAPMA is not being adjusted or vice versa.

3. Multiple jurisdiction returns previously assessed tax centre assessment (TCA) or reassessed code 5 with:

• a claim for British Columbia or Newfoundland venture capital tax credit (1995);

• election to average; or

• Manitoba investment tax credit.

4. Adjustments to these bankruptcy returns:

• any return for a year prior to the year of bankruptcy;

• any return for the year of bankruptcy;

• a return for a year subsequent to the year of bankruptcy where both the taxpayer and the trustee have not been discharged; or

• Memo Fields 7814, 7817, 7818, and/or 7819 are being updated with the amounts of the losses (for more information on these fields, refer to TOM 1984.34).

5. A notice of assessment for the year was erroneously issued for a return filed for another year.

6. Data from a duplicate or amended return filed by the taxpayer, where more than one notice of assessment was issued, were combined on reassessment.

7. Any of the sub-codes 61, 62, and/or 65 are present.

8. Special circumstances dictate the desirability of manually issuing a notice of reassessment.

9. The return was previously assessed TCA or reassessed transaction code 5 and section 119 is being applied.

10. A negative balance was calculated on the initial assessment (other than a farmer's and fisher's election to average) and a "NIL" notice of reassessment is being issued.

Note: The federal tax or provincial tax showing on the Data Label or TAPMA will be a negative amount.

11. There is a claim for the Manitoba investment tax credit (current or carry-back).

12. The taxpayer has requested relief under Article XXIV of the Canada-US Tax Convention in respect of excess foreign tax credits.

13. One of the adjustments in a concurrent series is processed using Transaction Code 5; all adjustments in the series must be processed using Transaction Code 5, except for certain cases. Refer to TOM 1913 for the procedures.

14. A reassessment in excess of 20 field changes.

15. A return that will be statute-barred in 30 days or less and no waiver has been filed.

Note: This is for internal adjustments only.

16. An adjustment to reduce a claim for foreign taxes paid due to an adjustment made by a country other than Canada.

17. Reassessment to a tax where a cancellation of interest has previously occurred.

18. Where the issue involves a tax deducted transfer to Quebec and a transfer was previously allowed in respect of a TCA or a transaction 5 reassessment (memo field 438/695 cannot be used to effect the transfer; a DC224 is required).

19. T1 returns that are not updated on TAPMA (that is, subsection 70(2) Rights and things returns).

20. A reassessment involving years off TAPMA.

21. The taxpayer is requesting an adjustment to contribute to CPP based on self-employed earnings without having to revoke a previous election not to pay into the plan.

22. Reassessment to a tax year in which a remission order was previously granted.

Note: Transaction Code 5 is not required if a remission order on Ontario Tax Credit was granted by initial processing. This can be identified by a remission order transaction shown on Option N.5 and the remission order indicator (Field 7932) is not updated on Option C.

23. Reduction of an omission or negligence penalty or a change from negligence penalty to an omission penalty under the taxpayer relief legislation.

24. Reassessment involving a capital gains election late filing penalty.

25. A request processed under voluntary disclosure.

26. An adjustment is requested under taxpayer relief that has an impact on another tax year in which a debit is created.

27. A 163(2) penalty is being applied and the taxpayer is being penalized for the difference in the previous and revised Canada child tax benefit received by the taxpayer's spouse or common-law partner. For more information, go to TOM 19(15) 6.

28. A 163(2) penalty is being applied and the taxpayer is being penalized for the difference in the previous and revised Canada child tax benefit and/or GST/HST credit received by the taxpayer's spouse or common-law partner. For more information, go to TOM 19(15) 6.

Adjustments requiring transaction code 4 processing

Note: If a reassessment was processed using transaction code 4, any subsequent reassessment must be processed using transaction code 4 or 5.

1. Separate foreign business tax credit calculations are required for foreign taxes paid to four or more countries.

2. Separate foreign non-business tax credit calculations are required for foreign taxes paid to four or more countries.

3. Section 119 (election to average for farmers and fishers) has been or is being applied unless the return was processed TCA, in which case a transaction code 5 is required.

4. A gross negligence penalty under subsection 163(2) of the ITA is being applied and the taxpayer made an election under section 119 (election to average for farmers and fishers).

5. A gross negligence penalty under subsection 163(2) of the ITA is being applied and an adjustment is also being made to:

• dividends from taxable Canadian corporations;

• tax adjustments;

• foreign income;

• foreign tax paid;

• overseas employment tax credit.

6. A gross negligence penalty under subsection 163(2) of the ITA is being applied on elective income included in the adjustment as a tax adjustment.

7. A gross negligence penalty under subsection 163(2) of the ITA is being applied and there is also a change to the taxing province.

8. A gross negligence penalty under subsection 163(2) of the ITA is being applied and a forward averaging election or withdrawal is present on the return.

9. A gross negligence penalty under subsection 163(2) of the ITA previously applied is being reduced.

10. The return is for 1995 and there is an Alberta, Saskatchewan, or British Columbia royal tax rebate or a Manitoba mineral tax rebate.

11. The adjustment is to allow an ITAR 40 election or an ITAR 40 election was previously allowed:

• another tax adjustment is involved;

• the return is for a beneficiary and the tax adjustment must be calculated on the prior year tax data of the deceased; or

• the taxpayer is bankrupt in the year or one of the affected years.

Note: If the criteria shown in number 11 do not apply and the adjustment does not otherwise require a transaction code 4 or 5, process the adjustment as a transaction Code 2.

12. Where the tax year in which the investment tax credit was acquired is part of a concurrent series and an adjustment is being made to carry-back the investment tax credit to a prior year in the series.

13. The refundable Quebec abatement (Field 440) must be reverted to the taxpayer's original figures.

14. Write-off of minor balances.

15. Adjustment to a return with a negative tax resulting from federal and/or British Columbia mining reclamation trust tax credit.

A-11.2.12 Form T99A, T2 tax calculation information

Many related forms are discussed in this appendix and must be taken into account to calculate T2 reassessments on Form T99A and to update the corporation’s file. For forms available on InfoZone, go to Forms and publications.

Form T99M, T2/T1/T3 supplementary tax calculation information, was eliminated in April 2013 and is no longer needed to complete Form T99A, which has been revised to reflect eliminated Form T99M.

Tax calculation information T2 reassessments

In preparing Form T99A, ensure that the information used is based on amounts as originally assessed or as revised by the latest reassessment.

Identification area

• Auditor identification information – Enter the auditor identification information:

Auditor’s name;

TSO identifier;

Section identifier;

Group and unit identifier;

Auditor’s telephone number; and

Date that Form T99A is completed.

• Corporation identification information – Enter the corporation identification information:

Name of corporation;

Taxation year (fiscal period start and end); and

Enter the mailing address if the mailing address is different from the head office address (refer to amalgamated corporations in the case of a corporation where there has been an amalgamation).

• Corporation type – Enter one of the following codes (type of corporation that is changed), if changed:

Code 1 – Canadian-controlled private corporation;

Code 2 – Other private corporation;

Code 3 – Public corporation;

Code 4 – Corporation controlled by a public corporation; or

Code 5 – Other corporation.

A change of corporation type may bring significant tax consequences. If the type of corporation changed during the tax year, state the effective date of the change and the corporation type on a previously filed return in Area N.

• Late filing penalty code - Where the return is subject to a penalty, enter Code 1.

Where a penalty was erroneously assessed and the penalty is to be cancelled, enter Code 2, otherwise, leave blank.

• Business number;
• AIMS file number;
• Statute-barred date – Enter the statute-barred date; and
• Waiver of interest – Enter waiving period.

Areas A to M

Tick the "Yes" boxes in Areas A to M if an item has been changed or has been affected by a change. For example, if taxable income is being revised and this change affects the small business deduction, tick the "Yes" box in Area E. Then, enter the revised amount on the applicable revised schedule.

If there is no change to the amount originally claimed by the taxpayer or the amount previously assessed, do not tick the "Yes" box and leave the data field blank.

Area A – Multiple jurisdictions

The audit of the provincial income allocation is necessary to ensure the interests of the agreeing provinces (all provinces except T2 – Alberta and Quebec, T1 – Quebec) are protected. For more information, go to Income Tax Audit Manual, Chapter 12.14.0, Multiple jurisdictions and allocation of income.

Auditors should be concerned about allocations as total taxes may not change but the allocation of taxes to particular provinces may be affected. In addition, some provinces use the provincial income allocation formula for the determination of their capital taxes and HST allocations, making an accurate determination even more important to the agreeing provinces. If taxable income was allocated to more than one jurisdiction on a previous assessment or reassessment, Form T2SCH5, Schedule 5, Tax calculation supplementary – Corporations, will be in the file.

Where the jurisdiction has changed from a multiple to a single jurisdiction, tick the "Yes" box and enter the name of the new jurisdiction.

Where a single jurisdiction has changed to a new single jurisdiction or to multiple jurisdictions (MJ), tick the "Yes" box and enter the name of the new jurisdiction or MJ. If a single jurisdiction has changed to MJ, complete Form T2SCH5 and attach it to Form T99A.

