Docket: T-91-09
Citation:
2017 FC 330
Ottawa, Ontario, March 30, 2017
PRESENT: The
Honourable Madam Justice Elliott
|
BETWEEN:
|
|
MATTHEW G.
YEAGER
|
|
Applicant
|
|
and
|
|
MINISTER OF
PUBLIC SAFETY AND EMERGENCY PREPAREDNESS
AND
ATTORNEY
GENERAL OF CANADA
|
|
Respondents
|
JUDGMENT AND REASONS
I.
Overview
[1]
Prof. Matthew G. Yeager is a public
criminologist, whose research in public policy requires making requests of
federal agencies both to use the requested documents in his research and as
part of his research on how such requests are processed and governed. In that
respect, he is a self-described public interest litigant with extensive
credentials who, as he put it, may be the only criminologist in Canada who
litigates under the Access to Information Act, RSC 1985, c A‑1
[ATIA]. He has had an interest in penal policy for over 40 years and is
currently a professor at the University of Western Ontario.
[2]
Prof. Yeager states he brings this
application for judicial review for the purpose of making new law. His central
premise is that when there is a federal government portfolio composed of
agencies and review bodies all reporting to the same Minister [Portfolio], then
control of government records as understood within the ATIA should be
determined at the Portfolio level. In this case, it was the Public Safety
Portfolio, which was overseen at that time by the Minister of Public Safety and
Emergency Preparedness [Minister].
[3]
Prof. Yeager also seeks an interpretation
of section 8 of the ATIA, which deals with transferring a request from
one government institution to another. As section 8 has not previously been
judicially interpreted, he says that too will involve new law.
[4]
Lastly, Prof. Yeager wishes to make new law
under the cost provisions of either the ATIA or the Federal Courts
Act, RSC 1985, c F-7. Although self-represented, he seeks both costs and
punitive costs of $100,000 for the alleged mishandling by the Minister of his ATIA
request.
[5]
Prof. Yeager presented his arguments, both
oral and written, with a professor’s precision and with passion for his topic.
He clearly feels very strongly about his arguments. Unfortunately, after
carefully reviewing the record, the legislation, the oral and written
submissions and the existing jurisprudence, I cannot support Prof. Yeager’s
invitation to make new law. I have determined that existing law and
jurisprudence sufficiently address his arguments.
[6]
For the reasons that follow, this application
will be dismissed. The relevant provisions of any legislation referred to in
these reasons can be found in the attached Annex. Limited parts of some
provisions have also been set out in the body of these reasons for ease of
reference.
II.
Background and Procedural History
A.
The Information Request and Complaint to the
Office of the Information Commissioner
[7]
On June 7, 2007, Prof. Yeager
hand-delivered a request under the ATIA addressed to the Access to
Information Coordinator [ATIP Co-ordinator] at the Department of Public Safety
and Emergency Preparedness [Public Safety], a department of the Government of
Canada constituted by the Department of Public Safety and Emergency
Preparedness Act, SC 2005, c 10, and over which the Minister presides. He
sought certain documents, such as the work plan, budget breakdown and
appointment papers for members of the recently announced CSC Independent Review
Panel [CSC Review Panel]. The panel was established by the Minister to assess
the operational priorities, strategies and business plans of Correctional
Services Canada [CSC]. The CSC is a service continued under the Corrections
and Conditional Release Act, SC 1992, c 20. It is controlled and directed
by a Commissioner of Corrections under the direction of the Minister. The
precipitating event causing Prof. Yeager to file his access request was
the refusal of the Secretariat of the Review Panel to allow him to interview
panel members prior to completion of their report, which was due at the end of
October 2007.
[8]
Prof. Yeager received a letter dated June
15, 2007, from the ATIP Co-ordinator at Public Safety. It indicated that a
search had been conducted and there were no relevant records in the department.
Believing this answer to be incorrect, Prof. Yeager filed a complaint with
the Office of the Information Commissioner [OIC] on June 26, 2007, at which
time he provided several examples of why there ought to be records. His letter
requested that the OIC take steps under section 41 of the ATIA within
fifteen days to enable him to proceed to this Court.
[9]
No answer was received within fifteen days. On
December 10, 2008, eighteen months later, Prof. Yeager received the
response from the OIC. The OIC found that Public Safety had conducted a
complete and thorough search of departmental records and no responsive records
were located. Prof. Yeager’s complaint consequently was not substantiated.
[10]
Additional information contained in the OIC
letter caused Prof. Yeager to bring this application. The letter went on
to say that it became apparent during the investigation that CSC might have
control of records responsive to the request. The OIC added that if he was
still interested in obtaining the requested records, Prof. Yeager might
file a request to CSC. The letter also stated that although Public Safety
should have considered transferring the request to CSC in accordance with
section 8 of the ATIA, “this unfortunately was
not done.”
[11]
Thus began what became a nine-year journey at
the end of which Prof. Yeager still has not received any of the records he
sought. He also has never filed a request with CSC to determine whether it has
any documents responsive to his original request.
B.
The Impetus for this Application
[12]
Prof. Yeager says he became intrigued when
advised by the OIC that there might be records available at CSC and that Public
Safety had failed to transfer his request under section 8 of the ATIA.
He says that as both CSC and Public Safety are under the same Portfolio, which
is also called Public Safety, the Minister in charge of the Portfolio has
control of the documents as that term has been defined by jurisprudence under
the ATIA. The Minister is the head of both Public Safety and CSC for the
purposes of the ATIA, so the Minister can obtain any document within his
or her portfolio. I shall refer to this argument as the Portfolio Argument.
[13]
The Attorney General dismisses the Portfolio Argument
on the basis that the ATIA is very clear that any request is to be made
to the government institution that has control of the record. That is not the
case here, as Prof. Yeager simply made his request to the wrong government
institution.
[14]
The Attorney General also says Public Safety had
discretion under section 8 to determine whether to make a referral and they
chose not to make one. All Prof. Yeager had to do was ask CSC for the
documents, if they existed.
C.
A Short Procedural History
[15]
In this case, it is clear that an irresistible
force has met an immovable object. Neither party has budged. The result is
seven years of litigation in this Court.
[16]
Prof. Yeager filed his Notice of
Application for Judicial Review on January 20, 2009. Since then there have been
seven orders of this Court on a variety of matters—three by Prothonotaries, one
by a Deputy Judge and three by Judges of this Court. The Federal Court of
Appeal issued two Orders, the second of which was a refusal to reconsider the
first decision.
[17]
At the beginning of the hearing, with the
consent of the Respondents, I permitted Prof. Yeager to file new evidence,
referred to before me and in this decision as the Firman Note. It is a short,
undated, handwritten note. Each party claims the note proves their case. More
will be said later about this note.
[18]
Each party filed affidavits as part of this
application. Prof. Yeager was not cross‑examined on his affidavit.
He cross-examined the Respondents’ affiant, Sylvie Séguin‑Brant, the
former ATIP Co-ordinator at Public Safety who had responded to his original
request. Many of the answers she gave were to the effect that “it was seven years ago; I can’t remember”.
