Date: 20100312
Docket: IMM-4493-09
Citation: 2010 FC 289
Ottawa, Ontario, March 12, 2010
PRESENT:
Madam Justice Johanne Gauthier
BETWEEN:
WILFREDO JOSE MERCADO,
YADIRA BAPTISTA,
WILLIE JOSE MERCADO,
YANIRA MERCADO
and JESUS ANGEL MERCADO BAPTISTA
Applicants
and
MINISTER OF CITIZENSHIP
AND IMMIGRATION
Respondent
REASONS FOR ORDER AND ORDER
[1]
Mr. Mercado
is asking the Court to review the decision by the Refugee Protection Division
of the Immigration and Refugee Board (RPD) dismissing his refugee
claim and that of his family members under sections 96 and 97 of the Immigration
and Refugee Protection Act, S.C. 2001, c. 27 (the Act).
[2]
Inter alia, the
applicant alleges a variety of circumstances—the failure to send the initial screening
form, the existence of a document of unknown origin in counsel’s file
indicating that the date of issuance of his American driver’s licence cast
doubt on the credibility of his story, the uncertainty about the place and date
of the RPD hearing—that were not raised before the RPD, to support his argument
that the RPD breached the
principles of fundamental justice and to obtain another chance to establish the
merits of his claim before the RPD. For the following reasons, the Court cannot
concur with this approach and, despite the vigorous efforts of his counsel, the
application is dismissed.
Background
and issues
[3]
Mr. Mercado,
a citizen of Venezuela, arrived in Canada with his
family on October 18, 2007, and claimed refugee status three days
later. His spouse Yadira Baptista and their oldest son Jesus
Angel Mercado Baptista are also Venezuelan citizens while their two other
children, Willie Jose Mercado and Yanira Mercado, are American
citizens. Ms. Mercado’s claim and that of the children were based entirely
on Mr. Mercado’s claim; he says he fears the secret police in his country
and his former employer, the Ministry of the Interior.
[4]
In
his Personal Information Form (PIF), Mr. Mercado stated that, after
spending a number of years in the United States, he
returned to Venezuela in
March 2005 but his family remained in the United States. He then
obtained a position as a computer maintenance technician in certain state
offices. In the course of his work, he said he discovered blacklists of the Circulos Bolivarianos
[Bolivarian Circles] that named members of his family (including his
brother) and some close friends. The government authorities knew that he had told
his relatives about the situation and ordered an investigation.
[5]
In
his PIF, Mr. Mercado described the persecution he suffered as follows:
[TRANSLATION] 6. In July 2006, I
was subjected to all types of threats [sic] persecution, even
psychological and physical torture.
7. In the same month of July and
during the following months, I was subjected to verbal threats and abuse at my
workplace.
8. Persecution by certain
elements of the Circulos Bolivarianos consisted of continual monitoring; [sic]
my daily activities, including my private activities.
9. Death threats against me and
against my family both in Venezuela and the United States by elements of
the Circulos Bolovarianos [sic] consisted in persecution and the
physical disappearance of my children and my spouse who, despite being alone in
the United States. . . . []
[Footnote added.]
[6]
Despite
this, the applicant continued to work for the ministry. He claimed that he
consulted a lawyer about his problems in September 2007; the lawyer
advised him to leave Venezuela. Mr. Mercado states
that he left Venezuela on October 1, 2007, for Colombia, and from
there he went to Mexico, then to the United States on
October 10, 2007. He stayed there for eight days.
[7]
At
the hearing, the applicant stated that his problems began in early
June 2006.
He testified that he was beaten and required a visit to the hospital around the
[translation] “20th or so”, then specifically
June 21, 2006. He also said that he attempted to file a police report
about his assailants but that the police clearly indicated that a complaint
would be futile because they were members of the secret police. He added that,
before he left Venezuela, his brother was also attacked.
