Date:
20071106
Docket: A-33-07
Citation: 2007 FCA 356
CORAM: LÉTOURNEAU
J.A.
PELLETIER
J.A.
TRUDEL
J.A.
BETWEEN:
ATTORNEY GENERAL OF CANADA
Appellant
and
GEORGE FLYNN
Respondent
REASONS FOR JUDGMENT
LÉTOURNEAU J.A.
[1]
This
appeal raises the question of the scope of the procedural guarantees to which
an inmate is entitled when he is temporarily deprived of the right to have
contact visits with his de facto spouse and to participate in the
private family visits program. So far as I know, this question is before the
Court for the first time.
[2]
The
question comes here from the Federal Court, where it was decided in the respondent’s
favour on judicial review. Specifically, the question is whether the Court
erred when it concluded that there was a breach of procedural fairness because at
the time the decision was taken to suspend visits in the form and manner that
the respondent had received them thus far, he was not given sufficient
information to allow him to make appropriate representations regarding the
suspension.
[3]
The
respondent has since recovered his freedom, but he has brought a court
proceeding against the appellant. However, this has been stayed pending a final
decision on his challenge to the decision made on the third level grievance by
the Commissioner of Correctional Service Canada. The parties thus still have an
interest in having the case at bar decided. In the appellant’s case, this
interest also involves setting the parameters of the duty of procedural
fairness in the situation before the Court.
FACTS AND PROCEEDINGS
[4]
The
respondent was serving a term of imprisonment at La Macaza. When he arrived there in 2002,
he was given the right to have visits with physical contact with his de
facto spouse. He also participated in the private family visits program.
[5]
Based on
information obtained from various sources, the respondent was suspected of
bringing narcotics and money into the institution. The private family visits
were allegedly the means used to do this. Further, he was suspected of making
loans of tobacco and engaging in financial transactions inside the institution.
His telephone conversations were then tapped in accordance with an
authorization issued on January
8, 2003: see
appeal case, vol. 1, page 41.
[6]
The
investigation was conducted by the preventive security service. It led to the
following conclusion: the unlawful activities of the respondent and his spouse-accomplice
posed a risk to the security of the institution. Accordingly, the visits board made
a decision on February 27, 2003 to suspend contact visits and participation in
the private family visits program. These were replaced by [TRANSLATION] “wicket”
visits, that is visits without contact.
[7]
On March 12, 2003 the warden of the institution
upheld the decision to suspend contact visits and private family visits
indefinitely.
[8]
The
respondent challenged the warden’s decision as a breach of the rules of procedural
fairness. On May 6, 2003 the respondent’s grievance was dismissed at the second
level of review. The Regional Deputy Commissioner who made the decision
dismissing the grievance considered that the reasons for the suspension had
been given to the respondent and his spouse on February 21 and 27, 2003. A
month later, the third level of review upheld the warden’s decision on the same
grounds as were given by the decision-making authority at the second level.
FEDERAL COURT JUDGMENT
[9]
Relying on
subsection 90(1) of the Corrections and Conditional Release Regulations,
SOR/92-620 (the Regulations), the Federal Court concluded that a right to
contact visits existed unless separation of the individuals was necessary to
guarantee the security of the institution and no less restrictive solution was
available. Section 90 reads:
90. (1) Every
inmate shall have a reasonable opportunity to meet with a visitor without a
physical barrier to personal contact unless
(a) the
institutional head or a staff member designated by the institutional head
believes on reasonable grounds that the barrier is necessary for the security
of the penitentiary or the safety of any person; and
(b) no less
restrictive measure is available.
(2) The
institutional head or a staff member designated by the institutional head
may, for the purpose of protecting the security of the penitentiary or the
safety of any person, authorize the visual supervision of a visiting area by
a staff member or a mechanical device, and the supervision shall be carried
out in the least obtrusive manner necessary in the circumstances.
(3) The Service
shall ensure that every inmate can meet with the inmate's legal counsel in
private interview facilities.