Where there are changes to multiple jurisdictions, tick the "Yes" box and complete Form T2SCH5 and attach it to Form T99A.

Area B – Functional currency

For tax years that start on or after December 14, 2007, corporations resident in Canada throughout the tax year can elect to report in a functional currency, except for:

• investment corporations;
• mortgage investment corporations; and
• mutual fund corporations.

A functional currency is a currency of a country other than Canada that is:

• a qualifying currency (at time of writing, the British pound, the euro, the Australian and the U.S. dollar); and
• the primary currency in which the taxpayer maintains its records and books of account for financial reporting purposes for the tax year.

Form T1296, Election, or Revocation of an Election, to report in a functional currency, must be filed to elect to report in a functional currency.

If an election was made under section 261, tick the "Yes" box and indicate the functional currency used from line 079 of the T2 return:

01 – United States dollar (USD);

02 – Great Britain pound sterling (GBPS);

03 – Australian dollar (AUD); or

04 – European Monetary Union (EURO).

Even if corporations elect to report in a functional currency, they still have to complete lines 840 and 898 of the T2 corporation income tax return in Canadian currency. They cannot change a functional currency once an election is made. If corporations cease to qualify as a functional currency reporter, they must revert to determining their Canadian tax results in Canadian dollars, and cannot make the election again.

Area C – Changes in investment income and income from an active business

Enter revised net income for tax purposes according to Form T7W-C, Explanation of changes on reassessment.

Deduct these items from revised net income:

• Taxable capital gains minus allowable capital losses;
• Dividends deductible from income, Income Tax Act sections 112 and 113, and subsection 138(6);
• Property income minus property losses;
• Property income from an interest in a trust;
• Foreign business income;
• Income from a specified investment business; and
• Income from a personal service business.

The resulting amount is the total income from active business to enter on Form T99A.

Area D – Calculation of taxable income – Loss carry-back

Initial carry-back of losses from subsequent year

Enter the fiscal period end (FPE) of the subsequent year and effective interest date (EID).

Increase in the initial carry-back from subsequent year

Enter the FPE of the subsequent year and EID. The increase will be considered as a separate payment with its own EID if the taxpayer has applied the amount when filing.

Determination of Effective Interest Date (EID)

The rules for determining the EID vary according to the FPE of the tax year in which the loss or tax credit being carried back arose.

The EID is 30 days after the latest of four (4) dates described in paragraph 161(7)(b) of the ITA:

(i) the first day immediately following that subsequent taxation year;

(ii) the day on which the taxpayer's or the taxpayer's legal representative's return of income for that subsequent taxation year was filed;

(iii) where an amended return of the taxpayer's income for the year or a prescribed form amending the taxpayer's return of income for the year was filed in accordance with subsection 49(4) or 152(6) or paragraph 164(6)(e), the day on which the amended return or prescribed form was filed; and

(iv) where, as a consequence of a request in writing, the Minister reassessed the taxpayer's tax for the year to take into account the deduction or exclusion, the day on which the request was made.

Area E– Small business deduction (SBD)

Corporations that were Canadian-controlled private corporations (CCPCs) throughout the full taxation year may be entitled to claim a reduction. Where two or more CCPCs are associated with one another, the annual business limit must be allocated among them. If associated, enter the amount allocated in Form T2SCH23. For more information, go to Form T2SCH23, Schedule 23, Agreement Among Associated Canadian-Controlled Private Corporations to Allocate the Business Limit.

Effective January 1, 2008 the SBD rate is 17%. The rate is prorated for tax years that straddle December 31, 2007.

The SBD available is 17% of the least of the:

• income from active business carried on in Canada
• business limit
• taxable income
• reduced business limit

Active business income

Enter the amount of active business income according to Form T7W-C. The corporation calculates this amount on Form T2SCH7, Schedule 7, Aggregate Investment Income and Active Business Income.

Active business income is any income earned from a business, including any income incidental to the business but does not include income from a specified investment business or from a personal services business.

For a complete definition of active business income, see paragraphs 4 to 8 in Income Tax Interpretation Bulletin IT73R6, The Small Business Deduction. Paragraph 10 of IT73R6 explains the meaning of “carried on in Canada”.

Business limit for the year

Enter the amount of business limit according to Form T7W-C.

If a corporation is not associated with any other corporation, their business limit for the purposes of claiming an SBD is:

• $200,000 in 2002 and previous years
• $225,000 in 2003
• $250,000 in 2004
• $300,000 in 2005 and 2006
• $400,000 in 2007 and 2008
• $500,000 in 2009

Note: The business limit will be prorated for taxation years that are not calendar years.

CCPCs that are associated with other CCPCs must file Form T2SCH23, Schedule 23, Agreement Among Associated Canadian-Controlled Private Corporations to Allocate the Business Limit. For instructions, see Schedule 23 in Chapter 2 of Tax Guide T4012, T2 Corporation - Income Tax Guide.

Associated corporations can elect not to be associated for the purposes of the SBD by filing Form T2SCH28, Schedule 28, Election not to be Associated Through a Third Corporation. For instructions, see Schedule 28 in Chapter 2 of Tax Guide T4012, T2 Corporation - Income Tax Guide.

Large CCPCs that have taxable capital employed in Canada of $15 million or more do not qualify for the SBD:

• For CCPCs with taxable capital employed in Canada between $10 million and $15 million in the preceding taxation year, the business limit is reduced on a straight-line basis.
• Associated groups of CCPCs with combined taxable capital employed in Canada of more than $10 million will have a reduced business limit.

For the formula to calculate a large CCPC's reduced business limit, see Line 425 in Chapter 4 of Tax Guide T4012, T2 Corporation - Income Tax Guide.

Taxable income

Write in the amount of taxable income for the purposes of calculating the SBD.

Area F – Manufacturing and processing profits deduction

Form T2SCH27, Schedule 27, Calculation of Canadian Manufacturing and Processing Profits Deduction

Enter the revised Canadian manufacturing and processing profits.

Income that is eligible for the small business deduction is not eligible for the manufacturing and processing profits deduction.

Give the details (by preparing a revised schedule) for the revised calculation of manufacturing and processing profits. If the net income of the corporation is changed, the manufacturing and processing profits should be re-calculated and shown on T99A.

Area G – Part IV tax (private and subject corporation at any time during the year)

When the corporation was a private or subject corporation at any time in the tax year, tick the "Yes" box and enter the revised amount of taxable dividends received that is subject to Part IV tax (subsection 186(1) of the ITA) in 1 of Area G.

Enter the revised amount of non-capital loss and/or revised farm loss claimed or to be claimed for purposes of Part IV tax in 2 of Area G.

If losses are applied from a subsequent year, enter the FPE and EID (See Area D).

Area H – Dividend refund

When the corporation was a private or subject corporation at the end of the tax year, enter the amount of taxable dividends paid in the tax year.

Area I – Surtax credit (applicable to taxation years 2006-2008)

Enter Part 1.3 tax payable for the year.

From above, deduct the following:

• Surtax credit: current year;
• Carry-forward from preceding years; and
• Carry-back from subsequent years.

Enter the balance on total surtax credit (not to exceed Part 1.3 tax payable less Part 1.3 tax credit utilized before 1992).

For more information, go to Form T2SCH37, Schedule 37, Calculation of Unused Surtax Credit.

NOTE: Part I.3 tax is repealed for taxation years that begin after 2005 but remains relevant to calculate the unused surtax credit for years 2006 – 2008. After 2008, the unused surtax credits cannot be carried back. However, the surtax credit can also be applied against Part VI tax until 2015.

Area J – Federal investment tax credit (subsection 127(5) of the ITA)

If federal investment tax credit applies, complete Form T2SCH31, Schedule 31, Investment Tax Credit – Corporations, and attach to Form T99A.

Follow the detailed instructions included with the form.

Area K – Section 163 of the ITA penalties

The auditor will provide an analysis of the total income subject to a penalty by type:

• Active business income or non-qualifying business income;
• Part IV Dividends;
• Canadian investment income;
• Foreign income from:
  • Business income; and
  • Non-business income.
• Other income.

When the active business income includes adjustments to Canadian manufacturing and processing profits or taxable production profits from mineral resources or gas & oil wells, provide a further analysis of the active business income under Area N Special instructions.

Section of federal act

Enter the applicable section.

Province and section of provincial act

Enter, where applicable, the section of the provincial and territorial act under which the penalty is being levied and the name of the province and territory. For more information, go to:

• 28.3.8, Provincial and territorial income tax provisions regarding repeated failure to report amounts; and
• 28.4.20, Provincial and territorial income tax provisions regarding gross negligence penalties.

Additional tax deductions

Enter the changes to the additional tax deductions or credits related to the penalized income added on reassessment.

When a penalty was levied on a previous reassessment and additional tax deductions were allowed, those tax deductions should be included in the additional tax deductions applied on the latest reassessment.

Non-penalized adjustments

"Non-penalized adjustments" box – if one of the three items was ticked, the lower base tax will be re-calculated excluding the particular item.