[19]
At the conclusion of the hearing, I indicated to
the parties that I wished to receive further written submissions with respect
to whether subsection 4(2.1) of the ATIA applies, as Prof. Yeager
was relying on it for some aspects of his arguments but it was not in force at
the time of his original request or when his request was denied by Public
Safety. The section came into force on Sept. 1, 2007, prior to the OIC report.
Consideration of those submissions has been incorporated into these reasons for
judgment.
III.
Preliminary Issue
[20]
The Attorney General raised as a preliminary
issue that the Minister at the time of the events in question, Stockwell Day,
should not be a personally named party. I agree. Amongst other reasons, as
Stockwell Day is no longer the Minister he would not be able to order release
of the information sought by Prof. Yeager. Accordingly, Stockwell Day has
been removed as a party and the style of cause amended.
IV.
Issues
[21]
Prof. Yeager seeks an Order requiring the
Minister to release to him the information he originally requested. He also
seeks his costs plus punitive costs because: (1) he is raising important new
principles and (2) there was “excessive delay and
obstruction” of his ATIA request.
[22]
The grounds upon which Prof. Yeager relies
are that his request was properly submitted, and in alleging that he had
submitted it to the wrong agency, there was an error in law by Public Safety.
He also pleads that the Minister failed to “adhere to
the dictates of s. 8” of the ATIA, because Public Safety ought to
have transferred his request to CSC. Finally, Prof. Yeager says that
Public Safety failed to make every reasonable effort to assist him with his
request pursuant to subsection 4(2.1).
[23]
As previously stated, Prof. Yeager seeks
both costs and punitive costs of $100,000. The Attorney General seeks costs
under Column III of the table to Tariff B.
[24]
Having considered the submissions, including
those I requested at the end of the hearing addressing subsection 4(2.1), the
issues that I find arise for consideration are:
A.
What is the appropriate standard of review?
B.
Did Public Safety err in saying it held no
relevant records?
C.
Were the provisions of section 8 of the ATIA
met by Public Safety?
D.
Was Public Safety required to follow subsection
4(2.1) of the ATIA?
E.
Is either party entitled to costs and, if so, of
what nature and amount?
V.
Standard of Review
[25]
The parties do not agree on the appropriate
standard of review. Prof. Yeager submits that when the issue is a denial
of records, the standard of review is correctness as established in Canada
(Information Commissioner) v Canada (Minister of National Defence), 2011
SCC 25 [National Defence]. The Attorney General relies on Dunsmuir v
New Brunswick, 2008 SCC 9 [Dunsmuir] in submitting both that the
ATIP Co-ordinator was interpreting a statute connected to her function and that
the absence of relevant records is a finding of fact so the standard is
reasonableness for all issues.
[26]
In my view, the outcome in this case is the same
regardless of the standard of review. This is not the usual case of a refusal
to disclose a record based on an exemption under the ATIA. When an
exemption is relied upon as the reason for not providing access to records, the
case law of this court indicates the standard of review is correctness for the
determination that an exemption applies and then reasonableness in reviewing
the discretionary decision of whether to release the record: Blank v Canada
(Justice), 2016 FCA 189 at para 24; 3430901 Canada Inc v Canada
(Minister of Industry), 2001 FCA 254 at para 47.
[27]
There is no exemption relied upon here. This is
a true “no records” case. Under section 10(1)(a)
of the ATIA, where a record does not exist, that fact is required to be
stated as a ground of refusal in the response provided pursuant to section 7.
In keeping with those requirements, the response to Prof. Yeager clearly
stated there were no relevant records. That is, to some extent, a binary
question: either the records exist or they do not. The wrinkle is that although
Public Safety may not physically have any responsive records, if it has control
of responsive records located elsewhere, as alleged by Prof. Yeager, then
it does have responsive records.
[28]
In determining its own standard of review, the
Supreme Court indirectly recognized in National Defence that assessing
whether or not an institution controls a record under the ATIA is the
sort of binary question that does not fit in well with conventional standard of
review analysis. Customarily, in an appeal of a judicial review, the appellate
court steps into the shoes of the reviewing court and applies the appropriate
standard of review itself: Agraira v Canada (Public Safety and Emergency
Preparedness), 2013 SCC 36 at paras 45-47. However in National Defence,
the Supreme Court did not “step into the shoes”
of the Federal Court, but instead assessed whether the application judge erred
on an extricable question of law or committed a palpable and overriding error.
In doing so, the Supreme Court treated the Federal Court as the initial forum
for deciding the merits, whereas conventionally in a judicial review, the
merits are decided by the administrative tribunal, while the Court merely
assesses the legality of the tribunal’s decision: see, for example, the
discussion at paragraphs 14-19 of Association of Universities and Colleges
of Canada v Canadian Copyright Licensing Agency (Access Copyright), 2012
FCA 22.
[29]
In my view, whether this is considered a
correctness review or whether it is an independent assessment of the evidence
by this Court, it leads to the same result: the question is whether or not
Public Safety controls the records. Prof. Yeager’s Portfolio Argument,
which was obliquely but never directly put to either the ATIP Co-ordinator or
the OIC, is simply an extension of this question. Prof. Yeager submits his
request should have been reviewed at the Portfolio level, not the departmental
level. In so arguing, he effectively submits that any record under the
control of CSC is also under the control of Public Safety, because both are
under the purview of the same Minister.
[30]
The same standard of review is applicable to
both questions: (1) were the requested documents under the control of Public
Safety because all records in the control of CSC are in the control of Public
Safety; and (2) if the answer to the first question is no, were the requested
documents nonetheless in the control of Public Safety based on the evidence
before me? While I must answer those questions independently of the ATIP
Co-ordinator’s view, as I said I do not believe the standard of review is
determinative. If the appropriate standard of review were reasonableness, then
I would find that the outcome falls within a range of possible, acceptable
outcomes. Further, since Prof. Yeager did not raise his Portfolio Argument
before the ATIP Co-ordinator, I would find that my analysis below constitutes a
reasonable justification that could have been offered in support of the ATIP
Co-ordinator’s decision: Edmonton (City) v Edmonton East (Capilano) Shopping
Centres Ltd, 2016 SCC 47 at para 40.
[31]
Finally, Prof. Yeager submits that whether
Public Safety had discretion to transfer the request to another government
institution under section 8 is reviewable on a standard of reasonableness. In
that respect, the law on standard of review is well established that when a
decision-maker is interpreting their home statute, the standard is
reasonableness unless the issue falls into one of the four categories that have
been determined to be reviewable on a correctness standard: Dunsmuir at
paras 58 – 61; Alberta (Information and Privacy Commissioner) v Alberta
Teachers' Association, 2011 SCC 61 [Alberta Teachers’] at paras 39,
43.