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90. (1) Tout
détenu doit, dans des limites raisonnables, avoir la possibilité de recevoir
des visiteurs dans un endroit exempt de séparation qui empêche les contacts
physiques, à moins que :
a) le
directeur du pénitencier ou l'agent désigné par lui n'ait des motifs
raisonnables de croire que la séparation est nécessaire pour la sécurité du
pénitencier ou de quiconque;
b) il
n'existe aucune solution moins restrictive.
(2) Afin d'assurer
la sécurité du pénitencier ou de quiconque, le directeur du pénitencier ou
l'agent désigné par lui peut autoriser une surveillance du secteur des
visites, par un agent ou avec des moyens techniques, et cette surveillance
doit se faire de la façon la moins gênante possible dans les circonstances.
(3) Le Service doit
veiller à ce que chaque détenu puisse s'entretenir avec son avocat dans un
local assurant à l'entrevue un caractère confidentiel.
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[10]
It further
held that the authorities had failed in their duty of disclosure set out in
section 27 of the Corrections and Conditional Release Act, S.C. 1992, c.
20 (the Act). That provision reads as follows:
27. (1) Where
an offender is entitled by this Part or the regulations to make
representations in relation to a decision to be taken by the Service about
the offender, the person or body that is to take the decision shall, subject
to subsection (3), give the offender, a reasonable period before the decision
is to be taken, all the information to be considered in the taking of the
decision or a summary of that information.
Idem
(2) Where an offender
is entitled by this Part or the regulations to be given reasons for a
decision taken by the Service about the offender, the person or body that
takes the decision shall, subject to subsection (3), give the offender,
forthwith after the decision is taken, all the information that was
considered in the taking of the decision or a summary of that information.
Exceptions
(3) Except in
relation to decisions on disciplinary offences, where the Commissioner has
reasonable grounds to believe that disclosure of information under subsection
(1) or (2) would jeopardize
(a) the safety
of any person,
(b) the
security of a penitentiary, or
(c) the conduct
of any lawful investigation,
the Commissioner may
authorize the withholding from the offender of as much information as is strictly
necessary in order to protect the interest identified in paragraph (a),
(b) or (c).
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27. (1) Sous
réserve du paragraphe (3), la personne ou l’organisme chargé de rendre, au
nom du Service, une décision au sujet d’un délinquant doit, lorsque celui-ci
a le droit en vertu de la présente partie ou des règlements de présenter des
observations, lui communiquer, dans un délai raisonnable avant la prise de
décision, tous les renseignements entrant en ligne de compte dans celle-ci,
ou un sommaire de ceux-ci.
Idem
(2) Sous réserve du
paragraphe (3), cette personne ou cet organisme doit, dès que sa décision est
rendue, faire connaître au délinquant qui y a droit au titre de la présente
partie ou des règlements les renseignements pris en compte dans la décision,
ou un sommaire de ceux-ci.
Exception
(3) Sauf dans le
cas des infractions disciplinaires, le commissaire peut autoriser, dans
la mesure jugée strictement nécessaire toutefois, le refus de communiquer
des renseignements au délinquant s’il a des motifs raisonnables de croire que
cette communication mettrait en danger la sécurité d’une personne ou du
pénitencier ou compromettrait la tenue d’une enquête licite.
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[Emphasis added.]
[11]
In the
Court’s view, taking into account the interests involved and the importance of
the undisclosed information, failure to provide sufficient information to allow
the respondent [TRANSLATION] “a reasonable opportunity to defend himself”
before the decision was made by the warden of the institution on March 12, 2003
was a breach of procedural fairness: see paragraphs 18, 31 and 32 of the
Court’s reasons for order.
ANALYSIS OF JUDGMENT
Access to and participation in contact
visit and private family visits programs
[12]
Section 71
of the Act, which need not be reproduced, gives every inmate the right, within
reasonable limits set by regulation to ensure the safety of all persons or the
penitentiary, to maintain relations with his or her family, especially by
visits. However, subsection 90(1) of the Regulations does not give the inmate
an absolute right or a strict right to contact visits. At most, if we are to
speak of a right, we can say there is a relative and qualified right to a
reasonable opportunity for contact visits: see the wording of subsection 90(1).