A ticked Yes box means that deductions or credits were claimed in error by the corporation on initial assessment or the latest previous assessment. Tick the identified adjustments not subject to penalty because of the nature of the item or amounts. This will cause the tax calculation unit to undertake a lower base tax computation excluding these items.

For example, if the "small business deduction" box is ticked, the lower base tax will be computed without the benefit of the small business deduction. Since this box will be completed in a situation where the particular item is being disallowed for reasons not amounting to gross negligence, the result will be a reduced penalty under subsection 163(2) and/or 163(1).

For more information, go to Chapter 28.0, Penalties.

Area L – Appeal

Tick "Yes" box, if the file is under a Notice of Objection or under Appeal.

Area M – Other tax credits

If there are changes to provincial or territorial tax credits or rebates, tick the "Yes" box and complete Form T2SCH5, Schedule 5, Tax Calculation Supplementary - Corporations, and attach it to Form T99A.

If there are changes to federal foreign and/or federal logging tax credits, tick the "Yes" box, and complete Form T2SCH21, Schedule 21, Federal and Provincial or Territorial Foreign Income Tax Credits and Federal Logging Tax Credit, and attach it to Form T99A.

Area N – Special instructions

Special taxes

Non-Canadian corporations carrying on business in Canada – Provide the amount of Part XIV tax if applicable. AIMS will pre-calculate federal Part I tax and provincial tax at the auditor’s request.

Tax credits

Provide details of Part XIII tax and non-resident tax deductions supported by NR4 slips.

Provide the amount of patronage dividend tax deductions under subsection 135(3) of the ITA which is supported by a T4A slip, Statement of Pension, Retirement, Annuity, and Other Income.

Specialty corporations

Investment corporation (public corporation)

• Provide the amount of the investment corporation deduction, if applicable.

A Canadian public corporation that is an investment corporation, as defined in subsection 130(3), can claim a deduction from Part I tax that the corporation would otherwise have to pay. This deduction is equal to 20% of the taxable income for the year that is more than the taxed capital gains for the year.

• Provide the amount of the "taxed capital gains," if applicable.

Mutual fund corporation (public corporation)

• If the mutual fund corporation qualifies as an investment corporation, provide the investment corporation deduction amount as outlined previously for investment corporations.
• Provide the amount of taxed capital gains.
• If the corporation has redeemed any of its shares in the year, enter the amount of capital gains redemptions determined by the formula under subsection 131(6) of the ITA, and attach the calculation worksheet to T99A.

Non-resident-owned investment corporation

• If applicable, provide the amount of the net capital gains on taxable Canadian property.
• Provide the amount of the allowable refund, if the non-resident-owned investment corporation has paid a dividend in the year. The allowable refund will be calculated in accordance with subsection 133(8) of the ITA.

Cooperative corporation

• Provide the amounts of taxable dividends paid in the year for tax years; and
• Note the amount of the net taxable gains.

Credit unions

• If applicable, provide the amount of taxable dividends paid in the year, and the additional deduction from tax otherwise payable under Part I as calculated under subsection 137(3) of the ITA.

General insurance corporation

State the type of corporation in Area N. Delete any dividends previously shown in Area H of T99A if a corporation is an insurance corporation.

Note: An insurance corporation, as defined under subsection 248(1), is not subject to Part IV tax on taxable dividends pursuant to paragraph 186.1(b) of the ITA.

Part II tax

Part II tax (Tobacco Manufacturers’ Surtax) may become payable as the result of audit issuing reassessments. Every corporation shall pay a tax under this Part for each taxation year equal to 50% of the corporation's Part I tax on tobacco manufacturing profits for the year.

Review each reassessment separately to determine if any Part II tax is payable as it is not automatic for a reassessment to trigger Part II tax. The auditor must, in addition to advising AIMS, inform the taxpayer that Part II tax is payable as the result of the reassessment.

Waiver

If a "Waiver" was obtained for a particular year, it should be indicated on top of the T99A for that year or in Area N of this form.

General instructions

• Provide the taxable amounts for elective sections (for example, CCA recapture) and attach the calculation worksheet or a revised schedule (that is, Form T2SCH8, Schedule 8) to Form T99A. It will be the responsibility of the auditor to ensure that all information required from prior years is attached when the file is forwarded to the AIMS unit.
• Advise the AIMS unit of any change in the type of the corporation when it is different than indicated on page 1 of the T2 return.
• Taxable dividends received under subsection 113(2) of the ITA will be noted under Area N.
• If there is a "NIL Notice of Reassessment to be issued," note it in Area N.
• Loss applications of subsequent years – To enable accurate calculation of the late filing penalty and interest calculations, provide the amount of any losses being applied from a subsequent year.
• All files originating from Appeals should show "Appeals" in Area N.
• If there is a request to transfer tax refunds, provide the amount and to whom the amount should be transferred.
• Where the return is the first return of a newly amalgamated corporation or that of a parent corporation for its first tax year after winding-up a wholly-owned subsidiary, provide the date of the amalgamation or winding-up, and the names and account numbers of the predecessor or subsidiary corporations.

Note: For amalgamations and wind-ups, both predecessor and successor corporation returns have to be sent to the Tax Cal unit together, whether there are changes to the returns or not (re: carry-over of balances).

• If changes must be made, but no reassessment is issued, (for example, if taxes are involved in statute-barred year), prepare Form T99A to update data, and also enter a notation in Area N: For update purposes only.
• CORTAX printout – Whenever an adjustment is made involving a carry forward from another year, such as a capital or non-capital loss or investment tax credit, obtain a printout to verify the information in the system. Include only the printout affecting the proposed adjustments.
• Provide an Appeals case number and Taxpayer Relief Registry entry number regarding the Proactive Taxpayer Relief for the processor in Area N, if applicable.

A-11.2.13 Form T718, Memorandum to Collections Section – Under review

Stall code procedures – Form T718

The on-line CINDAC stall code system and procedures relative to the principal users of this system is described below.

Automated on-line CINDAC stall code procedure

The first phase of a fully automated on-line CINDAC stall code procedure was scheduled to become available in mid-February 1985, after Year End Conversion. Access instructions and responses are contained in TOM 9530.

This facility requires the use of user identification and password through the RAPID IBM System, which enables employees to set or delete a stall code on a CINDAC account, as well as issue an appropriate acknowledgement to the taxpayer. Each TSO, TC, and Headquarter Division must allocate, through their security administrator, sufficient passwords and user identification to all employees who usually have contact with taxpayers.

The benefits of this procedure are:

• Paper transcripts T718A, T718B, T502 Special and DC 208, for stall codes only, are no longer required to be completed and processed.
• Immediate notification and correction of either invalid account numbers or preparation errors.
• Stall codes can now be set on accounts in Tax Services Office Request status and messages are produced to the TSO whenever the stall code is deleted.
• Assistance with follow up lists as the area resolving the matter is identified by an element description and this data will be combined with information available from either the reassessment program (RAP) Suppress data or T1 Charge Out system.

Employees in a TSO, TC, or HQ with proper password authority enter the stall code by:

• Accessing the RAPID Screen format.
• Keying in the taxpayer's account number.
• Keying 1 in the Action Code, to set the stall code.
• Keying 1 in “Send Acknowledgment,” if an Acknowledgment is to be issued (from CINDAC).
• Keying in the applicable Element legend number to identify where the matter is to be resolved.
• Pressing Enter to transmit the keyed data that the RAPID system will verify for acceptability. If the data is not acceptable, any errors can be corrected immediately and the data is entered. Unacceptable data is highlighted on the terminal's screen.

The taxpayer's name and city of residence are displayed at the bottom of the screen. This serves as a confirmation of the correct taxpayer and that the input has been accepted. This feature also provides assurance that the stall code will be set on the correct account. Inputting a delete immediately in the same cycle will not correct the error. Corrections can only be made in the subsequent cycle run. If the wrong Element was input, re-key and press Enter immediately.

As a result of the "Set" request, the CINDAC System will on the next cycle:

• Issue an acknowledgment to the taxpayer, if requested and applicable to the "Element" indicated (that is, None if for Taxroll Tracing).
• Set a Stall Code on the account if there is a debit arrears balance, regardless of status. "STALL CODE O/S" will appear in the upper part of printouts and RAPID displays of the CINDAC Account.
• Post a transaction "Stall Code (Element)" on the CINDAC account. Stall code element(s) are:
  • Minister's Mail;
  • Appeals;
  • Audit;
  • Taxroll Tracing;
  • TC-Assessing;
  • Revenue Collections;
  • Accounts; and
  • Other.
• Produce a message printout to advise TSO Revenue Collections that a Stall Code has been set on an account TSO Request status.
• Put out Follow-Up lists at prescribed intervals, on outstanding Stall Codes, using the "Element" Identification in the transaction area, along with data from either the reassessment program (RAP) suppress data or the T1 online charge out system. This information will indicate the TSO/TC Work Section, which may be processing an adjustment or have the T1 Return or both.