[32]
The interpretation of section 8 does not fall
into any of the four categories that rebut the presumption of reasonableness
established in Alberta Teachers’. It does not raise a constitutional
question, including one regarding the division of powers between Parliament and
the provinces; it does not involve an issue of central importance to the legal
system as a whole that is outside the adjudicator’s specialized area of
expertise; there is no true question of vires; and the answer could not have
been provided by any competing tribunal. The standard of review of Public
Safety’s interpretation of section 8 is reasonableness. Moreover, I agree that
the exercise of that discretion, if it arose, is reviewable on such a standard:
Dunsmuir at para 51.
[33]
However, the Federal Court of Appeal has also
noted that in matters of statutory interpretation, reasonableness review arises
only when the statutory provision at issue is ambiguous. If, on conducting a
textual, contextual and purposive analysis of the legislation, the reviewing
court determines that there is only one “right”
interpretation of the statute, then that is the sole interpretation that the
tribunal can validly apply: Qin v Canada (Citizenship and Immigration),
2013 FCA 263 at paras 32-33 [Qin]. While in Qin, this was called
correctness review, it can also be regarded as a case where the range of
possible, acceptable outcomes includes only one reasonable interpretation: Dumsmuir
at para 47. In this case, I have concluded that the only “right” interpretation of section 8 is that it
requires, as a prerequisite to a transfer, that the government institution
receiving the request have a responsive record. As Public Safety had no
responsive records under its control, it was reasonable not to transfer the
request to CSC.
VI.
Did Public Safety Err in Saying They Held no
Relevant Records?
A.
Background Facts
[34]
The records which Prof. Yeager seeks are
set out in his initial letter to Public Safety, the two responding letters from
Public Safety and, in narrative form, in his appeal letter to the OIC. Prof. Yeager
was seeking from Public Safety—as set out in his letter of June 7, 2007—the
following documents pertaining to the CSC Review Panel:
a) A
copy of the Panel’s recently approved Work Plan and copies of all previous
drafts of that Plan;
b) A
copy of the Panel’s budget breakdown in terms of activities and staffing;
c) A
copy of the appointment papers by the Minister to the Panel Members proper,
including their official resumes;
d) All
emails, postings, handwritten comments, and blackberry messages pertaining to a
decision taken on or about May 4, 2007, not to consent to Panel Member
interviews by criminologist Matthew G.Yeager;
e) Copies
of all comments sent in by email to info@cscrp-cescc.ca; and
f) Copies
of all submissions sent in, to date, from interested parties by mail, courier,
hand delivery, or the like.
[35]
On June 15, 2007 Public Safety responded by
letter to Prof. Yeager that:
A search was conducted, and it was
determined that there are no relevant records in the department.
[36]
On June 26, 2007, Prof. Yeager made a
complaint about the response from Public Safety to the OIC. He said that he had
received a blanket denial in the face of evidence indicating that numerous
responsive documents exist. In support of his statement that documents should
exist, he enclosed a printout of information from the CSC Review Panel’s
website. It referred to a budget of approximately $3 million, contained an
email address to which persons were invited to make submissions and indicated
that the panel members were appointed by the Minister of Public Safety. Prof. Yeager
said that to deny the existence of a budget and to not provide to him any
submissions that were received or any appointment papers was contrary to the
public record. He also referred to a telephone conversation he had with the
director of the CSC Review Panel’s Secretariat in early May, in which she
indicated the Panel would be finalizing their work plan. He therefore concluded
that the work plan he sought should exist. In addition, Prof. Yeager
submitted to the OIC a copy of an email he had received from the Chairperson of
the Review Panel as evidence that, “a federal agency
cannot say there are no relevant records ‘in the department,’ when I have just
produced a ‘relevant record’ sent to me by the chairperson of the CSC Review
Panel!”
B.
Did any responsive records exist at Public
Safety?
[37]
The OIC investigated the response made by Public
Safety. It found Prof. Yeager’s complaint was unsubstantiated and
confirmed to him that there were no responsive records at Public Safety. The
OIC added that records may exist at CSC. There is no evidence in the record
before me that any responsive records do exist at Public Safety. No application
to this Court has been made by the OIC under section 42 for a review of the
refusal by Public Safety under paragraph 10(1)(a).
[38]
Prof. Yeager argues that the Court should
use the approach set out in Canada (Information Commissioner) v Canada
(Minister of Environment) (2000), 187 DLR (4th) 127 (FCA) [commonly
referred to as Ethyl], in which the Federal Court of Appeal held that in
reviewing a refusal decision on the basis that documents do not exist, it is
appropriate for an applicant to submit ancillary evidence that can prove the
existence of the requested documents.
[39]
Several facts put forward by Prof. Yeager
arose after he received the response letter from Public Safety. I will evaluate
these facts in determining whether responsive records did exist at Public
Safety.
[40]
Firstly, in his affidavit, Prof. Yeager
stated that an OIC investigator told him on October 19, 2007, that, “officials from the Ministry stated Public Safety had nothing
to do with the Panel. Your request was sent to the wrong department.” He
also said that he was previously told by the investigator on August 29, 2007,
that the request was being “held up” by the
Privy Council. In neither instance do these statements support the notion that
Public Safety possessed any relevant documents at any time. They may support
the accuracy of the extensive background information Prof. Yeager put in
the record regarding the general way in which the government of the day handled
access to information, but that is not an issue before me for determination.
[41]
Secondly, Prof. Yeager provided in his
complaint letter to the OIC several examples of records to which he already had
access and that would be responsive to his request. He argued to the OIC that
the existence of these documents proved that Public Safety was incorrect to
state that no responsive documents existed. Those documents and others were
also before me. All the examples dealt with aspects of the creation or
operation of the CSC Review Panel itself. They were either posted on the CSC
website or gathered from Prof. Yeager’s personal interactions with the
staff or Chair of the CSC Review Panel. Prof. Yeager referred to the
budget for CSC, his discussion with the director of the Secretariat for the
panel, the fact that panel members were appointed by the Minister of Public
Safety, the email received from the chair of the Panel and the fact that people
were invited to make submissions to the panel (indicating that such submissions
should exist).
[42]
At the hearing, Prof. Yeager said the
documents demonstrated a high likelihood that responsive records existed in CSC.
Certainly, I do not think it can be disputed that responsive records existed
somewhere. However, that is not the same as showing that the records Prof. Yeager
found, or others like them, were either located within Public Safety or
controlled by it. There is no evidence that Public Safety had any responsive
documents, original or duplicate, under its control rather than in the control
of CSC or any other government institution. In Canada Post Corp v Canada
(Minister of Public Works), [1995] 2 FCR 110 (CA) [Canada Post], Mr.
Justice Létourneau, speaking for the majority, found that if a government
institution had possession of records, whether in the legal or corporeal sense,
that was sufficient for those records to be subject to the ATIA. The
majority also held that records collected by a government institution in
performance of its official duties or functions were subject to the ATIA.
The OIC, as the statutory expert on the ATIA, is taken to know the
various interpretations of “control” in the
jurisprudence. After investigating Prof. Yeager’s complaint, the OIC
determined that Public Safety had no responsive records but, CSC might.