Seen from the penitentiary administration’s standpoint, section 90 imposes on
it a corresponding duty to provide an opportunity for contact visits.
[13]
This right
is also subject to suspension or prohibition of visits under section 91 of the
Regulations, where the institutional head or staff member believes on
reasonable grounds that during the course of the visit the inmate or visitor
would jeopardize the security of the penitentiary or the safety of any person,
or the inmate or visitor is likely to plan or commit a criminal offence.
Section 91 provides:
91. (1)
Subject to section 93, the institutional head or a staff member designated by
the institutional head may authorize the refusal or suspension of a visit to
an inmate where the institutional head or staff member believes on reasonable
grounds
(a) that,
during the course of the visit, the inmate or visitor would
(i) jeopardize the
security of the penitentiary or the safety of any person, or
(ii) plan or commit a
criminal offence; and
(b) that
restrictions on the manner in which the visit takes place would not be
adequate to control the risk.
(2) Where a
refusal or suspension is authorized under subsection (1),
(a) the refusal
or suspension may continue for as long as the risk referred to in that
subsection continues; and
(b) the
institutional head or staff member shall promptly inform the inmate and the
visitor of the reasons for the refusal or suspension and shall give the
inmate and the visitor an opportunity to make representations with respect
thereto.
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91. (1) Sous
réserve de l'article 93, le directeur du pénitencier ou l'agent désigné par
lui peut autoriser l'interdiction ou la suspension d'une visite au détenu
lorsqu'il a des motifs raisonnables de croire :
a) d'une
part, que le détenu ou le visiteur risque, au cours de la visite :
(i) soit de
compromettre la sécurité du pénitencier ou de quiconque,
(ii) soit de préparer
ou de commettre un acte criminel;
b) d'autre
part, que l'imposition de restrictions à la visite ne permettrait pas
d'enrayer le risque.
(2) Lorsque
l'interdiction ou la suspension a été autorisée en vertu du paragraphe (1)
:
a) elle
reste en vigueur tant que subsiste le risque visé à ce paragraphe;
b) le
directeur du pénitencier ou l'agent doit informer promptement le détenu et le
visiteur des motifs de cette mesure et leur fournir la possibilité de
présenter leurs observations à ce sujet.
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[Emphasis added.]
Parameters of duty of procedural fairness
under section 90 of Regulations
[14]
It is well
known that the content and parameters of the duty of procedural fairness vary
depending on the nature and importance of the decisions in question. In Baker
v. Canada (Minister of Citizenship and
Immigration),
[1999] 2 S.C.R. 817, at paragraph 21, the Supreme Court of Canada stated this
rule as follows:
The existence of a
duty of fairness, however, does not determine what requirements will be
applicable in a given set of circumstances. As I wrote in Knight v. Indian Head School Division No. 19, [1990] 1 S.C.R. 653, at p.
682, “the concept of procedural fairness is eminently variable and its content
is to be decided in the specific context of each case”. All of the
circumstances must be considered in order to determine the content of the duty
of procedural fairness: Knight, at pp. 682-83; Cardinal, supra,
at p. 654; Old St. Boniface Residents Assn. Inc. v. Winnipeg (City), [1990] 3 S.C.R. 1170, per
Sopinka J.
[15]
In the
field of custodial law the decisions taken by administrative authorities are
varied. They are not all of the same importance. They also give rise to
consequences of varying duration and seriousness. Sometimes they affect a
privilege, sometimes a right, sometimes living conditions, sometimes the
inmate’s residual freedom, to mention only a few of the interests affected by
such decisions. More often than not they are prompted by the security requirements
of the institution or of a group of individuals. It will be understood that the
duty to disclose information to an inmate may as a result be subject to limits
and exceptions. Indeed, this is expressly recognized by subsection 27(3) of the
Act, which authorizes the non-disclosure of certain information.
[16]
In Gallant
v. Canada (Deputy Commissioner, Correctional Service Canada), [1989] 3 F.C.