When there is no adjustment or the matter is resolved, other than by a reassessment, the stall code will be deleted by accessing the On-Line System and:

• Keying the taxpayer's account number.
• Keying 2 in the Action Code to Delete.
• Press Enter to transmit this data.
• The taxpayer's Name and City of residence will appear at the bottom of the screen. This confirms the taxpayer and that the input has been accepted.
• The system will verify if the transaction is acceptable or not. If not accepted, any errors can be corrected immediately and the data retransmitted.

As a result of this Delete request, the CINDAC System will on the next cycle:

• Delete the stall code on the account. stall code O/S will no longer appear on either printouts or RAPID displays of the CINDAC account.
• Post a transaction stall code deleted on the CINDAC account.
• Produce a message printout to advise TSO Collections that the stall code has been deleted on an account in TSO Request status.

For details on the use of RAPID system, refer to TOM 95 Option L.5.

Stall code follow-up lists

Stall Code follow-up lists will be issued to both TSOs and TCs based on the Element registered in the CINDAC Stall Code transaction. Accounts and TC Assessing Elements will be listed out to TCs and the remaining elements to the TSOs.

Listings will be sorted so that all similar Elements are grouped together and in alpha sort by taxpayer surname. The lists will be produced separately for accounts with arrears balances within Minor Balance limits and balances greater than the Minor Balance limit. Listing dates will be February 28, April 30, June 30, August 31, October 31, and December 31.

Accounts with stall codes outstanding will be listed initially 60 days after the stall code is set, on the immediate subsequent first listing date and then 60 days later on the second listing. Where an account's arrears balance is within Minor Balance limits and the stall code is still outstanding 60 days after its' second listing, the stall code will be automatically deleted and the account's status made Minor Balance, except for Appeals Element stall codes. Accounts with Appeals Element stall codes will continue to be listed until the stall is Deleted through RAPID. When the arrears balance is greater than the Minor Balance limit and the account is in a DCR status with a stall code outstanding 60 days after the second listing, the account status will be made TSOR (TSO Request).

Any CINDAC account in TSOR status with a stall code outstanding will continue to be listed on the Second Follow-Up lists until the code is deleted. It is important therefore, that whenever the matter in question is resolved by other than the reassessment program (RAP) transaction, with exception of Appeals Element stall codes, that the code be deleted immediately. Otherwise, the stall code will remain and the account will continue to appear on the follow-up lists.

Input of an Intercept Option Code "6" will cause a stall code to be set on a CINDAC account, if there is an arrears balance outstanding and will be recorded as "TC-Assessing." Any accounts on which a stall code was previously set by a T718A, will be recorded as "OTHER" on the lists.

In addition to Account Number, Name, City/Province, Status and Balance, four new features have been incorporated into the lists.

• SET BY – The 2 digit TSO or TC Code of the originating Office of the Stall Code transaction most recently posted to the account. HO will be identified as 29.
• DATE – The day, month, year when the most recent stall code transaction was set.
• RAPCD – "C" indicates that the T1 return is presently charged out. "R" indicates that a reassessment may be pending. Accessing the T1 On-line Charge-out will provide more detail.
• ELEMENT – This information replaces the former "REASON." It is obtained when the stall code is set and reflects where the stall should be resolved.

If additional information is required access TAPMA-IDENT (RAP-Suppress), or leave blank if not applicable. This data is provided so that the list reviewer may determine if the account is the object of an action by another section and provides a contact name.

Form T718, Memorandum to Collections Section

With the implementation of the Automated CINDAC stall code System transcripts T718A and T718B have become obsolete. This form will now have limited uses with regard to individual taxpayer's CINDAC accounts and will be used predominantly for CORPAC and Sub-Ledger accounts.

Boxes have been included to identify:

• Minister's Mail received;
• Request for Adjustment received;
• Notice of Objection received;
• Notice of Appeal received; and
• $10,000 + – This box will be ticked by Appeals Branch in the case of a Notice of Objection or Appeal, when the arrears balance outstanding is $10,000 or greater, so that the Appeals Section screener will determine its priority and assign the file immediately.

Form T718 is a three-page, carbon-sensitive form. The distribution is self-evident. The Possible Decrease $ amount can only be accurately determined when an adjustment is prepared and will be indicated on copies 2 and 3.

The Notice of Confirmation date and Tax Court of Canada (TCC)/Federal Court of Appeal (FCA) decision date relate to Notices of Objection or Appeal and will be inserted by the Appeals Section. These dates are required by Collections because legal action to collect amounts in dispute will be delayed 90 days after the CRA has formally responded to the taxpayer's objection. If the taxpayer appeals the CRA's response to the courts, collection proceedings will be further delayed until a court renders its decision.

Preparation and distribution

CORPAC, PAYDAC or Sub-Ledger Accounts

The memorandum will be completed at the:

• Commissioner's Office for Minister's Mail;
• Audit Section or T2 Assessing for Request for adjustment on Corporations;
• Source Deductions Review and Control for Request for Adjustment on PAYDAC Accounts;
• Accounts Sections for Request for Adjustments on Sub-Ledger Accounts; and
• Appeals Branch for Notices of Objection or Appeal.

Copy 1 will be detached and forwarded to the applicable TSO Revenue Collections Section. Copies 2 and 3 will remain with the correspondence, request or notice.

Copy 2 will be completed and forwarded to Revenue Collections:

• By the Commissioner's Office when they are advised that the reply to the taxpayer has been signed and released.
• By Audit Section, or T2 Assessing, or Accounts, or Source Deductions' Review and Control to advise that there is either No Adjustment, or an adjustment is prepared and the Possible Decrease.
• By the TSO or TC Appeals Section, in the case of a Notice of Objection to provide a Notice of Confirmation date for upholding or adjusting the assessment or reassessment. Legal Collection Action can resume 90 days later.
• By the TSO or TC Appeals Section, in the case of a Notice of Appeal to provide the Decision Date from the Tax Court or Federal Court.

CINDAC Accounts

Appeals will complete the memorandum when a Notice of Objection or Appeal is received (the stall code will be set through the automated CINDAC System). Copy 1 will be detached and forwarded to the appropriate Revenue Collection Section. Copies 2 and 3 will remain with the Notice of Objection or Appeal. In the case of a Notice of Objection, the TSO or TC Appeals Section will provide a Notice of Confirmation date on Copy 2, when the assessment or reassessment is upheld or adjusted. For a Notice of Appeal, they will indicate the Decision Date from the Tax Court of Canada or the Federal Court of Appeal. As a result of either of the foregoing situations, Revenue Collections can delete the CINDAC stall code and proceed with collection action.

Assessing, or Audit will complete Copy 2, when an adjustment is prepared for an individual, whose CINDAC Account is in TSO Request Status, to advise Revenue Collections of the Decrease amount so that action on the remaining arrears balance can resume. Copy 1 will be destroyed and Copy 3 can be retained for their records. It is not necessary to complete this form when the account is not TSO Request or there is no adjustment. If there is no adjustment Assessing or Audit should delete the stall code, since a reassessment program (RAP) Adjustment will delete it automatically.

Accounts will complete Copy 2 when an adjustment or transfer is prepared on a CINDAC account in TSO Request status to inform Revenue Collections of the Decrease amount.

A-11.2.14 AIMS information

Closing a file

All files in a case should be processed as a package for ease in the final review and recording of results. However, in some situations it may be necessary or preferable to process a return or a file before the remainder of the file or the case (e.g. one return in a file is nearing a statute-barred date, or a secondary file is ready for processing but the principal file will not be ready for some time). In these situations, consider the guidelines that follow:

• If one return is nearing a statute-barred date, process all returns in that file at the same time if unable to obtain a waiver. If not practical, control the processing of the single return by making it a separate Secondary file, or by maintaining an alternate method, such as using the Comments area of Screen 4.

If a secondary file is processed:

• Add it to the case by selecting Screen 2: Add A File (Option F6), and note the new File No. Ensure that the information entered only relates to the single return processed (e.g. Gross Income, ITC, Audit Period, Statute-Barred Dates, Waiver). Then, select Screen 5: Update File Results (Option F7) and enter the information required to complete the new file.
• Update the original inventory file by selecting Screen 2: Update File (Option F7). Ensure that the information to reflect the remaining returns is revised (e.g. Audit Period, Statute-Barred Date).
• Remember that there is more than one file when finalizing the case.

If a secondary file is not initiated:

• When processing the remaining returns at a later date, include the priority year in the Years to be Reassessed fields when completing Screen 5.
• Include the results in the Code and Amount fields at the bottom of this screen.
• If all returns associated with a "fast-track" or secondary file are ready for processing substantially in advance of the principal file, complete Screen 5 to remove it from inventory. However, until the case is either complete or in error status, a completed file will still be included in inventory reports and assigned Status Code 9.
• If an Audit case has been referred to and subsequently accepted by Enforcement, the referring auditor is not to complete the audit results Screen as Enforcement will do so when issuing the civil reassessments. AIMS will obtain certain information from the Supp (SI) to indicate that the Audit portion of the case is finished for purposes of recording results. For more information, go to10.11.8, Referrals to the Enforcement Division.