[8]
Before
discussing the evidence that was before the RPD, it is worth
noting that the applicant and his spouse did not have their passports. Mr. Mercado,
whose passport could have established the date he entered Venezuela, was forced
to give his to his smuggler, and Ms. Mercado lost hers when her purse was
stolen. Only their oldest son had a Venezuelan passport issued in 2007; a copy
of it was included in the immigration documents. The four other family members
filed their birth certificates. Ms. Mercado also filed her official identity
card.
[9]
On
or about July 7, the RPD officer filed with the RPD a copy of
the applicants’ immigration file containing an American driver’s licence in Mr. Mercado’s
name dated January 8, 2007 (valid until 2017). A little later, on
August 4, the principal applicant filed a photocopy of a medical report
dated June 21, 2006, along with his PIF and the family’s identity
documents.
[10]
At
the beginning of the hearing that took place in Montréal and by videoconference
in Calgary, counsel for
the applicant filed a letter from a lawyer dated September 27, 2007. Later,
when the applicant was questioned as to whether he had documentary evidence
confirming that he had, in fact, worked at the ministry during the period
indicated, his counsel filed a copy of a work identity card that the applicant had
sent by fax the day before.
[11]
It
should also be noted here that the applicant argues that there was much
uncertainty about the place and date of the RPD hearing. According to him, this
explains in part his lack of preparation and why he was unable to file a better
copy of his work card. He also maintains that this uncertainty was a factor
that should have been considered when he requested more time to provide
documentary evidence after the hearing; this request for more time will be
discussed in the second part of these reasons.
[12]
It
is true that, in this record, the applicant received three notices of hearing.
The first was sent on July 7, 2009, and indicated that the hearing
would be held on August 17, 2009, in Montréal. A few weeks later, the
applicant and his family moved to Alberta, and the RPD was
notified. On August 5, a new notice of hearing was sent changing only the
time of the hearing to 1:30 p.m. on August 17, 2009, in Montréal.
Although this does not appear in the record, it is clear that counsel for the
applicants contacted the RPD to advise them that the applicant and his family could
not afford to travel to Montréal. On August 14, a third notice of hearing
indicated that it would take place at 11:30 a.m., Calgary time, and
that it would be held by videoconference between Calgary and Montréal.
Nothing indicates that the applicant requested that the hearing be adjourned.
[13]
As
to the issue of a better copy of the work card, the Court notes that Mr. Mercado
testified that he did not have the original of this document in Calgary because
it was in Venezuela.
[14]
At
the hearing, Mr. Mercado asked for more time to provide additional
documentary evidence to support his claim, but the request was refused. The RPD issued its
decision on the merits the following day.
[15]
Essentially,
Mr. Mercado’s claim was dismissed because the RPD found that the applicant
was not credible. This finding was based on contradictions and omissions between
the PIF and the evidence adduced at the hearing, including the medical report (presumably,
this was an excerpt from the hospital record in Venezuela whose name
the applicant could not recall). In its decision, the RPD also noted that
the driver’s licence was issued by the state of Georgia on January 8 but
the applicant stated that he was in Venezuela on that date. The panel
also rejected his explanation that the licence was renewed on the Internet.
[16]
Contrary
to what was briefly argued in one of the applicant’s three memoranda, the omissions
and contradictions noted in the decision do not deal with peripheral facts. As
mentioned at the hearing, the Court is satisfied that, as the RPD indicated, they
involve facts that are at the very heart of Mr. Mercado’s story (see
paragraph 7 above). Accordingly, there is no need to discuss this issue further
in these reasons.
[17]
This
is the context in which the applicant asks the Court to set aside this
decision. First, he alleges that the RPD erred when it wrote at paragraph 12
of the decision: “the Claimant did not submit any document confirming his
presence in his country. . . . However, he had no document showing
that he worked for the Ministry of the Interior, such as a tax document,
registration with the municipality, a pay stub from his employer or any other
document.”