329, and Cartier v. Canada (Attorney General), [1998] F.C.J. No. 1211, cited
by the Federal Court in the case at bar, this Court stated as follows the need
to have some difference of treatment for administrative decisions so as to set
the limits of the duty of procedural fairness. At pp. 342 and 342 of Gallant,
adopted in the reasons of Nadon J. in Cartier, in those of Pelletier
J.A. in Blass v. Canada (Attorney General), 2002 FCA 220, and by the
undersigned in The Attorney General of Canada v. Boucher, 2005 FCA 77, at
paragraph 29, Marceau J.A. wrote:
It seems to
me that, to appreciate the practical requirements of the audi alteram partem
principle, it is wrong to put on the same level all administrative decisions
involving inmates in penitentiaries, be they decisions of the National Parole
Board respecting the revocation of parole, or decisions of disciplinary boards
dealing with disciplinary offences for which various types of punishments, up
to administrative segregation, can be imposed, or decisions, such as the one
here involved, of prison authorities approving the transfer of inmates from one
institution to another for administrative and good order reasons. Not only do
these various decisions differ as to the individual's rights, privileges or
interests they may affect, which may lead to different standards of procedural
safeguards; they also differ, and even more significantly, as to their purposes
and justifications, something which cannot but influence the content of the
information that the individual needs to be provided with, in order to render
his participation, in the making of the decision, wholly meaningful. In the
case of a decision aimed at imposing a sanction or a punishment for the
commission of an offence, fairness dictates that the person charged be given
all the available particulars of the offence. Not so in the case of a decision
to transfer made for the sake of the orderly and proper administration of the
institution and based on a belief that the inmate should, because of concerns
raised as to his behaviour, not remain where he is. In such a case, there would
be no basis for requiring that the inmate be given as many particulars of all
the wrong doings of which he may be suspected. Indeed, in the former case, what
has to be verified is the very commission of the offence and the person
involved should be given the fullest opportunity to convince of his innocence;
in the latter case, it is merely the reasonableness and the seriousness of the
belief on which the decision would be based and the participation of the person
involved has to be rendered meaningful for that but nothing more. In the
situation we are dealing with here, guilt was not what had to be confirmed, it
was whether the information received from six different sources was sufficient
to raise a valid concern and warrant the transfer.
[17]
Counsel
for the appellant submitted that in the case at bar the Federal Court, after
concluding that section 90 of the Regulations gave the inmate a right,
mistakenly gave this right an undue legal status and importance. This led to an
error of law involving the imposition by the Court of a duty of procedural fairness
which was neither required nor justified by section 90. As counsel for the
appellant submitted, the Federal Court imposed a duty to disclose information
that was greater than that imposed by the Act and the courts on transfer
proceedings, though a transfer was a procedure which carried with it far
greater consequences than a mere suspension of contact visits. I feel that the
appellant is right on this point.
[18]
Section 28
of the Act, in relative language comparable to that of section 90 of the
Regulations, gives an inmate the right to be confined in the least restrictive
environment possible. Both section 28 of the Act and section 90 of the Regulations
impose a duty to the inmate on the penal administration. I set out section 28:
28. Where a
person is, or is to be, confined in a penitentiary, the Service shall take
all reasonable steps to ensure that the penitentiary in which the person is
confined is one that provides the least restrictive environment for that
person, taking into account
(a) the degree
and kind of custody and control necessary for
(i) the safety of the
public,
(ii) the safety of
that person and other persons in the penitentiary, and
(iii) the security of
the penitentiary;
(b)
accessibility to
(i) the person’s home
community and family,
(ii) a compatible
cultural environment, and
(iii) a compatible
linguistic environment; and
(c) the
availability of appropriate programs and services and the person’s
willingness to participate in those programs.