[43]
That leaves the question of whether the
documents Prof. Yeager adduced into evidence, and other responsive
documents that can be presumed to exist at CSC, are subject to any other kind
of control by Public Safety that was not considered by the OIC. Resolution of
that issue involves addressing the Portfolio Argument put forward by Prof. Yeager.
C.
The Portfolio Argument
[44]
Prof. Yeager complained to the OIC that the
statement that there were no relevant records “in the
department” was the result of a clearly “defective”
search by the Minister. Within that allegation is his premise that “the department” is either the Minister’s office or
the entire portfolio of agencies controlled by the Minister. At the hearing
before me, Prof. Yeager put his concerns, and the reason for his
application, this way:
. . . the point of the matter was this
started out as a no-records case, that the government has no records. It
turns out that was false. There were records based on [Sylvie Séguin-Brant’s]
affidavit. So they knew records existed and they decided to play a game of hide
and seek . . . That is a violation of the intent of the Act.
(transcript at page 11, lines 17-22) (My
emphasis)
[45]
Prof. Yeager maintains that whether records
exist at the department level is not relevant. The Minister has control of the
records in his Portfolio, and that means that Public Safety ought to have
provided the records to him even if those records are located in CSC.
[46]
Prof. Yeager elaborates by saying that
being a public portfolio agency is different from being a separate government
institution outside of a ministry. He says that the government conflates
the two. To support his position, Prof. Yeager relies on the notion of
control. His argument is that although CSC is listed in Schedule I to the ATIA
as a government institution that is separate from Public Safety, the fact is
that the Minister has effective control of any institution that is part of the
Minister’s portfolio. Once the Minister has control, then CSC is no longer a
separate government institution. Prof. Yeager states that to read Schedule
I otherwise is a misinterpretation, because in a portfolio ministry, the Minister
can reach into any agency in the portfolio and pull out any documents. Put
another way, Prof. Yeager argues that the Minister’s control of a record
within a portfolio agency trumps the listing of government institutions in
Schedule I of the ATIA.
[47]
Prof. Yeager submits that the danger of a
portfolio agency is that it is easy to hide a document in a portfolio agency
and pretend it doesn’t exist. He urges that this “hide
and seek” cannot be allowed as it gives licence to the Minister to bury
documents and it defeats the purpose of the ATIA. He refers to the
decision of the Supreme Court of Canada in Dagg v Canada (Minister of
Finance), [1997] 2 S.C.R. 403, to the effect that there is a broad right of
access to “any record under the control of a government
institution”, and when considering whether an exemption to the general
right of access should be granted, it is important to consider the overarching
purpose of the ATIA.
[48]
The Attorney General makes the argument that
section 6 of the ATIA requires a request for access to be made in
writing to the government institution that has control of the record and Prof. Yeager
made his request to the wrong government institution. Under Schedule I of the ATIA,
CSC is a separate government institution from Public Safety: each is separately
listed in Schedule I. That is the very problem that Prof. Yeager seeks to
circumvent with his Portfolio Argument. The Attorney General submits that in
order to agree with Prof. Yeager’s arguments, Schedule I would have to be
disregarded. As further support for that proposition, the Attorney General
points to the fact that each department and agency is required to maintain
their own Access to Information staff, which indicates that they deal with
access matters separately from other departments.
D.
Analysis
[49]
To apply the control argument at the Portfolio
level ignores the scheme of the ATIA. Schedule I refers specifically to
various individual government institutions. Each of the Department of Public
Safety and Correctional Service Canada are listed as separate government
institutions. The Portfolio of Public Safety is not listed as a government
institution, nor is the Minister of Public Safety and Emergency Preparedness.
(1)
Delegation of Authority – section 73 of the ATIA
[50]
Prof. Yeager says the statement from Public
Safety that there were no relevant records was a “complete
mischaracterization”. In doing so, he does not address the fact that the
response by Public Safety did not purport to be a blanket, Portfolio-wide,
denial; it was only a denial that there were relevant records within Public
Safety. Section 7 of the ATIA requires that where access to a record is
requested, the head of the government institution [Head] to which the request
is made shall provide a written response to the requester within thirty days.
Under section 73 of the ATIA, the Head has the power to delegate
any of their powers, duties or functions to one or more officers or employees of
that institution. The Minister delegated his authority at Public Safety to
the ATIP Co-ordinator. As a result, she was legally empowered to provide an
answer on behalf of Public Safety but not for CSC or any other separate
government institution. Indeed, if the Minister had attempted to delegate his
authority as institution head of CSC to an employee of Public Safety, such a
delegation would have been unlawful.
(2)
The Scheme of the Act – Government Institution
[51]
The definition of “government
institution” in section 3 of the ATIA is clear and explicit: it
means any department or ministry of state of the Government of Canada, or any
body or office, listed in Schedule I. Subsection 4(1) provides a right of
access to any record under the control of a government institution, subject to
certain exemptions provided elsewhere in the ATIA.
[52]
Section 6 requires a request for access to a
record to be made in writing “to the government
institution that has control of the record”. The notion of “control” and the definition of “government institution” are clearly intertwined in
the legislation. Prof. Yeager’s focus is on control – the Minister
controls all the records in his portfolio. The Attorney Generals’ focus is on
government institution – Prof. Yeager asked the wrong institution.
[53]
In my view, if Parliament had intended control
of a record to be the only factor to consider when granting access to a record,
Section 6 would have said that a request for access may be made to any
government institution. Instead, it specifies that the request is to be made to
the government institution with control of the record. Both conditions
must be met to create an actionable access request.
[54]
In National Defence, one of the
questions before the Court was whether a government institution includes the
office of the Minister who presides over it. The answer was “no”; Parliament had not intended to implicitly
include ministerial offices in the ATIA: National Defence at
paras 26 and 43. Similarly, I am not persuaded that a group of separate
government institutions, each individually enumerated in Schedule I, can simply
be treated as one amalgamated government institution just because they are
placed under the same Minister as part of a portfolio. While Parliament could
have made a portfolio of agencies a government institution, it chose not to and
there is no evidence before me of any implicit intention to do so. If anything,
the fact that the ATIA requires the head of multiple institutions to
delegate his or her powers to separate employees in each institution indicates
the opposite: each institution is to be treated as a separate entity in
determining what records it controls.
(3)
Can Public Safety control a record that it does
not physically possess?
[55]
Prof. Yeager says it does not matter which
government institution receives his access request because both Public Safety
and CSC are part of the Minister’s portfolio. Focussing on control by the
Minister, the question becomes: Does Public Safety have control of a record if
it is located in the Minister’s office or in another government institution
over which the Minister has control? The answer to the question must be no. To
decide otherwise would be to ignore both the plain language of the ATIA
and the decision in National Defence.