A case cannot be closed with zero hours, except for Program 71, SR & ED non-refundable claims, against which only science hours may be charged.

A file cannot be closed if an attached Supp is outstanding. This process does not apply if:

• A Supp (TA) is attached to a T file, because it is a different principal file, or
• A Supp (SI) is involved, because the civil activity (Screen 5) is completed after the criminal activity:
  • the date File referred to Justice is present and there is an entry in # Years and Tax recommended for Justice;
  • the date Supp completed in stage 3 and SI Supp completion date is present with a completion type of 12, 14, or 21;
  • the date of civil reassessment is present; or
  • the status code is either 04 (down-screened) or 09 (completed).

Function keys

AIMS uses standard function keys in addition to the Enter key to generate certain actions; these function keys are standard throughout AIMS. Function keys that are valid for a particular screen are displayed on the bottom line of that screen; all other function keys are invalid and will produce no action. If display space does not permit, the CLEAR key reference is not shown; however, the function is still valid.

The list that follows, details the function keys used within AIMS (note that these keys are different when working in Platinum):

Order of keying

The following table is a summary of the required order of keying depending upon the various actions available; remember to note the new number(s) generated when adding a case, file, or Supp (App)/(Val)/(TA)/(Int):

Screen 5 – Recording Audit Results and Making Entries

When making an entry in screen 5:

• Enter amounts in dollars only. If an adjustment exceeds nine digits (i.e. is $1 billion or over), enter 9s to completely fill the amount field. It is not necessary to fill all spaces.
• You must use a + or – sign for each code. The + sign indicates that taxable income or tax payable will be increased; the – sign indicates a decrease.
• An entry is not required in every field; entries are required only to record each applicable code.
• The order in which the fields are completed and the codes listed is not important; however, use each code only once.
• To revise or delete a code, sign or amount, use the EOF or Delete key, or type over the existing entry.
• If there are insufficient fields to record all applicable codes, use the priority indicated below. If there are insufficient fields within each grouping, use the codes having the greatest impact on tax results (+ or –).

Check-digit

Code 999 is hard-coded on the screen and represents a check-digit to verify the accuracy of the entry of the other reason codes. AIMS will also calculate this amount and advise of an entry error.

If File Concurrence is greater than 0 (i.e. a change file), the 999 amount must equal the net total for all other Reason Codes.

Three-part entry

If an entry in this area is made, the file must have all three of the following components:

• A valid reason code;
• A sign + or –; and
• An amount.

Results Missing

If there is a valid entry in "Years to be Reassessed," there must be at least one Reason Code other than 999.

Incompatible Concurrence and Reason Codes

If File Concurrence = 0 (i.e. a no-change file), no entry has to be made in any Reason Code except codes 288, 407, 647, 901where applicable.

If File Concurrence is greater than 0 (i.e. a change file), there must be at least one Reason Code other than 999.

Supp Value Change

If a value change has been recorded on a Supp as a result of a referral on the file, certain reason codes will be inserted in this area by AIMS as a reminder. Enter the amount related to each code and delete the others. If no codes are applicable, delete them all by using the EOF key, do not enter + 0 for these reason codes. This applies to the following referrals:

Penalty 234 or 289

With Penalty Code 3, an entry for Reason Code 234 or 289 must be used.

If Reason Code 234 or 289 is used, it means that a penalty has been applied; consequently, Penalty Code must be either 3 or 4.

Initial Assessment 274 or 299

If there is a valid entry in Years to be Initially Assessed, the Reason Code 274 or 299 must be used.

If the Reason Code 274 is used, the amount must not be greater than the amount for Reason Code 001 applicable to the initially assessed year.

The use of Reason Code 274 or 299 means that there is an initial assessment; consequently Years to be Initially Assessed must contain at least one valid entry.

Tax Expected – 001, 101, 111, 299

A valid entry in Federal Tax Expected must use at least one of the Reason Codes – 001, 101, 111, or 299.

With the use of one of these four Reason Codes, there must also be an amount in Federal Tax Expected.

Transfer to Enforcement 248 or 298

If a case has been referred to and accepted by Enforcement, this screen is completed by Enforcement when issuing the civil reassessment. Consequently, reason codes 248 and 298 are no longer valid codes for data entry; the amount for code 298 will be system-generated for reporting purposes.

Reason Codes for Recording Audit Results

For details, see the Computerized Coding System (CCS) Manual, or T20ST Area ‘D' Coding System training course manual, revised February, 1990.]

YA = years audited/adjusted

SY = subsequent years

A-11.2.15 Instructions for completing Form T287, Priority assessments and reassessments control

The auditor completes three-part Form T287, as follows:

• Statute Barred Date;
• Follow-up Date – Insert date that is ten (10) working days prior to State Barred Date;
• Name of Individual, Corporation, or Trust;
• SIN, corporation number, or Account No.;
• Notice to be issued not later than – Insert last day on which notice may be issued;
• Date of last (Re)Assessment;
• Type of Return;
• Year(s) of return(s);
• Tax Direction – Increase or Decrease;
• ORIGINATED BY, Name, and Tel. No.;
• Reason for Priority; and
• Date in and Date out – Insert date form initiated; and date sent to calculation unit.

A-11.2.16 Permanent document folder and retention period – Under review

For T1 and/or T3

Information to be retained for a period exceeding five years or indefinitely

Documents that have a useful life in excess of five years or considered to have an indefinite life by the originator include:

1. Special elections, agreements, and returns:

2. Letters of authority regarding representatives, covering multiple periods;

3. Net capital losses carried forward;

4. Schedule of non-capital, and/or restricted farm losses;

5. Trust deeds, separation and divorce agreements;

6. Advance income tax rulings;

7. Other rulings and correspondence regarding transactions;

8. Pension plan funding;

9. Transactions with other parties (shareholders, goodwill, etc.);

10. Family court maintenance orders;

11. Legal document regarding custody and control of child;

12. Certificate regarding vow of perpetual poverty;

13. Correspondence regarding election for past services;

14. Revisions to the capital cost of depreciable property or to the adjusted cost base (ACB) of other capital property;

15. Details on the ACB, capital cost, and undepreciated capital cost for the rollover of property on death or by inter vivos transfer;

16. Formal requirement to keep books and records;

17. Basic herd information;

18. Particulars of election under subsection 44(1) exchange of property;

19. Documentation to support Indian Status;

20. Limited Partnership Agreement;

21. Information requested for Determination of Residence;

22. Penalty Reports and advice to taxpayers;

23. Collection documentation relating to problems involving extensive research, or other selected accounts whether or not they have tax outstanding; and

24. Remission order.

Information to be retained for a five year period

25. Special elections, agreements and returns:

Note: *Invalid elections only

26. Net worth statements (no working papers);

27. Audit Reports (no working papers);

28. Waiver on Deductions at Source;

29. Request for refund of instalments;

30. Election to defer taxes payable over time;

31. Rulings cross referenced with T4 File;

32. Change in fiscal year ends;

33. Permission to destroy books and records;

34. Multiple unit residential construction certificates;

35. T3012A Copy 4 of all approved and denied T3012As;

36. TX73 Delinquent action docket for detailed examinations;

37. T980 Office examination/assessing review report;

38. Taxpayer relief provisions;

39. Letters requesting refund be applied to a spouse or common-law partner; and

40. TX21 for which there is no T1 Return.

For T2

Special return file storage

This schedule indicates in which permanent document (PD) folder the following special returns are to be stored and their retention period after they are processed.

Note 1: five years if the form is invalid

A-11.2.17 Form T20, Audit Report

B. TYPE OF BUSINESS:

I) TYPE OF SUPPLIES:

TAXABLE AT 5%:

TAXABLE AT 6%:

TAXABLE AT 7%:

ZERO RATED:

EXEMPT:

I) TYPE OF PAYMENTS: (for Non-Resident audits only)

II) ORGANIZATION:

C. OTHER FILES IN CASE:

PRINCIPAL (P) SECONDARY (S) ASSOCIATED (A) RELATED (R)

D. EXTENT OF AUDIT see T20R2 and/or T20R3 attached

I) RECORDS EXAMINED:

II) TAXPAYER INFORMATION OR DOCUMENTATION REQUESTED BY AUDIT AND NOT PROVIDED BY TAXPAYER/TAXPAYER’S REPRESENTATIVE:

III) NATURE AND EXTENT OF INDIRECT TESTS:

IV) LEADS DEVELOPED:

Penalty Recommendation Report attached

Penalty not proposed (an explanation as to why penalty was not proposed must be provided)

F. TAXPAYER/REGISTRANT’S REPRESENTATIONS

G. TAXPAYER/REGISTRANT’S CONCURRENCE (see E above)

H. REFERRALS (Collections referral attached)

I. MATTERS TO BE FOLLOWED UP

J. OTHER ITEMS

(a) Screeners Comments

General Audit Issues:

(b) Multiple Jurisdictions

(c) Electronic Commerce Audit Specialist (ECAS)

(d) Ambiguities in the law and/or policies

(e) Transactions with Non-Residents/Exports

(f) Advance Rulings

(g) Tax Avoidance

(h) Other Matters

Income Tax Audit Issues:

(i) Notices of Determination/Redetermination

(j) Sections 19 and 19.1

(k) Capital gain vs. income report

K. RECOMMENDATIONS (for Non-Resident audits only)

L. TAXPAYER RELIEF – DELAYS IN FILE (for Non-Resident audits only)

M. TAXPAYER EDUCATION ON NON-RESIDENT FORMS (for Non-Resident audits only)

A-11.2.18 Sample notice of assessment

Appendix removed

A-11.2.19 Sample notice of reassessment

Appendix removed

A-11.2.20 Revenue and deduction codes

Appendix removed

A-11.2.21 Penalty Recommendation Report – Under review

Penalty Recommendation Report

For the imposition of a penalty under subsection 163(2) of the Income Tax Act.