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28. Le Service
doit s’assurer, dans la mesure du possible, que le pénitencier dans lequel
est incarcéré le détenu constitue le milieu le moins restrictif possible,
compte tenu des éléments suivants :
a) le degré
de garde et de surveillance nécessaire à la sécurité du public, à celle du
pénitencier, des personnes qui s’y trouvent et du détenu;
b) la
facilité d’accès à la collectivité à laquelle il appartient, à sa famille et
à un milieu culturel et linguistique compatible;
c)
l’existence de programmes et services qui lui conviennent et sa volonté d’y
participer.
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[19]
There is
no question that a decision on the placement of an inmate on his or her arrival
in a penitentiary is somewhat more fraught with consequences for the inmate and
his or her rehabilitation than a decision on contact visits. Similarly, a
subsequent decision on the transfer of an inmate following an upward revision
of the latter’s security rating is again, in terms of its consequences, not
comparable to a decision to temporarily suspend contact visits.
[20]
In fact,
the decision to transfer an inmate from a medium to a maximum security
institution affects his or her living conditions within the prison and
participation in correctional programs. It may delay the inmate’s parole. When
as in Boucher, supra, the transfer is from Montréal to the maximum
security institution in Port-Cartier, even the opportunity of having visits,
let alone contact visits, is seriously compromised by the distance between the
two places. In the respondent’s case, he did continue to have visits, but
without contact.
[21]
I feel
that the Federal Court also erred in law on the scope of the duty of procedural
fairness when it considered the question of the suspension of contact visits as
if the respondent was facing disciplinary charges. It referred twice to the
fact that the respondent “had no fair opportunity to defend himself against the
allegations” and that the disclosure made did not give him “a reasonable
opportunity to defend himself”: see paragraphs 31 and 32 of the reasons for
judgment.
[22]
In cases
of transfers resulting, for example, from allegations of the perpetration of
disciplinary offences, assessing the inmate’s guilt is not at issue. The penitentiary
administration has to decide on the advisability of making the transfer. The
Court’s function is determining whether sufficient information was given to the
inmate “for him to be able to participate meaningfully in the process of
determining whether he should be transferred and to oppose it”: see Attorney
General of Canada v. Boucher, supra, at paragraph 28.
[23]
The
question, and the approach to the question, are the same for the decision to
temporarily suspend contact visits. The issue in the case at bar is not whether
the inmate was guilty of trafficking in money, lending tobacco and trafficking
in narcotics inside the institution, but whether he had sufficient information
to object to the process of deciding on whether to suspend his participation in
contact visits and private family visits. This leads me to consider more
closely, first, the point at which for the purposes of procedural fairness
there should be a determination of the sufficiency of the information needed by
the inmate to effectively exercise his right of objection. Secondly, it is also
necessary to consider, from the standpoint mentioned earlier, the information
that was given to the inmate and his spouse before the initial decision was
made. I will also then consider the information disclosed, as it casts some
light on the sufficiency of what was provided before the decision to suspend
was made. I will proceed by chronological order up to the date of
June 6, 2003, when the decision was made on the third level
grievance, as it is that decision which is the subject of the judicial review;
however, I will also consider certain information given to the respondent after
June 6, 2003 because the Federal Court considered that the provision of this
information was belated and was a breach of procedural fairness.
Point
at which, for purposes of procedural fairness, there should be determination of
sufficiency of information provided to inmate so he can exercise his right of
objection
[24]
Subsection
27(1) of the Act states as a general rule that an inmate, who is entitled to
make representations, is to be given all the information to be considered in
the taking of the decision within a reasonable period before the decision is
taken. In emergency situations, such as terminating an ongoing illicit activity,
this information may and must be provided after the decision is taken. This is
dealt with in subsection 27(2) of the Act.
[25]
In the
case at bar, however, paragraph 91(2)(b) of the Regulations contains a
specific rule: when a suspension has been authorized, the inmate and the
visitor must be informed promptly of the reasons for the suspension. They
should also be given an opportunity to make representations regarding it.