[18]
He
also submits that the RPD breached the principles of natural justice
by refusing to grant him more time after the hearing to permit him to file his
income tax return or something from [translation]
“someone who could place him at his workplace.”
[19]
The
applicant submits that the RPD imposed too heavy a burden by requiring him to
file official proof. He also alleges that he was judged more severely when he
asked for more time to file evidence because he was represented by experienced
counsel.
[20]
Finally,
referring to an unsigned, undated note whose origin remains nebulous, the
applicant argues that he should have been informed at or before the hearing that
the Refugee Protection Officer (RPO) and the RPD doubted his story and the [translation] “medical report” filed, given
the clear contradiction between the date his driver’s licence was issued and
his story that he was in Venezuela in January 2007.
[21]
Counsel
for the applicant submits that this is especially serious considering that the
applicant did not receive the screening form that is in the certified record,
which states that, as of January 13, 2009, the issues included his
credibility. The Court allowed the parties to file supplementary
representations after the hearing on this issue.
Analysis
[22]
It
is settled law that the reasonableness standard of review applies to the
assessment of a refugee claimant’s credibility and the evidentiary weight of
the documentation submitted by the claimant: Dunsmuir v. New Brunswick, 2008 SCC 9,
[2008] 1 S.C.R. 190 (Dunsmuir) at paragraphs 47, 53, Cadet
v. Canada (Minister of
Citizenship and Immigration), 2009 FC 723, [2009] F.C.J.
No. 864 (QL) at paragraph 12.
[23]
With
respect to the breaches of procedural fairness raised by the applicant, these
questions are reviewable against the standard of correctness: Canada (Citizenship
and Immigration) v. Khosa, 2009 SCC 12, [2009]
1 S.C.R. 339 at paragraph 111 and Sketchley v. Canada
(A.G.), 2005 FCA 404, [2005] F.C.J. No. 2056, (QL) at
paragraphs 52 to 55.
[24]
The
Court cannot accept the applicant’s position that paragraph 12 of the
decision indicates that the panel did not consider the documents he submitted.
In addition to specific questions and comments during the hearing about these
documents, a simple review of this nine‑page decision is sufficient to
conclude that the RPD examined this evidence properly. Indeed, it refers to
each of the documents, and its comments indicate that it assigned very little
probative value to them and that it did not accept the applicant’s
explanations.
[25]
It
is obvious that the decision could have been written better and that the RPD would
benefit from expressing its thoughts more clearly. However, paragraph 12 of the
decision must be read in its context, and, having done so, the Court is
satisfied that the ambiguity results solely from a literal interpretation. In
the Court’s view, the panel’s reasoning with respect to the evidence before it was
sufficiently developed to enable the principal applicant to assert his rights
on a judicial review: Via Rail Canada Inc. v. National Transportation
Agency, [2001] 2 F.C. 25, [2000] F.C.J. No. 1685 (QL), at paragraphs 19,
24.
[26]
The
Court is also satisfied that the RPD’s decision to assign little probative
value to the documents was reasonable.
[27]
First,
contrary to the applicable rules, the applicant did not submit the original of
his work identity card and provided no explanation for failing to do so. It should
also be noted that counsel for the applicant only decided to submit this copy
of poor quality near the end of the hearing when the panel commented on the
lack of documentary evidence to establish that the applicant, in fact, had worked
for the Ministry of the Interior.
[28]
The
Court cannot accept that the applicant did not have the time to prepare because
he did not know where or when his hearing would take place or that he did not
know he could request the original. Counsel for the applicant requested a
hearing date in May 2009. At that point, the applicant should have had in
hand all the documents in support of his claim, which necessarily includes the
available documentary evidence to establish that he was indeed in Venezuela during the
relevant period (March 2006 to October 1, 2007) and that he was
working there.