(1) Taxpayer:

Name:

Number:

Tax Years: From To

(2) Address:

(3) Type of business:

(4) Source of lead:

(5) Nature and explanation of adjustments for penalty considerations:

(6) Audit evidence of "knowingly" or "gross negligence":

Provide rationales to responses for (6-a) to (6-l). All statements must be well-documented and supported by facts.

(6-a) Is the adjustment material?

(6-b) Was the taxpayer involved in maintaining the books and records and preparing their returns? If not, who maintained the books and records and prepared their returns?

(6-c) Was the taxpayer knowledgeable in tax matters?

(6-d) Did the taxpayer have sufficient knowledge of their income and expenses?

(6-e) Was the taxpayer aware that a certain degree of care must be taken to prepare their return(s)?

(6-f) Did the taxpayer have prior contact with the Canada Revenue Agency and know the importance of filing return(s)?

(6-g) Has the taxpayer reported similar income or deducted a similar amount in the past?

(6-h) Did the taxpayer examine and sign their return(s)? (If not, why)? For electronically filed returns, which forms did the taxpayer sign? For NETFILE returns, did the taxpayer electronically certify their return(s) were complete and accurate?

(6-i) Did the taxpayer provide proper information to their representative for the preparation of the books and records and/or return(s)?

(6-j) Did the taxpayer keep adequate books and records? If not, did the taxpayer agree in writing to maintain better books and records?

(6-k) Is there an increase in net worth or lifestyle that is not compatible with the taxpayer's reported income?

(6-l) Other considerations:

(7) Taxpayer’s contact and representations:

(8) Description and location of documentary audit evidence:

(9) Conclusion:

Prepared by :

Auditor ___________________________________

Date: _________________

Recommended by :

Team Leader ___________________________________

Date: _________________

Approved by :

Manager or Assistant Director, Audit ___________________________________

Date: _________________

A-11.2.22 Pursuit of Profit Report – Under review

A-11.2.23 Farm Loss Report – Under review

The purpose of the following checklist is to obtain the necessary information to determine the appropriate treatment of farm losses for income tax purposes.

Comments re Specific farm losses checklist items

Number 3: "Details of the capital invested and cash receipts for the farm, for other sources of income, and for other non-income-producing investments, including the personal residence"

• Capital expenditures intended primarily to increase the value of the property must be distinguished from expenditures intended primarily to generate farm income; e.g. expenditures on a residence or landscaping vs. expenditures on a barn and farm equipment.

Number 4: "Details of the time devoted to farming in comparison with the time devoted to other income-producing activities"

• If the taxpayer claims to devote a considerable number of hours a week to the farming business, obtain a breakdown of the hours spent on the major activities to determine whether the time spent is reasonable. If the taxpayer is self-employed, it may also be necessary to verify the time devoted to that business or profession.
• The comparison between the time devoted to the farm and the time devoted to the other principal occupation may be the determining factor as to whether farming is the primary activity.

Number 5: "Extent to which the taxpayer relies or can reasonably expect to rely on farming as a livelihood"

• If the farming business is operated to its full potential, will the income equal employment or business income, or will it be sufficient to maintain the lifestyle to which the taxpayer has become accustomed? To answer these questions:
  • determine the potential farm income and the approximate cost of the current lifestyle; and
  • note the personal consumption, in any, of products from the farm.

Number 6: "Details of the taxpayer's plans to develop the farm and the progress achieved to date"

• Describe the progress in the taxpayer's plan to develop the farm and compare the projected financial performance with that achieved so far in the Audit Report.
• State whether the projected financial performance is reasonable, and the estimated time required in attaining the optimum operational level.
• If developing the farming business involves considerable capital expenditures, determine if financing is required and what other sources of funds are available.

Number 7: "Details of the taxpayer's principal occupation and future prospects"

• If the taxpayer is self-employed or a majority shareholder of a corporation, the auditor should describe the kind of business or profession, provide a brief history of what has been achieved to date, and enumerate the taxpayer's plans.
• If the taxpayer is an employee, the auditor should provide a brief description of the job and of any plans that the taxpayer has.

Number 10: "Details of all important events between the end of the period being audited and the date of the actual audit"

• The auditor should comment on any significant events between the end of the period being audited and the date when the audit is carried out. These events include such things as:
  • an increase or decrease in farm activity or the capital invested;
  • changes in the taxpayer's personal involvement in the farming operations; and
  • changes in the taxpayer's principal occupation.

A-11.2.24 Income Tax Audit Division Internal Taxpayer Relief Recommendation Form

SECTION 2: RELEVANT FACTS

Facts and Supporting Information

• Provide relevant facts and details as to why the request is being made.
• Include the timeline from the initial interview, proposal, representations, and closing of the file.
• Provide a brief history indicating the hours spent on the file and whether other sections and/or other auditors have worked on it.
• Provide the location of supporting documentation.

SECTION 3: ANALYSIS AND RECOMMENDATION

Analysis

Provide an explanation of the reason the facts support a waiver of penalties and/or interest that will support the recommendation.

Recommendation

Please ensure that the items in red have been customized to your file and that this line is deleted:

The taxpayer relief guidelines found in Income Tax Information Circular, IC07-1, Taxpayer Relief Provisions allow penalties and/or interest to be waived under certain circumstances. I recommend that penalties and/or interest be waived on the year(s) Income Tax Returns for the period from (date) to (date).

Income Tax Auditor Name:

Signature:

Date:

SECTION 4: INCOME TAX TEAM LEADER APPROVAL

Decision of Income Tax Audit Team Leader:

Recommendation Approved

Recommendation Not Approved

Comments:

Income Tax Audit Team Leader Name:

Signature:

Date:

SECTION 5: INDEPENDENT THIRD PARTY REVIEW

Decision of Independent Third Party Reviewer:

Recommendation Approved

Recommendation Not Approved

Comments:

Independent Third Party Reviewer Name:

Signature:

Independent Third Party Reviewer Title:

Date:

A-11.2.25 Assessment after Normal (Re)Assessment Period Recommendation Report

Recommendation report

(For the imposition of subsection 152(4) of the Income Tax Act (ITA) and, or subsection 298(4) of the Excise Tax Act (ETA))

(1) Taxpayer:

Name:

Number:

(2) Address:

(3) Type of Business:

(4) Source of Lead:

(5) Nature and Explanation of Adjustments affected by misrepresentation or fraud:

(6) Audit evidence of “misrepresentation” or “fraud”:

Note: To reassess beyond the normal (re)assessment period, it is not necessary to assess the “false statements or omissions” penalty of subsection 163(2) of the ITA or section 285 of the ETA. Statute barred years may be opened whether or not this penalty has been considered. Providing there is proof of misrepresentation attributable to neglect, carelessness or, the more serious, wilful default, statute barred years may be opened up. Refer to the Penalty Recommendation Report if the “false statements or omissions” penalty under subsection 163(2) is warranted.

(6-a) Materiality of Amount:

(6-b) Preparation of Books, Records, & Tax Return(s):

(6-c) Taxpayer’s Knowledge of Tax Matters:

(6-d) Taxpayer’s Knowledge of Income:

(6-e) Taxpayer’s Awareness of Degree of Care Required:

(6-f) Prior Contact with Agency:

(6-g) Similar Income in Past:

(6-h) Examination of Return Prior to Filing:

(6-i) Proper Information to Agent:

(6-j) Proper Books and Records:

(6-k) Increase in Net Worth that is Incompatible with Reported Income:

(6-l) Other:

(7) Taxpayer Contact, Representation and Defence:

(8) Description of documentary audit evidence and its location:

(9) Conclusion:

Prepared by :

_____________________________________

(Auditor)

Date: _____________________

Approved by :

_____________________________________

(Team Leader)

Date: _____________________

Appendix 11.3.0 Examples of forms and procedures used locally

The following forms and procedures are examples of those that have been developed locally to assist with the administration of the audit at the finalization stage. They are included here as they may have application in other TSO settings.