[26]
The
penitentiary authorities complied with this provision of the Regulations. The
information on the decision to suspend contact visits was given to the
respondent and his spouse on February 21 and 26, 2003, before the visits board
took its decision on February
27, 2003. This
point is not in dispute. Accordingly, it is at that date, or subsequent to the
date on which the warden of the institution approved the visits board’s
decision, that the sufficiency of the information given to the respondent must
be assessed. This approval was given by the warden on March 12, 2003. The judge
placed the making of the decision at that date: see the reasons for his
judgment, paragraphs 18, 31 and 32.
[27]
I see no
error in this conclusion, especially as the period of time between the decision
by the committee and that of the warden was short and nothing new or
significant was communicated during the interval.
[28]
I felt I
should make some clarification of the time at which the sufficiency of
information for procedural fairness purposes must be determined, in view of the
grievances at the second and third levels of review of the initial decision and
the fact that additional information may be provided at these stages of the
process. It should be noted that these stages are only a review of the validity
of the initial decision. If additional information provided at these later
stages can support the merits of the decision under review, it cannot
compensate for a breach of procedural fairness surrounding the taking of the
initial decision.
[29]
Having
made that clarification, I now turn to the crux of the matter, the sufficiency
of the information.
Sufficiency of information given to
respondent and his spouse
(a) Information disclosed before decision by
warden of institution
[30]
Subsection
27(1) of the Act authorizes the body responsible for making a decision to give
the inmate, before the decision is made, a summary of the information to be
considered in taking the decision, rather than the information itself. This is
the option that was used in the case at bar. The initial decision to suspend
contact visits was made by the visits board of the institution on February 27, 2003: see appeal case, volume 1,
page 78, paragraphs 16 and 17 of the affidavit of Julie Bergevin.
[31]
Before the
decision was made, specifically on February 21 and 26, 2003, the respondent and
his spouse were each informed of the facts and reasons which subsequently led
to suspension of the contact visits, namely that:
(a) the
respondent had been the subject of a preventive security and electronic surveillance
investigation;
(b) the
electronic surveillance was authorized because the prison authorities
reasonably believed that the respondent had brought in narcotics through
private family visits and was preparing to do so again;
(c) he was
suspected of participating in unlawful acts with the assistance of his spouse,
specifically bringing pills, money and narcotics into the institution;
(d) he was also suspected of loans of tobacco and money
transactions in the institution;
(e) this information came from several sources;
(f) the respondent’s cell had been searched;
(g) customer
collection lists were found there, as one information source had indicated, and
those lists were seized;
(h) the
results of the preventive security investigation and the wiretapping confirmed
the respondent’s involvement in illicit activities in the institution;
(i) a conduct contract was given to the respondent,
who refused to sign it;
(j) the
conduct contract asked that he undertake to cease [TRANSLATION] “being
associated with trafficking in pills (medication) and drugs, trafficking in
money with fellow inmates” and “not to have a convenience store”;
(k) the
suspension of visits was temporary and would be reassessed when the smuggling
risk had decreased;
(l) the
contact visits were replaced by wicket visits, which appeared to the prison
authorities to be the least restrictive measure in the circumstances; and
(m) the respondent and his spouse could make
representations to challenge the decision.
[32]
This
information was distributed throughout the two volumes of the appeal case, but
it is possible to consult it at pages 41, 54 and 55, 77 to 79, 92, 132 and 133 and
147 of volume 1 and at page 291 of volume 2.
[33]
The
respondent admitted having engaged in loans of tobacco, but said he did this to
help other inmates. In connection with the existence of three boxes at his
spouse’s place of residence, the presence of which at that location was revealed
by the wiretap on his telephone conversations, the respondent admitted buying ten
cases of contraband cigarettes. Finally, he admitted having lost nearly $10,000
with fellow inmates in the 11 months he had been in La Macaza, which
corroborated the information received from inmates regarding loans of money and
explained the customer collection lists: see appeal case, volume 1, at pages 72
to 74.