[56]
The Supreme Court considered in National
Defence whether records located in the Minister’s office could be under the
control of the office’s related government institution. Granting that the word “control” is not defined in the ATIA and that
it is to be given the broadest possible meaning, the Supreme Court stated that
the notion of “control” cannot be stretched
beyond reason. The Information Commissioner [Commissioner] asked the Supreme
Court to find that a record was subject to the ATIA regardless of its
physical form or location. The Commissioner took the position that a
function-based approach, in which a dividing line would be created between a
Minister’s departmental functions on the one hand and non-departmental
functions on the other, should govern the interpretation of the ATIA.
Otherwise, a Minister’s office could become a “black
hole” and be used to shield sensitive documents which would otherwise be
subject to the ATIA. This is essentially the same “hide and seek” argument put forward by Prof. Yeager.
[57]
In dismissing the function-based approach, the
Supreme Court noted that the Commissioner’s proposed test for control
effectively eliminated the need to consider the definition of government
institution found in the ATIA, and it rendered the list in Schedule I
essentially meaningless. The Commissioner’s approach was found to conflate the
issue of defining a government institution with the issue of how one
determines which entity has control of a specific record.
[58]
National Defence
did confirm that while physical control of a document plays an important role,
it is not determinative of whether a department has control of a record. The
Supreme Court at paragraphs 55 and 56 stated that a two stage inquiry is to be
followed when, as is the case here, documents requested are not in the physical
possession of the government institution:
[55] Step one . . . Asks whether the
record relates to a departmental matter. If it does not, that indeed ends
the inquiry. . . . If the record requested relates to a departmental
matter, the inquiry into control continues.
[56] Under step two, all
relevant factors must be considered in order to determine whether the
government institution could reasonably expect to obtain a copy upon request. .
. . If a senior official of the government institution, based on all relevant
factors, reasonably should be able to obtain a copy of the record, the
test is made out and the record must be disclosed, unless it is subject to any
specific statutory exemption.
(Underlining added; italics in original)
[59]
While National Defence was concerned with
whether a government institution has control of a record in a Minister’s
office, the same logic applies in determining whether a government institution
has control of a record in the possession of another government institution. In
fact, Information and Privacy Commissioners in several provinces have applied
the National Defence two-part test to information requests involving
institutions that are subject to the provincial access legislation where
records are not located in government offices: Vaughan (City), 2016
CanLII 7472 (Ont IPC); Dufferin-Peel Catholic District School Board (Re),
2014 CanLII 79896 (Ont IPC); Vancouver (City) (Re), 2015 BCIPC 71; Eastern
Health (Re), 2014 CanLII 76059 (NL IPC); Prince Edward Island (Health)
(Re), 2016 CanLII 48837 (PEI IPC).
[60]
Applying the first step of the test in National
Defence, the issue of whether Public Safety, as a government institution,
has control of a record that might be located in the Minister’s office, in CSC
or in any other government institution, only arises if the record being sought
relates to a departmental matter within Public Safety.
[61]
The CSC Review Panel was part of the Portfolio
of Public Safety but it was not under the supervision or administrative
oversight of Public Safety, the department. It was an independent review panel
housed at CSC. None of the evidence Prof. Yeager produced, including
newspaper clippings, a video news report and his email exchange with the Chair
of the CSC Review Panel, demonstrated any connection at all between the CSC
Review Panel and Public Safety.
[62]
Prof. Yeager has not been able to show the
records he seeks relate to a departmental matter within Public Safety. As a
result, his request fails at step one – the “screening
device” stage. Step two, whether a senior official at Public Safety
could obtain a copy of the record does not arise. Even if step two did arise,
there is no evidence that a senior official in Public Safety reasonably should
be able to obtain a record, wherever located in the Portfolio, that deals with
the independent CSC Review Panel. Nothing in the record supports this notion.
VII.
Were the provisions of section 8 of the ATIA
met by Public Safety?
[63]
Prof. Yeager’s primary argument is that the
records he sought were under the control of Public Safety. His alternate
argument is that the Minister refused to exercise his discretion to transfer
his request to an appropriate government institution as provided by section 8
of the ATIA. Prof. Yeager adds that such refusal was egregious
behaviour, as the other government institution, CSC, is in the same portfolio
and is also under the Minister’s supervision.
A.
The meaning of the Firman Note
[64]
The factual connection to subsection 8(1) is
found in the Firman Note. It shows that at an unknown point in time, there was
a discussion by Public Safety with a consultant, Terry Firman. Each of Prof. Yeager
and the Attorney General submit that the brief note of that meeting proves
their case with respect to whether Public Safety erred under section 8 in its
handling of the access request.
[65]
The Firman Note is a short, handwritten note,
the author of which is unknown. It is undated and unsigned. The note is first
referred to in a note to file made by ATIP Analyst Amanda Harrington at Public
Safety on September 11, 2008, well after the response to Prof. Yeager by
Public Safety but before the release of the OIC investigation report. Her note
to file also summarizes the actual Firman Note, which Prof. Yeager
eventually obtained through an ATIA request. The Firman Note states:
• Sylvie
and Terry met with CSC regarding who the panel fell under . . . determined that
was created within CSC and functions within CSC . . . PS nothing to do with it.
They have same request.
• funding by CSC
(some abbreviations expanded for clarity,
bullets in original, no words omitted)
[66]
Prof. Yeager’s argument is that the
concluding words of the first bullet—“[t]hey have same
request”—are, as he puts it, a smoking gun. He submits that those words
mean that Public Safety must have given his request to CSC, since Prof. Yeager
says he never submitted the request to CSC. The Attorney General says that in
that case it means the provisions of section 8 were met by Public Safety: the
request was transferred.
[67]
There is no evidence to support one particular
interpretation or the position of either party. In addition, the OIC report
says otherwise: by saying the request should have been transferred, the OIC
presumably means that it was not.
[68]
The note to file made by Amanda Harrington
discusses the Firman Note this way:
Received call from OIC investigator . . .
[w]e discussed the note on file that there was a meeting between CSC and Terry
Firman and Sylvie Séuin-Brant [sic] re-who the Review Panel fell under and it
was agreed that it fell under CSC… Unclear why file was not transferred at that
point… It is possible that the meeting took place after file was closed but
there is no indication as to when the meeting was held… Investigator asked if
we would be willing to transfer file to CSC out of a show of good faith… spoke
with Tony and said if we got the recommendation in writing to do so we would
comply but not sure that CSC would be willing to have a closed file transferred
to them. Left same message for investigator.
[69]
As illustrated by the contradictory positions of
the parties and the note to file, the meaning of the Firman Note is far from
clear. There are various possible interpretations of the note. Based on the
very scant facts in the record at least four interpretations quickly come to
mind: (1) the request was referred to CSC and CSC dropped the ball; (2) the
request was not referred because Public Safety knew that CSC had already
received the request; (3) no referral was made because the file was closed and
(4) Public Safety was waiting for a written request from the OIC to transfer
the request, but as none was received it was never transferred.