[29]
The
lawyer’s letter does not indicate the date of the meeting and refers to an immigration
consultation whereas the applicant says he consulted a lawyer about his
problems with the Circulos Bolivarianos. That document does not
corroborate the applicant’s testimony on a key element of the story, i.e. the persecution
that commenced in June/July 2006. As the RPD noted, it
could have been written by anyone. It is not on letterhead and does not
indicate the lawyer’s coordinates. In fact, the consultation it refers to could
also have taken place by telephone rather than in person. Both this document
and the medical report refer to the number of the applicant’s official identity
card, a document that was not entered into evidence.
[30]
As
the RPD indicated at the hearing, since the applicant worked in Venezuela for nearly
18 months, the panel could reasonably expect that he would file pay stubs,
copies of pay cheques, a tax return or a document showing that he had filed a
tax return.
[31]
As
to the medical report, again, it is a photocopy dated prior to the events
described very generally in the PIF. Not only did the applicant fail to mention
any prosecution in June
in his PIF but, even more important, he did not mention the attack and the
visit to the hospital. When he testified, Mr. Mercado was vague about this
and did not describe the attack.
[32]
The
jurisprudence is clear that failing to file supporting documentation that it is
reasonable to expect may have an impact on an applicant’s credibility: A.M. v.
Canada (Minister of Citizenship and Immigration), 2005 FC 579,
[2005] F.C.J. No. 709 (QL) at paragraph 20 and Nechifor v. Canada
(Minister of Citizenship and Immigration), 2003 FC 1004, [2003]
F.C.J. No. 1278 (QL) at paragraph 6. Moreover, as
Justice Marc Nadon noted in Hamid v. Canada (Minister of
Employment and Immigration) (1995), 58 A.C.W.S. (3d) 469, [1995] F.C.J.
No. 1293 (F.C.) (QL) at paragraph 20:
Once a Board, as the present
Board did, comes to the conclusion that an applicant is not credible, in most
cases, it will necessarily follow that the Board will not give that applicant's
documents much probative value, unless the applicant has been able to prove
satisfactorily that the documents in question are truly genuine. In the present
case, the Board was not satisfied with the applicant's proof and refused to
give the documents at issue any probative value. Put another way, where the
Board is of the view, like here, that the applicant is not credible, it will not
be sufficient for the applicant to file a document and affirm that it is
genuine and that the information contained therein is true. Some form of
corroboration or independent proof will be required to "offset" the
Board's negative conclusion on credibility.
See
also Singh v. Canada
(Minister of Citizenship and Immigration),
2006 FC 756, [2006] F.C.J. No. 1054 (QL) at paragraph 17, Zaloshnja
v. Canada (Minister of Citizenship and Immigration),
2003 FCT 206, [2003] F.C.J. No. 272 at paragraph 9.
[33]
In
the circumstances, the RPD’s assessment of the testimonial and documentary
evidence
is within the parameters of reasonability and is “defensible in respect of the
facts and law”: Dunsmuir at paragraph 47.
[34]
I
must now determine whether the RPD breached the principles of procedural
fairness. Since the applicant’s arguments based on the absence of the screening
form, the RPD’s failure to advise him in a timely manner of its doubts about
the date his licence was issued and the lack of probative value of his medical
report were not made before the RPD, I believe it is
necessary to first examine the legality of the RPD’s refusal based simply on
the Refugee Protection Division Rules, SOR/2002‑228 (the Rules).
[35]
Under
Rules 29 and 36,
the applicant was required to file a copy of the documents in support of his
claim 20 days before the hearing and provide the original of the documents
no later than the day of the hearing. If he was unable to comply with those
deadlines, he had to provide a reasonable explanation for his failure to do so
in accordance with Rule 7. Rules 30 and 37 give discretion to the RPD
to admit new evidence at or after the hearing. The factors that the RPD must
consider in exercising this discretion are the same in both Rules: (a) the
relevance and probative value of the document, (b) any new evidence it
brings to the proceedings, and (c) whether the party, with reasonable
effort, could have complied with the deadlines in Rule 29.