(b) Information disclosed
before decision at second grievance level on May 6, 2003
[34]
On March 21, 2003 the respondent filed a
grievance against the decision by the warden of the institution: see the
respondent’s affidavit in the appeal case, volume 1, pages 37 and 38, paragraph
10. The decision was rendered on May 6, 2003: ibid., at page 63.
[35]
On April 1, 2003, by a letter to counsel for
the respondent, the latter was invited to get in touch with security
information officers or his parole officer if he wished to obtain further
explanations on the suspension of contact visits. The respondent did not make
use of this invitation: see appeal case, volume 1, at page 107.
[36]
Nevertheless,
on April 15, 2003 the respondent was given by the prison authorities an
evaluation report setting out further details as to [TRANSLATION] “his involvement
in certain schemes”, to use the phrase employed in the report: see appeal case,
volume 2, at pages 292 to 295.
[37]
This
report referred to protected information reports of November 5, 2002, January 7, 2003 and January 29, 2003 and to a security information
report of March 17, 2003. Once again, these reports related illicit activities
allegedly conducted by the respondent. They contained nothing new, except that
they indicated the reliability rating of the information sources, which varied
from an anonymous or unknown source to a source of complete reliability, and
included a high reliability level. This was the only new material not known to
the respondent.
[38]
With this
additional information brought to the respondent’s notice before his grievance
was decided at the second level he could, if it appeared necessary and he felt
that the information he had received on the suspension was insufficient, have
asked security information officers or his parole officer for further details,
as the letter of April 1, 2003 invited him to do. Nothing was done in this
regard.
(c) Information disclosed before decision on June 6, 2003
[39]
The
respondent’s grievance at the third decision level was filed on May 13, 2003,
and the decision rendered on June
6, 2003. The
submissions by counsel for the respondent contained in letters of February 28
and March 10 and 21, 2003 were drawn to the attention of the adjudicator: see
appeal case, volume 1, at pages 43, 50 and 59. Their content indicates that
before the initial decision was made the respondent was sufficiently aware of
the allegations in favour of a suspension of contact visits, and the
circumstances leading thereto, for him to make an objection.
(d) Information disclosed after decision on June
6, 2003
[40]
On August
8, 2003, pursuant to application for judicial review T-997-03 filed by the
respondent in the Federal Court, the appellant entered in the Court record a
censored copy of the security information report dated March 17, 2003 with the
reliability rating alongside each information source. This piece of information
appeared in the report of January
3, 2003 given to
the respondent on April 15, 2003. In any case, the report is subsequent to the
making of the initial decision approved by the institution warden on March 12, 2003.
[41]
The
Federal Court indicated its concern that a protected information report of
January 8, 2003 was not given to the respondent (in fact, it was
dated January 7 but not signed by the second co-signer until January 8). At
paragraph 31 of the reasons for judgment, the Court wrote:
[31] The
Protected Information Report from January 8,
2003,
contains important information about the applicant’s alleged drug trafficking activity,
including the allegation that he was going to smuggle “pot” into the
institution on the occasion of his next Private Family Visit (PFV) and,
particularly, the source of that information. The tip came from inmate Lama,
who, according to his own statements, held a grudge against the applicant. It
goes without saying that the reliability of such evidence could be considered
suspect.
The respondent is not disputing the fact that this information was received and
considered by the Warden before she made her decision; nor is the respondent
disputing the fact that the information was not disclosed to the applicant
before the Warden made her decision. The applicant was unaware of this
evidence. He therefore had no opportunity to challenge it or present contrary
evidence. I would add that the summary of the information, shared orally by the
respondent, contained no particulars that would allow the applicant to
challenge the reliability of the evidence and defend himself. In my
opinion, the summary in this case was utterly insufficient and did not in any
way meet the respondent’s obligation under the Act to provide a summary of all
information to be considered in the decision. The applicant had no fair
opportunity to defend himself against the allegations which, on the face of
it, seem at least in part to have served as the basis of the Warden’s decision.
[Emphasis added.]
[42]
With
respect, the defendant was aware that he was suspected of trafficking in narcotics
and using private family visits to bring illicit merchandise into the
institution: see above, the summary of information disclosed to the respondent
and the references to the appeal cases. He also knew before the first
suspension decision on February 27, 2003, made by the institution’s visits
board, that wiretapping of his telephone conversations had indicated that he
was preparing to do this again: see in particular in the appeal case, volume 1,
at page 41, the notification of interception of communications given to the
respondent.
