All fuel charge registrants must file Form B400, Fuel Charge Return – Registrant and all applicable schedules to report the net fuel charge.

If you are a non-registrant and you have to report the fuel charge under the Greenhouse Gas Pollution Pricing Act, you must file Form B401, Fuel Charge Return for Non-registrants and all applicable schedules to report the net fuel charge. When the CRA receives your first Form B401, you will be assigned a 15-digit fuel charge program account number to use with any future filing. This number will be on your Notice of Assessment.

When to file (send) a fuel charge return

Registrant

Your return is due by the last day of the calendar month following your reporting period. You have to file a return even if you have nothing to report for the purposes of the fuel charge for a reporting period.

Non-registrant

Your return is due by the last day of the calendar month following the reporting period in which a charge becomes payable.

Due date exception

When a due date falls on a Saturday, a Sunday, or a public holiday recognized by the CRA, your return is considered on time if CRA receives it or if it is postmarked on or before the next business day.

Penalties for filing a fuel charge return late

A penalty could be charged if you:

• do not file on time
• receive a demand to file and do not comply
• make a false statement or omission

The CRA will hold any rebate you are entitled to until they receive all outstanding returns and amounts owing. This includes returns that are required to be filed under other Acts administered by the CRA. In accordance with the Greenhouse Gas Pollution Pricing Act, the CRA may also use a net fuel charge rebate that you are entitled to receive to offset your outstanding amounts.

How to file a fuel charge return

You can file your return electronically or by mail.

Electronically

Registrant – You can file your return electronically using the "File a return" function in My Business Account.

Non-registrant – You can file your return electronically using the "Submit documents" function in My Business Account. Select "Submit Fuel Charge registration form or supporting documents."

Non-resident – Your non-resident representative living in the United States can electronically file your return using the "File a return" function in Represent a Client.

For more information, see About Represent a Client and Represent a Client – Non-resident representative.

To apply for an non-resident representative number (NRRN), fill out and send Form RC391, Application for a Canada Revenue Agency Non-Resident Representative Number (NRRN).

Mail

You can send your return to the following address:

Sudbury Tax Centre
Fuel Charge Program
Post Office Box 20000, Station A
Sudbury ON P3A 5C1

After filing a fuel charge return

When the CRA receives your return, it will process your payment (if attached) and send you a notice of assessment. If your payment is not attached, the CRA will assess the amount owing. If you registered for the email notification service, you will receive an email notification to indicate that there is mail for you to view in My Business Account. Otherwise, you will receive a notice of assessment in the mail.

What records to keep

You must keep all records that will support the information you have provided on your return. You must keep your records for a period of six years from the end of the last year to which they relate. For more information on the requirement to maintain books and records, see Books and records.