[36]
The
RPD denied the applicant’s oral request at the hearing. It also referred to
this request in its decision and noted that the applicant’s lack of effort
undermined his credibility.
[37]
After
meticulously reviewing the transcript and the reasons, the Court is satisfied
that the panel properly applied the test set out in the Rules. It specifically
asked the applicant why he had not provided his income tax return and whether
in fact it was available. It considered the fact that the applicant worked for
at least 18 months for the Ministry of the Interior. It also took into account
that, in response to a question from his counsel as to whether he had payment
receipts or some other official document from his employer, Mr. Mercado simply
indicated that he could obtain a document from [translation] “someone who could place him at his workplace.”
In addition, when his counsel expressly requested more time to produce his
income tax return, Mr. Mercado indicated [translation] “I’m not sure that it’s available”.
[38]
The
panel clearly took into consideration the fact that the applicant was educated
and that he was represented by experienced counsel. Contrary to the applicant’s
argument, the RPD did not impose
a heavier burden on him simply because he was represented by this counsel. That
was simply a part of the facts relevant to assessing the reasonable efforts
that could objectively be expected on the part of a person in the applicant’s
position. The panel also assessed the explanation given for his failure to
provide his income tax return. It is clear from the panel’s comments that it
considered the probative value (lack of official stamp) of this document if it had
been adduced as part of the evidence it heard. In accordance with the principle
articulated in the jurisprudence cited above at paragraph 32, it was open
to the panel to find that filing an unofficial document would not have
mitigated the problem of the applicant’s credibility, considering the fact that
the applicant’s credibility was already in question.
[39]
There
is no doubt that the presence of counsel on a file is a relevant factor in
assessing whether the applicant should have known that he had to file documents
to prove that he was in Venezuela and that he worked for the Ministry of the
Interior.
[40]
Similarly,
the RPD also considered that the applicant had more than two years to obtain
this documentation and that it should have been easy to access because the principal
applicant seemed to indicate that the tax return was in his father’s possession
in Venezuela.
[41]
The
applicant noted that the RPD should have taken into account that a
refugee claimant is often without resources and that, in this case, it was
difficult for him to obtain evidence from his employer because it was at the
very heart of his fear of persecution. He also referred to section 170 of
the Act. In that regard, the Court notes that the original of his work card was
available in Venezuela. The
applicant provided no explanation as to why these documents were not available
on the day of the hearing other than the fact that he had not been specifically
asked to obtain them. The Court is therefore not satisfied that the applicant
established a breach of the rules of procedural fairness or that the RPD’s
refusal was unfounded in this case.
[42]
The
Court is not persuaded that the RPD erred by refusing to
grant more time.
[43]
Before
addressing the last question or the second aspect of this issue of breaching
the rules of procedural fairness, the Court would like to mention that it is
not discussing the driver’s licence in this analysis of the request for additional
time that was made at the RPD hearing because it has nothing to do with the
issue of obtaining the driver’s licence. When this issue was dealt with and the
RPD asked Mr. Mercado
if he had any documents to support his testimony that he obtained this renewal
on the Internet, the applicant did not suggest any additional evidence on this point.
Nor did he include this aspect of the evidence in his request for more time.
[44]
This
brings us to the last question which, Mr. Mercado says, is an essential question
(see paragraph 15 of his affidavit).
[45]
Can
the Court consider the new factors (absence of screening form and the so‑called
[translation] “compromising
evidence”) relied on by the applicant to conclude that there was a denial of justice?
If so, did the RPD breach the principal applicant’s rights by not informing him
in a timely manner of the doubts raised by the documentation in the record with
respect to the credibility of his story?