[70]
Given the lack of clarity with respect to this
evidence, and in the absence of important details such as the author of this
note, I am unable to attach the importance to the Firman Note that either of
the parties suggest. It does not assist in answering whether Public Safety met
any section 8 obligations.
B.
Were the provisions of section 8 of the ATIA met
by Public Safety?
[71]
Regardless of the actual meaning of the Firman
Note, the question remains as to whether under section 8 of the ATIA,
there was any legal obligation on Public Safety to consider transferring the
request to CSC.
[72]
In my view, because Public Safety did not
control a record, which we know from the jurisprudence means either physical or
legal control, section 8 of the ATIA was never triggered. Therefore the
question of whether Public Safety should have transferred Prof. Yeager’s
request to CSC did not arise on these facts.
(1)
Legislative Context – Access to Government
Records
[73]
Prof. Yeager says section 8 must be read in
connection with section 2 (Purpose) and subsection 4(2.1) (Responsibility of
Government Institutions) to transfer his request from Public Safety to CSC. He
also relies upon his Portfolio Argument that the Minister controls the records
in both Public Safety and CSC, so the failure to transfer the record was
egregious behaviour.
[74]
Section 8 must be read together with section 4
(Right of Access), section 5 (Information about Government Institutions),
section 6 (Request for Access) and section 7 (Notice where Access Requested).
All are found in the part of the ATIA dealing with “Access to Government Records”. Control of a record is
a recurring legislative requirement for access to a government record.
[75]
Section 4 provides that the right of access is
to a record “under the control of a government
institution”. Section 6 then requires that a request for access be made
to the government institution “that has control
of the record”.
[76]
The correct government institution to receive an
access request can be ascertained by consulting the annual publication section
5 requires the minister responsible for the ATIA to produce. It sets out
the responsibilities of each government institution, including details on how
it is organized and the programs and functions of each division or branch.
[77]
Section 7, which is expressly subject to the
provisions of sections 8, 9 and 11, requires the government institution which
received the access request to respond in writing within thirty days indicating
“whether or not access to the record or a part
thereof will be given”. If access is to be given, then section 7
requires the person requesting it to be given such access.
[78]
Finally, the legislative scheme stipulates in
subsection 8(1) of the Access to Information Regulations, SOR/83-507 [ATIA
Regulations] that the head of the institution considering whether to
grant access to a record may give the requester an opportunity to examine the
record rather than a copy of the record. The opening words of subsection
8(1) of the ATIA Regulations indicate the presumption that the
institution considering the access request has control of the record:
|
Access
8 (1) Where a
person is given access to a record or part thereof under the control of a
government institution, . . .
|
Accès aux
documents
8 (1) Lorsqu’une
personne se voit donner accès à la totalité ou à une partie d’un document
relevant d’une institution fédérale, . . .
|
[79]
From the foregoing it can be seen that by the
time the head of an institution makes a determination under section 8 of
whether to transfer an access request, the legislative presumption is that a
record is controlled by that institution. That is not the end of the matter
though. If the institution receiving the request does control a record to which
access should be given, then the question is whether another government
institution is better able to answer the request because it has a greater
interest in the record. That question is addressed in subsections 8(1) and
(3) of the ATIA.
[80]
The decision of whether or not to transfer a
request can put operational pressure on the receiving institution. The
institution which receives the request is to make any decision to transfer it
within 15 days after receiving the request, and it may only be transferred if
the head of the other government institution consents to process the request: ATIA
Regulations, subs 6(1). Under subsection 8(2) of the ATIA, where a
request is transferred, the receiving institution is deemed to have received
the request on the day the original institution received it. This is expressly
stated as being for the purpose of section 7 which requires a written notice of
whether or not access will be given to be given to the requester within 30 days
after the request was received. The receiving institution might therefore only
have 15 days to respond to the requester, rather than the usual 30 days.
(2)
Sections 8(1) and (3) of the ATIA
[81]
Perhaps in an effort to prevent institutions
playing “hot potato” with an access request, the
ATIA Regulations stipulate in subsection 6(2) that a request that has
been transferred shall not be transferred to a third government institution. In
addition, subsection 8(1) of the ATIA allows the head of an institution
to transfer an access request only if certain conditions are met:
|
Transfer of Request
8 (1) Where a government institution receives a request for access
to a record under this Act and the head of the institution considers that
another government institution has a greater interest in the record, the head
of the institution may, subject to such conditions as may be pre-scribed by
regulation, within fifteen days after the request is received, transfer the
request and, if necessary, the record to the other government institution, in
which case the head of the institution transferring the request shall give
written notice of the transfer to the person who made the request.
|
Transmission
de la demande
8 (1) S’il juge que le document objet de la demande dont a été
saisie son institution concerne davantage une autre institution fédérale, le
responsable de l’institution saisie peut, aux conditions réglementaires
éventuellement applicables, transmettre la demande, et, au besoin, le
document, au responsable de l’autre institution. Le cas échéant, il effectue
la transmission dans les quinze jours suivant la réception de la demande et
en avise par écrit la personne qui l’a faite.
|
[82]
Under subsection 8(1) of the ATIA, the
question of whether Public Safety should have transferred Prof. Yeager’s
request is subject to two conditions: (1) Public Safety has control of a
responsive record as required by sections 4 and 6; (2) another government
institution has a greater interest in the record as that phrase is defined in
subsection 8(3).
[83]
Paragraphs 8(3)(a) and (b) of the ATIA
provide the mechanism to determine which of two or more institutions has a
greater interest in a record.
|
Meaning of
greater interest
(3) For the
purpose of subsection (1), a government institution has a greater interest in
a record if
(a) the record was originally produced in or for the institution;
or
(b) in the case of a record not originally produced in or for a
government institution, the institution was the first government institution
to receive the record or a copy thereof.
|
Justification
de la transmission
(3) La
transmission visée au paragraphe (1) se justifie si l’autre institution :
a) est à l’origine du document, soit qu’elle l’ait préparé
elle-même ou qu’il ait été d’abord préparé à son intention;
b) est la première institution fédérale à avoir reçu le document
ou une copie de celui-ci, dans les cas où ce n’est pas une institution
fédérale qui est à l’origine du document
|
[84]
There is no evidence that Public Safety has or
ever had either legal or corporeal control of the records sought by Prof. Yeager.
The OIC found that Public Safety did not hold any responsive records involving
the establishment of the CSC Review Panel, its funding or the appointment of
its members. The OIC did conclude and advise that CSC might hold responsive
records but Prof. Yeager did not pursue that avenue.
[85]
Other than the CSC, the only other source of the
records Prof. Yeager was seeking or other possible location for them was
the Minister’s office. National Defence has established that if the
records were in the Minister’s office, Public Safety had no control of them, as
they do not concern a departmental matter and therefore any inquiry stops at
the first step of the two-step test it established.
