Expense records

Always get receipts or other vouchers when you buy something for your business.

The receipt or other voucher should show:

• the date of the purchase;
• the name and address of the seller or supplier;
• the name and address of the buyer; and
• a full description of the goods or services; and
• the vendor's business number if they are a GST/HST registrant.

Make sure the seller or supplier describes the goods or services on the receipt. However, sometimes that is not possible, as with a cash register tape. In such a case, you should write a description of the goods or services on the receipt or other voucher, or in your expense journal.

It is also possible that a seller or supplier may not provide you with a receipt. In such a case, write the name and address of the seller or supplier, the amount paid for the goods or services, the date you made the payment and the details of the transaction in your expense journal.

For an example of how to record your expenses, see Expense Journal - Month of July.

Forms and publications

• Guide T4002, Business and Professional Income

Related topics

• Keeping records

Date modified:

2016-01-05