[46]
Counsel
for the applicant knew or ought to have known, before the hearing began, that the
applicant had not received the screening form, which is normally sent well
before the hearing date. For the system to function, it is essential that
counsel review their files before the hearing and raise with the RPD in a
timely manner any issue that could have an impact on their client’s right to a
fair hearing: Benitez v. Canada (Minister of Citizenship and Immigration),
2006 FC 461, [2006] F.C.J. No. 631, (QL) at paragraph 233,
affirmed 2007 FCA 199, [2007] F.C.J. No. 735.
[47]
In
this case, the failure to object in a timely manner is of little consequence
because, as I indicate below, the screening form did not contain any
information that could have had an impact. But the situation could be different
in other cases.
[48]
The
screening form in the certified record is dated January 13, 2009. At
that point, there is nothing to indicate that the RPD had Mr. Mercado’s
driver’s licence in its file, which the RPO filed as Exhibit A‑2 in
July 2009.
Nor did the RPD have the medical report that the applicant filed on August 4, 2009.
Accordingly, the RPD was unable, on the initial review, to determine whether
the reliability of the documents would be an important element at the hearing.
[49]
In
addition, various boxes are checked off on this form as being issues, including
the “credibility” box. According to the applicant, this was not sufficient
because the “consistency” box should also have been checked. The Court cannot
accept this argument. In Lin v. Canada (Minister of Citizenship and
Immigration), 2010 FC 108, [2010] F.C.J. No. 124 (QL), the
Court determined that where the main box is checked but none of the subordinate
boxes are checked, the applicant should know that all parts of the category
should be addressed in his or her application.
[50]
In
any event, it is clear that credibility is always a key issue in refugee claims
(see, inter alia, Talukder v. Canada (Minister of Citizenship
and Immigration), 2007 FC 668, 158 A.C.W.S. (3d) 805 at
paragraph 20) and that, in this case, the screening form dated
January 13, 2009, would not have shed any additional light in this
regard. Thus, even if this argument could be raised at this time, the Court would
not be able to find that an error was made that would justify intervening and
setting aside the decision.
[51]
The
only remaining issue to be determined is the impact of the unsigned, undated
note that is in the applicant’s file and not in the certified record.
[52]
It
is difficult to determine whether this argument should have been raised before
the RPD given that the Court cannot, in fact, determine exactly when this document
was prepared, by whom and when counsel for the applicant obtained it.
[53]
Although
it appears from the five memoranda filed by the parties that the applicant
attributes this note to the RPO and that his counsel obtained it prior to the
hearing, the Court cannot accept the theory that the note was among the documents
sent on July 7 because, at that time, the medical report had not yet been
filed. At the hearing, counsel for the applicant was unable to clarify this
further for the Court. He did not know how or when this document was found in
his file.
[54]
The
parties agree that the following is the relevant passage:
No evidence that the claimant went to his
country in 2005 and stayed until July 2007 with the exception of the very
succinct medical report that could have been written by anyone and that is
dated June 2006 whereas nothing happened to the applicant before
July 2006.
But we have a driver’s license issued in
January 2006 in Georgia, USA, although he says that he
did not return to the USA until July 2007.
No refugee claim in the USA[]
[Footnote added.]
[55]
In
fact, since these comments are simple and quite factual, anyone reading the
record before the hearing (because the lawyer’s letter does not contain any reference)
could have written it.
[56]
The
applicant did not provide any jurisprudence supporting his position that he
should have been advised of the contents of this note. In fact, his argument in
this regard is quite muddled.
[57]
In
his first memorandum, the applicant referred to Rule 18 which, he says,
applies in this case. This rule states that, before using any information or
opinion that is within its specialized knowledge, the Division must notify
claimants and give them a chance to make representations on the reliability and
use of the information or opinion and to give evidence in support of their
representations. According to the applicant, this unidentified, unsigned
document in a package of immigration documents involving the applicant and his
family does not meet the requirements of Rule 18.
[58]
It
is certainly clear that the applicant cannot argue that the RPD did not
inform him at the hearing about its concerns, which included those described
above in the note at paragraph 54.