A-11.3.1 Routing slip for audit paper relating to paper returns

Explanatory notes for the Routing Slip:

1. Attach the Routing Slip to each principal file.
2. List the files that are sent to audit review with the principal file.
3. Indicate the date the case was sent out.
4. Attach a photocopy of the Routing Slip to each file that is included in the case that is sent to audit review. Identify the file by circling which type of return. It is at the left side of the taxpayer's name.
5. Audit review will detach the Routing Slip to keep it for its records.

A-11.3.2 Routing slip for audit papers relating to E-filed returns

A-11.3.3 Request for loss determination – T1

A-11.3.4 Request for loss determination – T2

A-11.3.5 Procedures and supporting forms – Pro-forma returns

This appendix relates to procedures and supporting forms for processing Pro-forma returns under subsection 152(7) of the ITA.

When an auditor prepares either a T1 or T2 return or obtains a signed T1 or T2 return, an Initial Assessment Update Information should be completed immediately to update RAPID. The auditor should send the completed form to the Non-filer section, holding the return(s) until that section returns the form. This form is filed with the working papers if the case is to be processed through AIMS. If the case is not processed through AIMS the form is attached to the income tax return and sent to the TC.

Initial Assessment – Update Information

Request for RAPI update regarding initial assessment

Please update the RAPI system with the following information about a tax return received from a taxpayer or prepared by a tax auditor {RAPI must be updated within 60 days of receiving or preparing the return(s)}:

The upper right hand corner of the tax return(s) was (were) stamped by the auditor in red ink as received by the CRA (which reflects the "filed" date) as of:

Updating the taxpayer's account

The non-filer section can only update the current, and up to three previous, tax years. To update other years, an RTM is required to process a manual update as follows:

• For T1 returns, send the RTM to SPECIALITY SERVICES, TAX CENTRE. Provide the taxpayer's full name, SIN, tax years to be updated, and the date received for each return. Also, indicate if RAPID should be up-dated "Filed" or "152(7) Arbitrary Pending."
• For T2 returns, send the RTM to CORPORATION RECORDS, TAX CENTRE. Provide the taxpayer's full name, account number, fiscal period ending (provide complete date) and date of receipt of each return. Also, indicate if RAPID should be updated "Filed" or "152(7) Arbitrary Pending."

An additional RTM should be sent to the Corporate Records Section of the Tax Centre for the following situations:

• RAPID option RR.1 indicates Master Type "Charter Surrender" or "Surrender Pending;"
• Fiscal Period Ending is being revised; or
• First return for company and no account number has been created.

To reflect the income and tax changes as a result of unassessed returns in the Audit Report and on AIMS, the auditor obtains and completes an Initial Assessment from Audit Action form. All areas are to be completed including the date that the Initial Assessment – Update Information form was sent to the non-filer section. The completed Initial Assessment from Audit Action form should be stapled to page 1 of the unassessed return, and passed to the auditor's team leader for approval.

Where more than one return is obtained or prepared, all returns should be fastened together with the most recent return and the form on top. After approval the form will remain stapled to the front of the tax return.

Processing internally prepared returns

A tax return intercept should be requested if the auditor suspects that the taxpayer may send the return directly to the TC. A round trip memo addressed to Taxpayer Services/Accounts should be sent to the TC requesting an account intercept for the specified year(s) and should also indicate what is to be done with the return (e.g. send to the auditor). An account intercept is required by the TC to prevent the return(s) completed by the taxpayer from being processed.

If the return(s) completed by the taxpayer is/are processed by the TC before they are intercepted, the statistics can still be recorded on AIMS using the coding for "Adjustments Transferred to Others for Processing."

Review of the following screens in RAPID will verify the update:

• T2s – Option RR.1 will show "T2 Filed" opposite the fiscal year (page forward to get this screen).
• T1s – Option 1 provides the complete filing history.

In situations where the returns will not be processed immediately, the returns should be sent to the TC. The auditor can reserve the returns using RAPID Option A.3 (T1s) or Option UU.1 (T2s). After the returns have been initially assessed they will be returned to the auditor.

RAPID requires updating where the taxpayer's account was updated to indicate a subsection 152(7) return was pending and returns are received while the audit is in process. The original Initial Assessment-RAPID Update Form must be forwarded to the non-filer section with an attached T2003 (mailing slip) stating:

• Update the Rapid system as the taxpayer has now prepared returns for the years indicated.
• The previous subsection 152(7) of the ITA return was date stamped on day/month/year.

Documents required to process internally prepared returns

Where the income and tax changes of the unassessed returns are processed as an audit adjustment, the auditor prepares form T7W-8, Explanation of assessment or of change made, for T1s or T3s and forms T7W-9 and T99A for T2s.

Processing initial assessments where no audit action was taken

The originating auditor should apply the date and penalty stamp to the left of the keying field and above the refund calculation information on page 4 of the T1 return and in the "For CRA Use" box on the front of the T2 return. The date used should be the date that the auditor prepares the return or the date that the taxpayer gives the unassessed return to the auditor.

The Initial Assessment Update Information form should be completed immediately and sent to the non-filer section to update RAPID. The auditor should hold the return(s) until this form is returned.

If the auditor wants to retain the return(s) for processing with the audit file, put the Initial Assessment Update Information form with the working papers once it has been returned from the non-filer section. When the form is returned, it will be attached to the income tax return and sent to the TC.

A round trip memo should be sent to Corporate Records in the following situations for T2 returns:

• RAPID option RR.1 indicates Master Type "Charter Surrender" or "Surrender Pending;"
• Fiscal Period Ending is being revised; or
• First return for company and no account number has been created.

Review of the following screens in RAPID will verify the update:

• T2s – Option RR.1 will show "T2 Filed" opposite the fiscal year (page forward to get this screen).
• T1s – Option I provides the complete filing history.

In situations where the returns will not be processed immediately, the returns should be sent to the TC. The auditor can reserve the returns using RAPID Option A.3 (T1s) or Option UU.1 (T2s). After the returns have been initially assessed they will be returned to the auditor.

Preparation, updating and changing returns and forms

T1 returns prepared by the auditor

To readily identify an arbitrarily assessed return, where there are taxes payable, "152(7)" should be entered in bold red to the immediate right of "Calculation of Total Income" on the T1 return.

For unassessed returns where a valid refund is due to the taxpayer, do not enter "152(7)." The initial assessing system will not assess returns noted "152(7)" where a refund is due to the taxpayer.

Where more than one initial assessment return is involved, there may be an offsetting effect to income tax payable and refundable. For example, a taxpayer with three unassessed years, one with tax refundable and two with taxes owing may result in net income tax payable over the three years. To ensure the return with the refund is assessed but not paid out, the auditor will alert the TC by attaching a T2003 mailing slip to the return, explaining the offset required.

Circle the "R" in the word "Return" on page 1 of the T1 income tax form in red ink. If computerized returns are generated, write the words "T1 Return" (using red ink) at the top of the first page. Prepare the return in accordance with these instructions. Ensure that the return is penalty stamped in accordance with the processing instructions.

If a blank copy of a T1 return cannot be obtained for the correct year being initially assessed, ensure that the year on the return being used is crossed out and the correct year is clearly entered.

Completing T1 returns

T1 returns are to be completed as follows:

• Identification Area
  • Name and Address – enter the full name and address of the taxpayer.
  • Social Insurance Number – enter if available.
  • Enter all other available identification information in the applicable areas (i.e. 152(7), "R," province of residence, date of birth, etc.).
  • Identify that Audit has prepared the return by entering explanation code 70030 in Field 600 at the bottom of page 1. Code 70030 is a standard explanation code that prints out on the following notice of assessment:

"We have used the information in our records to prepare an assessment of your federal and provincial/territorial taxes payable for XXXX (year). If you disagree with the amounts shown on this notice, please complete a tax return. Send it, together with all the necessary documents, to your tax centre."

• Income Area
  • Enter all income amounts, ensuring that entries are in the correct fields.
  • Field 102 – Ensure that commission income is dressed at field 102 when commission income is included at field 101.
  • Ensure that the Gross Income box at field 162 to 170 is complete if a corresponding entry is made to the Net Income box at field 135 to 143.
• Deductions Area
  • Enter all known allowable deductions, ensuring that the entries are in the correct fields. No expenses against income should be allowed unless they are documented.
• Deductions from Net Income
  • Calculate and enter Taxable Income at field 260.
  • Enter all known non-refundable Tax Credits.
  • Field 338 – Enter 17% of amount in field 335.
  • Calculate and enter the total non-refundable Tax Credits at field 350.
• Tax Calculation Area
  • The tax calculation areas that are the responsibility of the auditor are covered in fields C through F of Form T99. Corresponding tax calculation areas of the return and schedules must be completed.
  • Where special forms such as T2038 Investment Tax Credit or T657 Capital Gains Deduction are required, the information from these forms should be included on page 3 of the return.
• Page 4 Coding
  • In the "Do Not Use This Area" section at the bottom of page 4 of the T1, enter code ‘699' in one of the blank boxes and enter the filing date in year/month/day format in the corresponding box to the right of this code. The date should agree with the date of the penalty stamp on page 1.