[86]
Subsection 8(3) of the ATIA is clear when
read in the context of the legislation as a whole. The head of the institution
receiving an access request must have control of the record being sought and
then, before it can transfer the request, it must determine whether another
institution has a greater interest in the record. If another institution does
have a greater interest, then the head also considers whether it is necessary
to transfer the record it holds or just the request. That would be the case,
for example, if the record held by the transferring institution was an
original, not a duplicate, record and transfer to an institution with a greater
interest was necessary in order to provide a complete response to the
requester.
[87]
In summary, the purpose of section 8 of the ATIA
is to ensure that the government institution with the greatest interest in the
record has the opportunity to be given control of the request, and therefore
the choice of whether or not to exercise discretionary refusal provisions,
before the institution which received the request decides whether or not to
disclose the records. To give an example, suppose the Canada Border Services
Agency [CBSA] received a request for certain investigation documents it had
received from a municipal police force and the Royal Canadian Mounted Police
[RCMP]. While the municipal police force would have control over the disclosure
of the record by virtue of section 13 of the ATIA, it would be the CBSA
that would have to decide whether to exercise the discretionary law-enforcement
exemption in subsection 16(1). To prevent the suboptimal situation of the
CBSA deciding whether to disclose an RCMP record, section 8 allows the CBSA to
transfer the record to the RCMP.
[88]
The result is that government departments or
agencies that produce documents and share them with other government
institutions can still control the disclosure of those documents no matter
which institution receives the request for access to the record. However, that
interest disappears if, as in this instance, the institution receiving the
request has no possession or control of the record in the first place. In that
event there is no legal obligation requiring the institution, such as Public
Safety, to transfer the request as the greater interest consideration does not
arise.
(3)
Ontario’s Freedom of Information and
Protection of Privacy Act
[89]
In support of this analysis I find it is useful
to contrast the provisions in subsections 8(1) and (3) of the ATIA to
subsections 25(1), (2) and (3) of Ontario’s Freedom of Information and
Protection of Privacy Act, RSO 1990, c F.31 [FIPPA], in which a
clear distinction is made between a record in the possession of an institution
and one not in its possession:
|
Request to be forwarded
25. (1) Where an institution receives a request for access to a
record that the institution does not have in its custody or under its
control, the head shall make all necessary inquiries to determine whether
another institution has custody or control of the record, and where the head
determines that another institution has custody or control of the record, the
head shall within fifteen days after the request is received,
(a) forward the
request to the other institution; and
(b) give written
notice to the person who made the request that it has been forwarded to the
other institution.
Transfer of request
(2) Where an institution receives a request for access to a record
and the head considers that another institution has a greater interest in the
record, the head may transfer the request and, if necessary, the record to
the other institution, within fifteen days after the request is received, in
which case the head transferring the request shall give written notice of the
transfer to the person who made the request.
Greater interest
(3) For the purpose of subsection (2), another institution has a
greater interest in a record than the institution that receives the request
for access if,
(a) the record
was originally produced in or for the other institution; or
(b) in the case
of a record not originally produced in or for an institution, the other
institution was the first institution to receive the record or a copy
thereof.
|
Acheminement de la demande
25. (1) La personne responsable de l’institution qui reçoit une
demande d’accès à un document dont l’institution n’a ni la garde ni le
contrôle, fait les recherches nécessaires afin de déterminer si une autre
institution en a la garde ou le contrôle. Si la personne responsable détermine
que tel est le cas, la personne responsable, dans les quinze jours de la
réception de la demande :
a) d’une part,
renvoie celle-ci à l’institution concernée;
b) d’autre part,
avise par écrit l’auteur de la demande du renvoi à une autre institution.
Transfert de la demande
(2) La personne responsable de l’institution qui reçoit une
demande d’accès à un document, lequel, à son avis, intéresse davantage une
autre institution, peut transférer la demande, et, si nécessaire, le document
lui-même à cette autre institution dans les quinze jours de la réception de
la demande. La personne responsable qui effectue ce transfert en informe
alors par écrit l’auteur de la demande.
Ressort d’une autre institution
(3) Pour l’application du paragraphe (2), un document intéresse
davantage une institution autre que celle qui reçoit la demande d’accès si,
selon le cas :
a) le document a
d’abord été constitué par l’autre institution ou pour son compte;
b) l’autre
institution a reçu la première ce document ou une copie de celui-ci, si le
document n’a pas d’abord été constitué par une institution ou pour son compte
|
[90]
The wording of subsections 25(2) and (3) of FIPPA
are virtually identical to subsections 8(1) and (3) of the ATIA.
Subsection 25(1) of FIPPA would not be necessary if a request could be
transferred under subsection 25(2) by an institution that did not
control a responsive record. While FIPPA was enacted after the ATIA,
that the Ontario legislature chose different wording supports my analysis that
the language in subsection 8(1) of the ATIA, particularly when
considered in the context of the provisions of sections 4 – 7 and the ATIA
Regulations, anticipates that the institution considering whether to “transfer the request and, if necessary, the record”
actually has in its possession or otherwise controls a responsive record.
Harkening back to Canada Post, for an institution to consider whether to
transfer a request, and, if necessary, the record, that institution must first
have legal or corporeal possession of a responsive record.
[91]
While subsection 25(1) of FIPPA has no
corresponding provision in the ATIA, subsection 4(2.1), which is
considered next, does provide for assistance to an information seeker. Prof. Yeager
submitted that although the amendment adding subsection 4(2.1) to the ATIA
was not in force at the time of his request, Public Safety was aware that it
would become law and it had a moral obligation to assist him with his access
request.
VIII.
Was Public Safety required to follow subsection
4(2.1) of the ATIA?
[92]
On September 1, 2007, subsection 4(2.1) of the ATIA
came into force when it received Royal Assent. It requires a government
institution to make every reasonable effort to assist a person requesting
access to a record under the control of the institution, to respond to the
request accurately and completely and to provide timely access to the record,
in the format requested.
[93]
It is not necessary to consider whether
subsection 4(2.1) operated retrospectively or prospectively. As I have
determined that Public Safety did not have control of any record responsive to
the request, the provisions of section 4(2.1), were not engaged in either case.
IX.
Summary
[94]
In summary, based on the wording of the
legislation, particularly the definition of a government institution, and the
jurisprudence, I cannot accede to Prof. Yeager’s heartfelt argument that
the Minister’s control of a Portfolio of government agencies is determinative
and that to find otherwise is a misinterpretation of the ATIA. Nor do I
find that it is a factual error for Public Safety to have said it had no
records.
[95]
The ability to control a record, in this case at
the Portfolio level, is not determinative of this matter. A Portfolio is not a
government institution. Section 4 of the ATIA clearly requires the
access request to be made to a government institution as set out in Schedule I.
As was said in National Defence, if I accept Prof. Yeager’s
argument, it effectively eliminates the need to consider the definition of
government institution found in the ATIA, and it renders the list in
Schedule I essentially meaningless. While Prof. Yeager would like to start
at step two of the two-part test, step one is determinative in this case and
step two is not reached.