[59]
It
is also useful to point out here that there is nothing to indicate that the RPD
was the source of this note. Moreover, the authenticity of the driver’s
licence, the only official document in the record, was not challenged. The contradiction
between the applicant’s story and the date this official document was issued is
clear and does not require using any information or opinion that is within the RPD’s specialized
knowledge.
[60]
The
Court simply does not see how this rule can be useful to the applicant in this
case.
[61]
Moreover,
if counsel for the applicant received this document, he had to raise his
concerns with the RPD.
[62]
Finally,
it is difficult to understand how Mr. Mercado can argue that he did not
know that, on its face, his licence seemed to have been issued in the United States at a time when
he said he was in Venezuela. In this regard, the Court notes that,
strangely, when questioned about the available documentation to confirm his
identity at the beginning of the hearing, he referred to his American licence
and described it as expired[17] although it is valid until 2017. It is
simply not plausible that the principal applicant and his counsel did not know,
prior to the hearing, that they should explain this fact.
[63]
As
I said earlier, the applicant did not ask for additional time to provide
evidence that he had obtained his licence on the Internet. By invoking this new
argument, he cannot now attempt after the fact to apply Rule 18 to the
RPD’s rejection of his explanation. In any event, considering that the
applicant was living illegally in the United States, the RPD did not have
to use any information or opinion that was within its specialized knowledge to
conclude that this explanation was unlikely. In the absence of a more detailed
explanation from the applicant at the hearing (and even without having to file documents
on this point), the RPD only needed to use plain common sense.
[64]
In
light of the foregoing, the application is dismissed.
[65]
The
parties did not propose any question for certification, and the Court finds
that the outcome of this case turns on its own facts.
ORDER
THE COURT ORDERS that
- The application for
judicial review is dismissed.
“Johanne
Gauthier”
Certified true translation
Mary Jo Egan, LLB
ANNEX A
Refugee Protection Division Rules, SOR/2002‑228
Documents establishing identity and
other elements of the claim
7. The claimant must provide acceptable
documents establishing identity and other elements of the claim. A claimant
who does not provide acceptable documents must explain why they were not provided
and what steps were taken to obtain them.
18. Before using any information or
opinion that is within its specialized knowledge, the Division must notify
the claimant or protected person, and the Minister if the Minister is present
at the hearing, and give them a chance to
(a) make representations on
the reliability and use of the information or opinion;
And
(b) give evidence in support
of their representations.
29. (1) If a party wants to use a document
at a hearing, the party must provide one copy to any other party and two
copies to the Division, unless these Rules require a different number of
copies.
Disclosure of documents by the Division
(2) If the Division wants to use a
document at a hearing, the Division must provide a copy to each party.
Proof that document was provided
(3) Together with the copies provided
to the Division, the party must provide a written statement of how and when a
copy was provided to any other party.
Time limit
(4) Documents provided under this rule
must be received by the Division or a party, as the case may be, no later
than
(a) 20 days before the hearing;
or
(b) five days before the hearing
if the document is provided to respond to another document provided by a
party or the Division.
Use of undisclosed documents
30. A party who does not provide a
document as required by rule 29 may not use the document at the hearing
unless allowed by the Division. In deciding whether to allow its use, the
Division must consider any relevant factors, including
(a) the document’s relevance and
probative value;
(b) any new evidence it brings
to the hearing; and
(c) whether the party, with
reasonable effort, could have provided the document as required by
rule 29.
Original documents
36. (1) A party who has provided a copy of
a document to the Division must provide the original document to the Division
(a) without delay, on the
request in writing of the Division; or
(b) if the Division does not
make a request, no later than the beginning of the proceeding at which the
document will be used.
Documents mentioned in
paragraph 3(2)(c)
(2) On the request in writing of the
Division, the Minister must without delay provide to the Division the
original of any document mentioned in paragraph 3(2)(c) that is
in the possession of an officer.