[43]
The Federal
Court referred to this information obtained from the inmate Lama. It added that
the summary previously given to the respondent did not contain “particulars
that would allow [the respondent] to challenge the reliability of the evidence
and defend himself”.
[44]
I referred
earlier to the fact that we are not concerned here with a disciplinary offence,
and consequently a decision involving a conviction at the end of a hearing in
which an inmate may “defend himself” and present a full and complete defence.
In Gaudet v. Marchand, [1994] A.Q. No. 375, which raised a question
of a transfer, Rothman J.A. of the Quebec Court of Appeal set out the limits to
procedural fairness as follows, at paragraph 39:
In my
respectful opinion, the authorities had no duty to provide appellant with
copies of the statements given by informers, nor to afford appellant an
opportunity to cross-examine these witnesses or the penitentiary authorities
themselves. In a prison context, such a hearing would go considerably
beyond procedural fairness into the realm of an unreasonable intrusion into the
administration and security of the penitentiary.
[Emphasis added.]
[45]
The
Federal Court also emphasized the suspect reliability of the evidence provided
by the inmate Lama. It does not seem to have been drawn to the Court’s
attention that the word “Lama”, accompanied by a number and associated with the
word “inmate”, referred to an inmate’s code name. Similarly, the reasons for
judgment do not indicate that the Court was aware that there were several
“Lamas” in this matter, each corresponding to a source of information on the
ongoing illicit activities. Thus, Lama 0389, referred to by the Court, Lama
0121, Lama 0312, Lama 0238, Lama 0212 and Lama 0435 are inmates who were
involved in the loans of money or tobacco or who contracted debts of money or
tobacco: see observation or information reports in appeal case, volume 2,
at pages 296, 317, 318, 379, 380 and 391. With most of the aforementioned
information sources, the information received by the prison authorities was
checked and validated. If we add the respondent’s admissions regarding loans of
tobacco and the customer collection lists that were seized in his cell, I do
not think that the making of the decision to suspend contact visits was based
on information from a single inmate whose reliability might be considered
suspect.
(e) Conclusion on sufficiency of information given
to respondent
[46]
In short,
the decision to suspend an inmate’s contact visits requires the prison
authorities to give the inmate sufficient information to allow him to object to
the process for deciding on the advisability of suspending his participation in
contact or private family visits. To paraphrase Marceau J.A. in Gallant,
supra, what is at issue here is [TRANSLATION] “merely the reasonableness
and the seriousness of the reasons on which the decision is based, and the
participation of the person involved has to be rendered meaningful for that,
but nothing more”.
[47]
For
purposes of procedural fairness the sufficiency of the information given to the
respondent had to be assessed at the date on which he was required to make, or
could have made, his representations to the visits board of the institution or
the warden of the institution, on February 27 and March 12, 2003
respectively. The latest date was that on which the visits board’s decision was
approved by the warden of the institution, namely March 12, 2003.
[48]
The
Federal Court referred to the criterion by which it was bound, put forward by
Marceau J.A. in Gallant, but I am not sure that it did not
unconsciously disregard this in saying that the respondent had no fair
opportunity to defend himself against the allegations or a reasonable
opportunity to defend himself. If it had applied the correct test, or had correctly
applied the test to which it referred in Gallant, without misconceiving
the status of contact visits, it would undoubtedly have concluded that these
were sufficient and that the duty of procedural fairness had been met in the
circumstances. It would have dismissed the application for judicial review.
CONCLUSION
[49]
For these
reasons, I would allow the appeal with costs and I would set aside the Federal
Court’s decision on January 8, 2007 in case T-997-03. Rendering the judgment
which should have been rendered, I would dismiss the application for judicial
review.
“Gilles
Létourneau”
I
concur.
J.D. Denis Pelletier J.A.
I
concur.
Johanne
Trudel J.A.
Certified
true translation
Brian
McCordick, Translator