Prepare form T7W-8, Explanation of assessment or of change made, to explain the assessment.

T2 returns prepared by the auditor

To readily identify an assessment under subsection 152(2) of the ITA where there are taxes payable, "152(7)" should be entered in bold red to the immediate right of "Calculation of Taxable Income" on the T2 return.

For unassessed returns where a valid refund is due to the taxpayer, do not enter "152(7)." The initial assessing system will not assess returns noted "152(7)" where a refund is due to the taxpayer.

Where more than one initial assessment return is involved, there may be an offsetting effect to income tax payable and refundable. For example, a taxpayer with three unassessed years, one with tax refundable and two with taxes owing may result in net tax payable over the three years. To ensure the return with the refund is assessed but not paid out, the auditor will alert the TC by attaching a T2003, explaining the offset required.

Completing T2 returns

T2 returns are to be completed as follows:

• Identification area
  • Business Number – enter if available. The Business Number can be located through RAPID Option FF or Option TT. If the Business Number cannot be located in these options, a round trip memo to T2 Taxroll at the TC should be prepared providing the following information:
    • Request for corporate business number not available on option TT;
    • Corporate name;
    • Corporate address and mailing address;
    • Fiscal years being initially assessed; and
    • Incorporation date.

This round trip memo should be prepared as soon as the auditor becomes aware that a Business Number is not available. This will give the TC time to search and provide a Business Number to the auditor before the returns are sent for initial assessment.

• Enter the full corporate name and the address of the Head Office. If the mailing address is different from the Head Office address, complete Mailing Address Area.
• Complete "Return for tax year" area.
• For "Type of corporation at end of tax year," use the information currently available or indicate the corporation type as on previously filed returns.
• Enter all other available identification information in the applicable areas (for example, 152(7)).
• Computation of Taxable Income
  • enter Net Income at field 111;
  • enter deductions applicable in fields 115 to 126; and
  • enter Taxable Income in field 127.
• Summary of Tax and Credits
  • enter amounts payable in fields 129 to 143; and
  • enter applicable credits in fields 145 to 157.

T99A – T2 tax calculation information

It is required to complete Form T99A for initial assessments. Place special attention on Areas A, B, D, F, and K. To the extent possible, complete the identification area on Form T99A, including corporation Business Number.

Complete all applicable items on Form T99A that are the auditor’s responsibility. The auditor should ensure that the same items are completed on the T2 and T2 schedules.

Form T7W-9

Prepare Form T7W-9 to explain the assessment. An explanatory note should be added to the bottom of the T7W-9 as follows:

"This corporation income tax return has been prepared and assessed under the provisions of subsection 152(7) of the Income Tax Act. The tax payable amount in the Notice of Assessment reflects our action taken."

Updating and changing T1 and T2 returns prepared by the taxpayer

Updating is required when the taxpayer:

• Fails to enter information in the identification area;
• Fails to enter an item in the income, deductions, non-refundable tax credits, or total tax payable area that has been included in the calculations but has been omitted from the return;
• Has entered an amount in an area other than the proper field;
• Updating results in no change to the taxpayer's taxable income, tax payable, or refund due.

Auditors should use a red pen to make changes or corrections.

T1 returns

Updating

The auditor will update a signed return obtained from a taxpayer during the course of an audit:

• To delete an amount that the taxpayer has entered in the wrong location, draw a line through the taxpayer's entry.
• If it is necessary to relocate the taxpayer's figure to a field that has no entry, the return is updated by entering the amount in the correct field.
• If the applicable field already has an entry, draw a line through the existing figure and enter the correct total to the immediate left of the keying field.

Updating a return must not change the total amount of the taxpayer income, deductions, or calculation of income tax payable.

Changing

If there is a need to make changes to any amount in a signed return obtained from a taxpayer during the course of an audit, the auditor will circle the keypunch field number and enter the correct amount to the immediate right of the keying field. If the area to the immediate right is not blank, place the entry above, below, or to the left and connect to the proper space by drawing an arrow.

Since this action changes the total amount of the taxpayer's income, deductions, and/or calculation of tax payable, the auditor prepares form T7W-8, Explanation of assessment or of change made, to explain the changes.

If one or more of the years being initially assessed are being changed, form T7W-8 is required for each year. Three examples of situations when forms T7W-8 and T7W-C are prepared include:

Example 1 – Form T7W-C, Explanation of changes on reassessment, required

1994 and 1995 returns are to be reassessed; 1996 and 1997 returns are to be initially assessed as filed (no change).

• Form T7W-C is required for the reassessed 1994 and 1995 tax years.
• Form T7W-8 is not required for the 1996 and 1997 tax years, since these returns will be sent to the TC for initial assessing.

Example 2 – Form T7W-8, Explanation of assessment or of change made, required

1994 and 1995 returns to be initially assessed with changes; 1996 and 1997 returns are to be initially assessed as filed (no change).

• A T7W-8 will be required for all years so that the returns go as a package.

Example 3 – Form T7W-8, Explanation of assessment or of change made, not required

1996 and 1997 returns are to be initially assessed as filed (no change).

• A T7W-8 will not be required since the returns will be sent to the TC for processing.

T2 returns

Updating

The auditor will update and correct a signed return that was obtained from a taxpayer during the course of an audit.

Where the taxpayer has not completed a field:

• if the amount is NIL, leave the field blank
• if the amount is a loss, enter the correct amount of the loss in the field and circle it; and
• if the amount is positive, enter the correct amount in the field.

When an updating action is required to delete an amount that the taxpayer has entered in the wrong location, draw a line through the taxpayer's entry and enter the amount in the correct field. If the applicable field already has an entry, draw a line through the existing figure and enter the correct total to the immediate left of the keying field.

Changing

Where correcting action is required, draw a line through the incorrect amount and enter the correct amount immediately to the left of the keying field. If the area to the immediate left is not blank, place the entry above or below to the left and connect to the proper space by drawing an arrow.

Since this action will change the corporation's taxable income and/or tax payable, the auditor will prepare a T7W-9 to explain the changes as well as a T99A.

If one or more years being initially assessed are changed, a T7W-9 will be required for each year.

Non-capital loss application on Form T7W-8, Explanation of assessment or of change made, or Form T7W-9

When a non-capital loss arises in a year being initially assessed and the taxpayer has requested the loss be applied to the previous year also being initially assessed, forms T7W-8 or T7W-9 for the previous year will not include the loss carry-back. A round trip memo to the TC – Initial Assessing – T1 or T2, is required so that the return will be reassessed at a later date to apply the loss carry-back. The round trip memo includes this information:

• Taxpayer's name;
• Social insurance number (T1) or business number (T2);
• The amount of the loss from ______ (year) that the taxpayer is requesting be applied to ______ (year) $___________;
• If the taxpayer is a corporation, the complete fiscal date should be stated using the format day/month/year; and
• The date the loss carry-back was requested (effective date for interest calculation purposes).

Penalties

Penalties under subsection 162(1) of the ITA should be applied on all initial assessments where the tax return was filed late and there was income tax payable. Subsection 162(2) may apply where the taxpayer has repeatedly filed returns late.

For more information, go to:

• 28.3.0, Repeated failures – Subsection 163(1) of the ITA; and
• 28.4.0, False statements or omissions.

Where a taxpayer provides the auditor with an unassessed income tax return and subsequent audit action results in an increase to the reported income, consider applying penalties. If penalties are not applied, the working papers disclose that penalties were considered and the reason for not applying penalties. Future occurrences may result in the application of penalties under subsection 163(1) if there is unreported income in one of the next three tax years.

Penalties under section 163 do not apply where a taxpayer is assessed under subsection 152(7) since the taxpayer had not previously filed a return for that year.

References:

ⁱ Appendix A-11.2.1, Form T7W-C, Explanation of changes on reassessment, for T1 and Appendix A-11.2.3, Form T7W-C, Explanation of changes on reassessment, for T2

ⁱⁱ Appendix A-11.2.2, Sample format for form T7W-8, Explanation of assessment or of change made; Appendix A-11.2.4, Sample format for form T7W-9; Appendix A-11.2.5, Sample pro-forma form T7W-8, Explanation of assessment or of change made ; Appendix A-11.2.6, Sample form T7W-8, Explanation of assessment or of change made ; Appendix A-11.2.7, Sample form T7W-9 ; and Appendix A-11.2.8, Sample – Form T7W-9

ⁱⁱⁱ Appendix A-11.2.10, Form T99, T1 and T3 tax calculation information

^iv Appendix A-11.2.12, Form T99A, T2 tax calculation information

^v Appendix A-11.2.12, Form T99A, T2 tax calculation information; Appendix A-11.2.11, Online reassessment program for T1 file

^vi 11.6.1, Form T20, Audit Report

^vii Annexe 11.6.2, Rapport recommandant une pénalité

^viii Update the outside of the PD folder to reflect documents added. If a PD folder is not available, use Form TX75A, T2 Permanent Document Filing Slip, to create the PD.