Additional documents after
the hearing has ended
37. (1) A party who wants to provide a
document as evidence after a hearing must make an application to the
Division.
Written application
(2) The party must attach a copy of the
document to the application. The application must be made under rule 44,
but the party is not required to give evidence in an affidavit or statutory
declaration.
Factors
(3) In deciding the application, the
Division must consider any relevant factors, including:
(a) the document’s relevance and
probative value;
(b) any new evidence it brings
to the proceedings; and
(c) whether the party, with
reasonable effort, could have provided the document as required by
rule 29.
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Documents d’identité et autres éléments
de la demande
7. Le demandeur d’asile transmet à la
Section des documents acceptables pour établir son identité et les autres
éléments de sa demande. S’il ne peut le faire, il en donne la raison et
indique quelles mesures il a prises pour s’en procurer.
18. Avant d’utiliser un renseignement ou
ne opinion qui est du ressort de sa spécialisation, la Section en avise le
demandeur d’asile ou la personne protégée et le ministre — si celui-ci est
présent à l’audience et leur donne la possibilité de :
a) faire des observations
sur la fiabilité et l’utilisation du renseignement ou de l’opinion;
b) fournir des éléments de
preuve à l’appui de leurs observations.
29. (1) Pour utiliser un document à
l’audience, la partie en transmet une copie à l’autre partie, le cas échéant,
et deux copies à la Section, sauf si les présentes règles exigent un nombre
différent de copies.
Communication de documents par la
Section
(2) Pour utiliser un document à
l’audience, la Section en transmet une copie aux parties.
Preuve de transmission
(3) En même temps qu’elle transmet les
copies à la Section, la partie lui transmet également une déclaration écrite
indiquant à quel moment et de quelle façon elle en a transmis une copie à
l’autre partie, le cas échéant.
Délai
(4) Tout document transmis selon la présente règle doit être reçu par son
destinataire au plus tard:
a) soit vingt jours avant l’audience;
b) soit, dans le cas où il s’agit d’un
document transmis en réponse à un document reçu de l’autre partie ou de la
Section, cinq jours avant l’audience.
Utilisation d’un document non
communiqué
30. La partie qui ne transmet pas un
document selon la règle 29 ne peut utiliser celui-ci à l’audience, sauf
autorisation de la Section. Pour décider si elle autorise l’utilisation du
document à l’audience, la Section prend en considération tout élément
pertinent. Elle examine notamment:
a) la pertinence et la valeur probante
du document;
b) toute preuve nouvelle qu’il apporte;
c) si la partie aurait pu, en faisant
des efforts raisonnables, le transmettre selon la règle 29.
Documents originaux
36. (1) La partie transmet à la Section
l’original de tout document dont elle lui a transmis copie:
a) sans délai, si la Section le lui
demande par écrit;
b) sinon, au plus tard au début de la
procédure au cours de laquelle le document sera utilisé.
Documents mentionnés à
l’alinéa 3(2)c)
(2) Sur demande écrite de la Section,
le ministre transmet à celle-ci, sans délai, l’original de tout document
mentionné à l’alinéa 3(2)c) qui est en la possession de l’agent.
Documents supplémentaires après
l’audience
37. (1) Pour transmettre, après
l’audience, un document à la Section pour qu’elle l’admette en preuve, la
partie en fait la demande à la Section.
Forme de la demande
(2) La partie fait sa demande selon la
règle 44 et y joint une copie du document, mais elle n’a pas à y joindre
d’affidavit ou de déclaration solennelle.
Éléments à considérer
(3) Pour statuer sur la demande, la
Section prend en considération tout élément pertinent. Elle examine
notamment:
a) la pertinence et la valeur probante
du document;
b) toute preuve nouvelle qu’il apporte;
c) si la partie aurait pu, en faisant
des efforts raisonnables, le transmettre selon la règle 29.
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