[96]
While Prof. Yeager wishes to make new law,
both an evidentiary and a legal basis for his arguments are required before the
Court can respond as he would like. Having reviewed the record, the
jurisprudence and the legislation, it is my view that Public Safety did not err
when it said it had no responsive records. The provisions of the ATIA
are specifically structured to establish separate government institutions and
to require access requests to be made to the relevant government institution.
Only Parliament can change that structure.
[97]
Having failed to make out his Portfolio
Argument, Prof. Yeager’s arguments under section 8 and subsection 4(2.1)
also fail, as control of a record is at the centre of those provisions as well.
X.
Is either party entitled to costs and, if so, of
what nature and in what amount?
[98]
As I mentioned at the outset of this judgment,
this case is a classic instance of an irresistible force meeting an immovable
object. Realistically, either side could have resolved this matter without any
litigation, let alone that which has stretched over several years. However, I
do not find that one party or the other is more or less to blame. I keep this
in mind when exercising my discretion with respect to costs.
[99]
I will first consider whether Prof. Yeager
is entitled to any costs, for any of the issues he has raised. Then I will
consider whether the Minister is entitled to costs as the successful party.
A.
Costs sought by Prof. Yeager
(1)
Prof. Yeager is self-represented
[100] Prof. Yeager acknowledges that as a self-represented litigant,
he is not generally entitled to solicitor and client costs. He stresses that
his position as a public interest litigant is very significant and it is a
central feature of his proposition that he should be awarded costs regardless
of the outcome. I am aware that even as a self-represented litigant, Prof. Yeager
may be entitled to some form of compensation beyond the actual disbursements he
has incurred. However, that amount is at best equal to what he could
have obtained under the tariff if he had been represented by a lawyer;
generally it is a fraction of that amount: Air Canada v Thibodeau, 2007
FCA 115 at para 24.
(2)
No punitive costs
[101] Prof. Yeager also seeks punitive costs because of, as he puts
it, the illegal and prolonged misconduct of the Minister in “undermining” the ATIA. Given my findings on
the issues raised, I see no basis upon which to award punitive costs to Prof. Yeager,
even after contemplating subsection 53(2) of the ATIA, which is
discussed below.
(3)
No costs for the Portfolio Argument or
subsection 4(2.1)
[102] Prof. Yeager has not succeeded with the Portfolio Argument,
which is premised on an interpretation of the ATIA that attempts to
elevate control of a record above the definition of government institution.
Although I respect his tenacity, I do not find that the Portfolio Argument
raised an important new principle in relation to the definition of control
under the ATIA. In light of National Defence and the wording of
the ATIA, the existing jurisprudence was fully responsive to his
argument. For similar reasons, I do not find he is entitled to any costs with
respect to his arguments under subsection 4(2.1).
(4)
Modest compensation for the Section 8 issue
[103] However, Prof. Yeager has raised an argument under section 8
that has not previously been before the Court. In that respect, although he did
not succeed, he has helped to develop the law as contemplated by subsection
53(2) of the ATIA, which permits an unsuccessful litigant to be awarded
costs. In addition, under rule 400(1) of the Federal Courts Rules,
SOR/98-106, the Court has full discretionary power over the amount and
allocation of costs. In exercising that discretion, rule 400(3) sets out
various factors to be considered, including Rule 400(3)(o): “any other matter that [the Court] considers relevant”.
I have considered all such factors. I have also considered rule 400(6)(a),
which permits the Court to award costs in respect of a particular issue.
[104] In my view, Prof. Yeager is entitled to some modest
compensation for his time spent and for his reasonable disbursements incurred
in preparing and advancing his argument on the issue of whether section 8 was
properly handled. I am bound by the Federal Court of Appeal to award that
compensation only insofar as Prof. Yeager incurred an opportunity cost by
foregoing remunerative activity: Yu v Canada (Attorney General), 2011
FCA 42 at para 37.
[105] I note that Prof. Yeager indicated he generally engages in
public interest litigation under the ATIA, and did so with this access
request in particular as part of his professorial research. It may well be that
he has been remunerated as part of his research for the time spent, but as I do
not contemplate a large award, I do not in this case view it as a factor to
take into account.
[106] In all the circumstances, recognizing that these figures are in all
likelihood not easily extricable from Prof. Yeager’s overall time spent
and costs involved in pursuing this application, I am satisfied that an
all-inclusive award of $1500 for costs, including disbursements, is appropriate
to award to Prof. Yeager for the time and disbursements he expended on the
sole issue of section 8 of the ATIA.
(5)
Request to be re-imbursed costs previously
awarded against him
[107] I wish to address another costs issue raised by Prof. Yeager.
Prior to the hearing, Prof. Yeager had filed a motion in writing in this
Court seeking an order for the issuance of a subpoena duces tecum to
compel production of, amongst other documents, the Firman Note. The motion was
unsuccessful before Prothonotary Lafrenière, who awarded costs against Prof. Yeager,
which he has paid, in the amount of $750. Prof. Yeager appealed that
decision to Mr. Justice Gascon, arguing the documents he sought were vital for
the final disposition of his Application. He was unable to persuade Mr. Justice
Gascon to issue the subpoena or to reverse the costs award. Mr. Justice
Gascon awarded costs to the Respondents on the appeal.
[108] At the start of the hearing, I permitted a copy of the note to be
filed, since both Prof. Yeager and the Attorney General said it proved
their case. The actual note had not been before either Prothonotary Lafrenière
or Mr. Justice Gascon.
[109] At the hearing, Prof. Yeager asked to be reimbursed the costs
of $750 he has already paid because I permitted the Firman Note to be entered
into the record and “thereby reversed the decision of
Mr. Justice Gascon”. There are three problems with that argument. One
problem is that the note entered the record on consent. Another problem is that
Mr. Justice Gascon refused the appeal, as he was not persuaded that the Firman
Note and other documents Prof. Yeager was seeking to compel raised an
issue vital to the outcome of the case. This conclusion has been confirmed from
my consideration of this matter. Finally, Mr. Justice Gascon determined that Prof. Yeager
used the wrong procedure for obtaining the ATIP file; he should have sought the
Tribunal record through rule 317 of the Federal Courts Rules, not by way
of a subpoena duces tecum.
[110] In my view there is no basis upon which I would interfere with the
existing cost awards to which Prof. Yeager is subject as part of this
litigation.
B.
Costs sought by the Attorney General
[111] Prof. Yeager has not prevailed with respect to any of his
arguments, all of which find their source in his creative but ultimately
unsuccessful notion of control as articulated in his Portfolio Argument. As the
Attorney General has succeeded, costs are payable by Prof. Yeager to the
Attorney General in accordance with column III of the table to Tariff B for all
issues other than the section 8 issue. As the costs of the section 8 issue are
likely to be difficult to separate, I direct that in any assessment of the
Attorney General’s costs, those costs shall be reduced by $1500 to reflect that
the Attorney General received no costs on the section 8 issue.
[112] In addition to such deduction, if the parties so agree, Prof. Yeager’s
cost award of $1500 may be deducted from the amount otherwise found owing by
him to the Attorney General.